General Commencement Information
(also reachable through go.wlu.edu/commencement-general-info)
2014 Commencement Ceremonies, for the 265th year in the life of the university: The 116th Commencement ceremony for the Washington and Lee University School of Law will be held on Saturday, May 10, 2014, at 11:00 a.m., and the 227th undergraduate Commencement will be held on Thursday, May 22, 2014, at 10:00 a.m. There is also an undergraduate Baccalaureate service on Wednesday, May 21, 2014, at 10 a.m. All ceremonies will be held on the Front Lawn of the main campus, between the Colonnade and Lee Chapel (plans in case of inclement weather will be announced early the day of the ceremony). See also the Schedule of Events. [top]
ANNOUNCEMENTS: Personalized Commencement announcements may be ordered from Balfour for the undergraduate Commencement at the Grad Fair (Elrod Commons Atrium, February 26-28, 9 am to 5 pm). Announcements for the law Commencement may be ordered from Balfour at the Law Grad Fair (Lewis Hall Moot Court Lobby, February 11-12, 10 am to 4 pm). [top]
CAPS AND GOWNS: Graduating seniors must attend in approved regalia, with no unapproved adornment. The cost is $50 for undergraduate seniors who wish to be fitted with a cap and gown, which may be kept after the ceremony. The regalia is produced with "green" material. The Grad Fair (Elrod University Commons, February 26-28, 9 am to 5 pm) is the only opportunity to order undergraduate caps and gowns from Oak Hall.
Law-student regalia is provided through Balfour, including tams, gowns, tassels, and hoods, through the University Store. With the exception of the tam and tassel, these must be returned at the end of the ceremony to the Elrod University Commons. Measurements for law academic regalia will take place at the Law Grad Fair (Lewis Hall Moot Court Lobby, February 11-12, 10 am to 4 pm). [top]
DIPLOMAS: Students receive top-quality parchment diplomas at no additional charge. The diploma order is sent in no later than March 1, after which changes to names or other diploma details will incur an additional fee. [top]
DISABILITY ACCOMMODATIONS: W&L provides sign-language interpreters for both Commencement ceremonies. Service dogs and family members in wheelchairs are welcome. Lexington Prescription Center (540.463.9166) is a local source for wheelchair rentals. Guests who have special needs in order to enjoy the ceremonies, including special seating in view of the interpreters, should contact either Maryanne Simurda, University Marshal, by email (firstname.lastname@example.org) or telephone (540-458-8897) or Ethan Kipnes, Director of Public Safety, by email (email@example.com) or telephone (540-458-8427). See also Parking. [top]
DRESS: Graduates must attend in approved regalia, with no unapproved adornment (cords, flowers, etc.). Guests are advised to dress comfortably. The weather in Lexington during May is often warm and humid. If ceremonies are held outside, most seating will be on the beautiful, sunny and gently sloping Colonnade in front of Lee Chapel, facing toward the sun, so comfortable shoes, light clothing, hats, and sunglasses will be useful. In the case of inclement weather, the Law School commencement exercises and undergraduate Baccalaureate will be moved indoors to W&L's Warner Center gymnasium where seating is on bleachers, so a cushion would be useful. Warner Gymnasium is not air-conditioned. The undergraduate Commencement will be held at Cameron Hall Gymnasium on the campus of Virginia Military Institute. Cameron Hall is air-conditioned and has individual, padded, stadium seating. [top]
DURATION: Commencement Exercises are expected to be completed by 12:30 p.m. for the Law School and by 12:30 p.m. for undergraduates. The Baccalaureate Service usually ends shortly after 11:00 a.m. [top]
FIRST AID: The Student Health staff is available in Newcomb Hall for each ceremony, to assist those who need first aid. They are also able to contact a local rescue squad in case of an emergency (911 or 540-458-8999 for W&L's Public Safety officers). Rain locations for each event are posted on the Schedule. [top]
FRAMING: Diploma frames-- all featuring archival quality mats embossed in gold with the University coat of arms and name-- are available from the University Store in a variety of styles from traditional to contemporary. The University Store also offers an exclusive diploma-frame design which incorporates a panoramic sepia photo of the Colonnade. All diploma frames will be available for purchase at a five-percent discount ONLY during the Law Grad Fair Lewis Hall Moot Court Lobby, February 11-12, 10 am to 4 pm) and the Undergraduate Grad Fair (Elrod University Commons, February 26-28, 9 am to 5 pm).
The University Store also offers special photo frames matted with gold and embossed with the W&L coat of arms and name suitable for holding the diploma-presentation photograph (see Photographs below). These frames will also be available at a discount ONLY during the respective Grad Fairs. [top]
GIFTS FOR THE GRADUATE: A large selection of exclusive gifts to celebrate the Washington and Lee experience is available in the University Store and on its website: the W&L armchair or rocker, lamp, a selection of fine framed art depicting W&L, quality embossed leather briefcases and computer cases, time pieces, writing instruments, and apparel, all subtly enhanced with the W&L or W&L Law official mark. Many of these items can be personalized with the graduate’s name and class year. For details, please contact K.C. Schaefer, Store Director, at firstname.lastname@example.org. The University Store will wrap your gift of choice at no additional charge to commemorate this special day. [top]
PARKING: Parking for commencement exercises is available in the parking deck located off Nelson Street and East Denny Circle behind the gymnasium complex. The Front Lawn is a short walk from the parking deck. The campus map is available here.
