Accommodating Employees with Disabilities

Employees

Employees wishing to request accommodations should identify themselves to the Manager of Employee Leaves and Disability Accommodations. Employees will need to complete a request form, obtain any necessary diagnostic evaluations, and provide documentation of a disability requiring accommodation. If an accommodation is approved, an employee should notify the Manager of Employee Leaves and Disability Accommodations if the accommodation is not provided.

Executive Director of Human Resources

Upon an employee’s request for accommodation, the Manager of Employee Leaves and Disability Accommodations (or designee) will meet with the employee to discuss the request and the documentation needed to evaluate the request. The Manager of Employee Leaves and Disability Accommodations (or designee) should provide the employee with W&L’s accommodation policy and procedures and documentation guidelines to assist the employee’s diagnosing/treating professional. The Manager of Employee Leaves and Disability Accommodations (or designee) evaluates and maintains all disability records. The Manager of Employee Leaves and Disability Accommodations (or designee) determines eligibility for accommodations and specifies approved accommodations to the employee’s supervisor or department head, consulting, as he/she deems necessary, with the employee’s supervisor/department head, and/or other professionals. The Manager of Employee Leaves and Disability Accommodations (or designee) is available to supervisors and department heads for consultation on implementing approved accommodations.

Supervisors/Department Heads

Supervisors/Department Heads provide disability accommodations approved by the Manager of Employee Leaves and Disability Accommodations (or designee), upon receipt of a letter or memo from the Manager of Employee Leaves and Disability Accommodations (or designee). Supervisors/Department Heads receiving an unapproved request for disability accommodation should refer the employee to the Manager of Employee Leaves and Disability Accommodations. Supervisors/Department Heads should not make short-term adjustments to job functions without consulting the Manager of Employee Leaves and Disability Accommodations to discuss the situation in advance and without documenting the short-term nature of the adjustment and the need for re-evaluation. Supervisors/Department Heads should not make long-term adjustments to job functions to address inadequate performance.

Provost

The Provost or designee (for faculty) or the Treasurer/Vice President for Finance and Administration or designee (for staff) resolves conflicts in the provision of accommodations, or their denial, that the employee cannot resolve with the Manager of Employee Leaves and Disability Accommodations (or designee.)