University Department Airport Shuttle Use

Shuttles are available for University departments to reserve for candidates, guests, faculty and staff business trips, as well as class and group trips.

Procedures

• Fill out the Faculty/Staff Shuttle Request form.
  • Please make sure to fill out all required information (ensure billing code is included).
  • Please contact shuttle@wlu.edu, if you have any questions.
• For large groups and class trips, please submit a form and include a detailed itinerary, list of participants, and any special accommodations needed (luggage, equipment, etc.) in the additional information section.
  • Any additional questions or updates, please contact shuttle@wlu.edu.
• Reservations should be made for individuals no less than 10 days prior to travel.
• Reservations for classes or large groups should be made no less than 20 days prior to travel.
• Once received, a response will be sent within 5 business days. 
• Departments will be billed via journal entry in Workday within the first two weeks of the month following travel.
• Tipping your driver is neither required nor expected.

Costs

• Shuttle costs will be for the actual cost incurred to pay the Driver’s salary, the federal mileage rate per mile, tolls, parking, or fees required for the trip.
  • Trips before 6 am or after 12 am (midnight) are billed at Driver Overtime Rates.
• Airport or Class trips are a round trip (one way trips are unavailable).
• The estimated amounts are listed below, but are subject to change or differ depending upon pickup and/or drop-off location changes.