Timeline and Deadlines

Spring Term Abroad 2026 Timeline

*STA has a distinct application and withdrawal process that differs from on-campus courses. Please read the timeline carefully.

September 4, 2025
Course listings become available on the Spring Term Abroad Website.

September 16, 2025, 11:00 am - 2:00 pm
Study Abroad Fair -- an opportunity to learn about study abroad opportunities in general and to chat with the professors teaching STA programs 

September 30, 2025, 6:00 pm
General Information Session - Via Zoom
Center for International Education (CIE) staff will discuss application instructions and financial aid information. The session will be recorded for students who are unable to attend.

October 6, 2025, 7:00 pm
Individual breakout sessions hosted by the program directors. Some sessions will be on Zoom, others will be in person. Check the "breakout session” schedule for meeting locations. *Note: a few sessions will take place throughout the week due to time conflicts. Please read the schedule carefully. 

October 7, 2025
Applications open. Check each course listing for the “apply now” button. 

October 21, 2025, 5:00 pm - Extended given server outage
Deadline for students to submit Student Application via the Off-Campus Portal (Click the “apply now” button under each course listing). 
October 21 is also the financial aid deadline. If you would like to be considered for a need-based grant for their  program please confirm you have a complete need-based aid application for the current academic year on file with the office of financial aid.

November 4, 2025
Students are notified whether they’ve been accepted into the course. Insufficient enrollment will result in cancellation of the course. 

During Thanksgiving break
Financial Aid Office send notice of award to students. Students decide whether or not they intend to participate.

December 1, 2025
Deadline for students to confirm their participation in the program by electronic signature of the Agreement of Responsible Travel form on their Off Campus Portal. All accepted students will pay a non-refundable $250 deposit (via the link in their Off Campus portal).

WINTER/SPRING CALENDAR 

January 15, 2026
Final deadline for students to withdraw from program without incurring full financial obligation. All students are committed to the full program cost following the schedule below as of JANUARY 15, 2026, only to be waived or refunded in case of medical emergency or if W&L cancels the program.

February 1, 2026 - Waitlist closes 

February 4 - 13, 2026 (tentative)
Student registration for Spring Term 2026. *You must register for STA during your regular registration period. 

February 15, 2026
Student financial aid grants become available to students.  The program fee will be billed and financial aid credited to the student account at the regular February 15 billing date.

March 10, 2026
Payment is due.

April 27 - May 22, 2026
Spring Term! (Please note, each course has a very specific arrival time, which may not correlate with the official start date of the term. Consult the program director for itinerary dates.)