Spring Term Domestic Courses

Helpful Resources

Timeline

Fall Term – usually late September (prior to spring term course): All new courses and significantly revised courses should be submitted to Courses and Degrees. C&D may address questions to the faculty member at this point, asking for clarifications or revisions. Faculty should review and complete the C&D guidelines.

February (prior to spring term course): Complete the spring term domestic away travel registration.

Planning Information

Budget

If your travel course comes at an additional cost to the student, please use this budget template to help. The Registrar’s Office will need the per-student cost to include in the course listing.

Before starting the budget, you should be able to answer the following questions:

• Are you using a third-party provider? If so, what is the fee?
• Are student meals included in this fee, and if so, how many?
• Are transportation and/or site visits included in the provider’s program fee, or will those need to be budgeted for separately?

Considerations

• What is the duration of the trip?
• How will students travel to the intended location?
• What accommodations will be provided for students?
• What is your contingency plan if a faculty/staff member or student becomes incapacitated or accommodations are no longer available?
• What is your communications plan in the event of an emergency?
• Have you and your student downloaded the Live Safe App downloaded on their devices prior to traveling?
• Have you reviewed the W&L Emergencies in Off-campus Programs Emergency Management Plan?