Work-Study Program: Supervisor Information
Important Dates
- First-Year Work-Study Orientation Meeting: September 1, 2026
- First day students can work for Fall Term: September 3, 2026
- Fall Work-Study hiring closes: September 30, 2026
- Winter/Spring Term Work-Study hiring: November 9, 2026 - February 19, 2027
- Last day students can work for Fall Term: December 11, 2026
- First day students can work for Winter Term: January 7, 2027
- Last day students can work for Winter/Spring Term: May 27, 2027
*Students are allowed to work during Fall Reading Days, Washington Break, and Spring Break. Students should not be working while the University is closed.
Important Links
- 26-27 Payroll Schedule
- 26-27 Student Employment Pay Ranges
- How to Login to Financial Aid Portal
- Application for Student Position
- How to Offer Work-Study Positions in Financial Aid Portal
- Entering Time on Workday During Academic Year – Students
- How to Approve/Edit Time
- Student Worker Performance & Disciplinary Guidance
- Student Worker Written Warning Form
Hiring Frequently Asked Questions
You need to fill out this application and send it to studentemployment@wlu.edu.
No, however you can hire a student using your department funds if they already have a Work-Study position. Please contact Miranda Edwards at studentemployment@wlu.edu for questions about hiring into a department funded position.
You may have as many Work-Study students as you want. However, they must be eligible for the Work-Study program.
All open Work-Study positions are posted on the Financial Aid portal where students apply. If you want more advertisement for your position, you may send a flyer (PDF) to studentemployment@wlu.edu to be distributed to students. Only eligible Work-Study students will see advertisements and be able to apply.
Payroll Frequently Asked Questions
You will have to wait until payroll system opens back up to approve the time and the student will be paid on the next pay cycle. You also risk your eligibility to have Work-Study Students.
You need to approve your students’ time biweekly.
Pay rates for Work-Study positions vary based on the position grade, which is determined by the job description. Pay rates are as follows:
| Position Grade | Hourly Pay Rate |
|---|---|
| Grade 1 | $14.00 |
| Grade 2 | $14.50 |
| Grade 3 | $15.00 |
| Grade X | $15.50 |
| Dining Services | $17.75 |
Students generally work between 5 to 7 hours per week. Domestic students cannot work more than 29 hours per week during the academic year, and international students cannot work more than 20 hours during the academic year. The following is the average number of hours students should work per week in order to earn the full amount of their award before the end of the academic year:
| Position Grade | Average Hours/Week |
|---|---|
| Grade 1 | 6.70 |
| Grade 2 | 6.47 |
| Grade 3 | 6.25 |
| Grade X | 6.05 |
| Dining Services | 5.28 |
If you have questions about students entering the wrong time, contact Miranda Edwards at studentemployment@wlu.edu. If you have questions regarding payment elections and taxes for your student, contact the Business Office.
Other Frequently Asked Questions
You can hire students to work during the summer using your department funds. Please contact Miranda Edwards at studentemployment@wlu.edu for questions about hiring summer students.
During the academic year, if the student is eligible to work, they may begin working on the first day of classes and they may work until graduation day. However, students should not work while the University is closed.