Washington and Lee provides other convenient access to the law and undergraduate commencement exercises and the undergraduate baccalaureate service for all those who are able to walk only short distances, who have difficulty climbing steps, who use a wheelchair, or who otherwise need special assistance. Please inform your parents and families that the university provides special parking and transportation for the Commencement and undergraduate Baccalaureate ceremonies for those guests who are handicapped or have special health concerns.
We designate the Lee Chapel Visitors lot on Jefferson Street and Washington Street from Lee Avenue to Nelson Street as Handicapped and Special Needs parking. These areas will be closed to all others. Please advise your families that this parking is available on a first-come, first-served basis, so they need to plan arrival times accordingly. We also will have a golf cart available to transport special-needs guests to the ceremonies from those areas. When these areas fill, guests may drop off their special-needs guests near the President's house on Washington Street and they can still be transported to the ceremony.
Access to the Elrod University Commons or to the rain-plan site for law commencement or undergraduate Baccalaureate at Warner Center is handled through special underground parking arrangements. Under the rain-plan site for undergraduate Baccalaureate and Commencement, buses will be available to transport guests from the back-campus and parking deck, because on-street parking is limited in the vicinity of VMI's Cameron Hall. To request assistance, please contact Ethan Kipnes, Director of Public Safety, by email (email@example.com) or phone (540-458-8427), or Maryanne Simurda, University Marshal, by e-mail (firstname.lastname@example.org) or phone (540-458-8897). [top]
PHOTOGRAPHS AND VIDEOS: Class pictures are scheduled prior to Commencement at times and locations noted in the Schedule of Events. A "Class of 2014" banner will be set up on the Colonnade for individuals, families and other groups who may want a photo. There are a few spots near the line-up area and along the procession route which might be of interest as well. [top]
Amateur photographers are asked to be aware of and respect others taking pictures, including the university's photographers. Space and line-of-sight limitations prevent us from accommodating video tripods near the stage during the ceremony.
Those with family or friends receiving law degrees or, during undergraduate ceremonies, degrees from the Williams School (BS or BA degrees) may find the best vantage point to the right of the stage facing the chapel; those whose graduates are receiving BA or BS degrees from The College may find the best spot to the left of the stage facing the chapel.
Individual still photographs are taken of each graduate by Washington and Lee's university photographer. For information about still photography, please see the University's PhotoStore or contact the Office of Communications and Public Affairs, by email at email@example.com or by phone at 540-458-8460.
The ceremonies are also streamed live to the Web from go.wlu.edu/commencementlive/. DVDs of the ceremony will feature the entire ceremony without commentary. DVDs will be available for $20. To reserve a copy of the DVD, please contact the the Office of Communications and Public Affairs, by e-mail at firstname.lastname@example.org or by phone at 540-458-8460. [top]
PRINTED PROGRAMS: A limited number of extra printed programs are available at the entrances to seating areas. An electronic version is available on this web site soon after each ceremony. [top]
PROCESSION AND TRADITION: Line-up instructions
Coat-of-arms and banners
In 1890, at the request of Leslie Lyle Campbell, Class of 1887, Professor W. G. Brown designed a white silk banner bearing the words Washington and Lee University embroidered in gold letters on a blue scroll. Below the scroll was a composite shield made up of heraldic elements from the coats-of-arms of the Washington family and the Lee family. The shield has survived the years, but the original banner has not. Before 1903, Professor Brown designed a full coat-of-arms with crest and motto. The black raven rising out of the golden ducal coronet comes from the Washington crest. The upper left quarter of the arms depicts an open book with an injunction from I Thessalonians to "test all things." The upper right quarter exhibits the arms of Washington of Sulgrave, and the lower left quarter the arms of Lee of Coton. The arms in the lower right quarter are those of Astley of Staffordshire, and signify a marriage between the Lee and the Astley families. The motto, non incautus futuri, based on a phrase from Horace’s Satires and translated "not unmindful of the future," comes from the Lee family arms.
In 1998, in celebration of the 250th anniversary of W&L's founding, David D. Brown, Law School Class of 2000, designed four banners that draw upon the original heraldic design of 1890. The new University banner is a revised version of the design by Professor W. G. Brown. The banners for The College, the Ernest Williams II School of Commerce, Economics, and Politics, and the School of Law derive their separate designs from the university banner.
