Academic Record Revision Request: Name Change

Introduction

Policy Statement

In order to develop a consistent, university-wide approach to processing all name-change requests and coordinating efforts surrounding each person’s documents, the University has adopted the following policy.

Applicability

This academic records policy applies to all current and former students.

Policy

Current students may submit a Request of Name Change Form ("Form") to the University Registrar’s office with appropriate legal documentation. After the form and appropriate documentation has been provided and reviewed, the official name of record (and, if requested, gender) will be changed in the Registrar’s database and on the transcript. The prior name also will be maintained in the database and any previously existing paper records as a previous identity, so that a search run on the former name will access the correct files.

Alumni and previous students  may submit a Request of Name Change Form ("Form") to the University Registrar’s office with appropriate legal documentation. After the form and appropriate documentation has been provided and reviewed, the official name of record (and, if requested, gender) will be changed in the Registrar’s database and on the transcript. The prior name also will be maintained in the database and any previously existing paper records as a previous identity, so that a search run on the former name will access the correct files.

Requests for a new diploma can be made using W&L diploma replacement procedures.