A mace is a ceremonial staff and a symbol of authority. The mace is used to denote that the university is in session. It was designed in 1951 by Marion Junkin, Class of 1927 and Head of the Department of Fine Arts, and carved by Mary Barclay, a member of the staff of the Alumni Office, from a 150-year-old walnut beam taken from the old Lexington firehouse. The university coat-of-arms is carved on opposite sides of the urn-shaped head and painted silver, blue, red, and gold. Below the arms are the scroll and the motto. Atop the mace are the coronet and raven from the university coat of arms.
In the procession of the Faculty, guests will see a variety of academic costumes. The design of the gowns has evolved over centuries from medieval origins. Most of the regalia seen today represent the Doctor of Philosophy degree. Traditionally, the doctoral gown is black, has full sleeves gathered at the wrists, velvet bars on the sleeves and velvet panels on the front. The colors on the hood, which is worn around the shoulders, designate both the academic discipline of the degree earned by the wearer and the university that awarded it. The gold tassel on the hat is another sign that the wearer holds a doctoral degree. Over the years some universities have adopted gowns in colors that complement their hoods.
International flags are displayed at university events to represent the home countries of students. The flags of the following countries have been displayed in the last four years: Afghanistan, Argentina, Austria, Bangladesh, Barbados, Belize, Bolivia, Brazil, Bulgaria, Canada, Chile, Costa Rica, Denmark, Dominican Republic, Ecuador, El Salvador, Eritrea, Ethiopia, Fiji, France, Gambia, German Federal Republic, Ghana, Greece, Haiti, Hong Kong, Hungary, India, Iran, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kenya, Lebanon, Mexico, Morocco, Nepal, Netherlands, New Zealand, Nigeria, Norway, Pakistan, Palestinian Authority, Paraguay, People's Republic of China, Peru, Phillipines, Poland, Republic of China (Taiwan), Republic of South Korea, Romania, Russia, Rwanda, Senegal, Serbia, Singapore, South Africa, Spain, Swaziland, Sweden, Switzerland, Tunisia, Turkey, Uganda, Ukraine, Union of Myanmar, United Kingdom, United Republic of Cameroon, Venezuela, Vietnam, Zimbabwe, and the United States of America. Washington and Lee is grateful to the family of Douglas Panzer '98 and '99, for their generosity in helping us to build our original collection of international flags. [top]
RAIN PLAN: Though we expect the weather to be warm and dry, if the ground in front of Lee Chapel is saturated or if rain (not drizzle) is falling - and only as a last resort - undergraduate ceremonies will be held at an indoor facility, VMI's Cameron Hall gymnasium on North Main Street. (It is the only facility in the area which can accommodate the 4,500 people who usually attend.) See the Inclement Weather page for more information. Law Commencement would be held in W&L's Warner Center gymnasium. [top]
REMOTE VIEWING: For the undergraduate commencement ceremony, air-conditioned, remote viewing locations are Stackhouse Theater on the first floor of Elrod University Commons and Northen Auditorium on the second level of Leyburn Library, in addition to the streaming video on the Web. [top]
RESTROOMS: Restrooms for guests are available inside each building on the Colonnade, the Leyburn University Library, and the Elrod Commons (where the University Store, Marketplace, and Café '77 are also located). [top]
RINGS: Balfour is the official provider of class rings for both undergraduates and law students. Rings may be ordered at any time from the University Store and at the special Law Grad Fair (Lewis Hall Moot Court Lobby, February 11-12, 10 am to 4 pm) and the Undergraduate Grad Fair (Elrod Commons, February 26-28, 9 am to 5 pm). [top]
SAFETY AND SECURITY: Members of the Public Safety staff are in uniform and will be available throughout the ceremonies. If you have questions or need assistance, please feel free to seek them out. You may reach a member of the Public Safety staff by phone at 540.458.8400 or 540.458.8999. [top]
SEATING: The ground in front of Lee Chapel is slightly sloping and the university provides chairs. There is also limited space under shade trees, shading tents, and along the Colonnade on the edges of the graduation area. The audience faces into the sun, so appropriate protection and clothing is advised. If it helps you to envision the area, please consult the setup diagram. The sun is almost directly over Lee Chapel at 12 noon. If we must move inside, VMI's Cameron Hall has individual, padded, stadium seats and is air-conditioned and remote viewing sites will be set up on W&L's campus. [top]
SOCIAL MEDIA: Commencement 2014 will be covered live on Twitter and Instagram at go.wlu.edu/wlu14. Share your photos and observations using #wlu14.
SPEAKERS: Each of the ceremonies is led by the president of the university, Dr. Kenneth P. Ruscio. The commencement speaker for the Law School on May 10, will be announced in Winter 2014. The speaker at the undergraduate Baccalaureate Service on May 21 will be announced in Winter 2014. Speakers at the undergraduate commencement on May 22 will be announced in Winter 2014. [top]
TICKETS: The number of guests at commencement is not limited, and those attending may sit anywhere in the area other than in a few designated sections. No tickets are required for any of the Washington and Lee's Commencement activities and the ceremonies are open to the public. [top]
WATER: Water stations are provided to the sides and behind the seating area. Faculty and graduates also have bottled water at their seats. [top]