Washington and Lee University Office of Residential Life
This is a legally binding housing agreement between Washington and Lee University, acting through the Office of Residential Life, and enrolled and enrolling undergraduate students. In consideration of payments made, the student is entitled to occupy an on-campus residential room and to utilize the services provided by the Office of Residential Life, subject to the terms set forth in this housing agreement. This housing agreement, when appropriately signed and submitted, becomes effective upon its acceptance by the Office of Residential Life and is binding for the full academic year. All on campus residents are required to comply with the policies, guidelines, and expectations for students outlined in the Washington and Lee Student Handbook.
1. First-Year rooms are assigned during the summer. Upper Division rooms are assigned after a room lottery process. Residential room assignments are final. However, the Dean overseeing Residential Life reserves the right to make adjustments in room assignments when deemed necessary.
2017-2018 Annual Room Rates
Each student, regardless of the room assigned, will be provided the following furniture: a clothes closet or wardrobe, chest of drawers, study desk, bed, mattress, and chair. Rates include payment for basic cable television. Each student is to provide his or her own bedding, pillow and whatever additional furniture is desired. The following items are prohibited: water beds, non-approved loft beds, paintball guns, hand guns, rifles, shotguns, blow guns, stun weapons, other weapons, use or storage of hoverboards, scooters or similar electric devices, fireworks, funnelators, pets, halogen lamps, ceiling fans, space heaters, cooking appliances, window air conditioners (except on a physician's recommendation/W&L approval and installation), floor air conditioners, refrigerators of more than 2.5 cubic foot capacity, candles, incense, cinder blocks, alcohol for all students under age 21, and all drugs defined as "controlled substances" under Virginia state law. University furniture may not be removed from University housing at any time, including placement on patios or balconies at any time.
2. DATES OF OCCUPANCY: AGREEMENT IS FOR THE ENTIRE ACADEMIC YEAR and is payable in two equal installments, as billed in advance by the University. The academic year comprises the following calendar periods:
September 6, 2017 - December 15, 2017 and January 8, 2018 - May 19, 2018
Students studying abroad will only be charged for W&L campus housing during the term they reside on campus. Note: Winter/Spring term is billed as 1 term.
There is no refund for study abroad spring term.
3. Students may not move into the residence halls before the designated move-in date. Students who arrive earlier than the designated move-in dates will not be allowed to move into the residence halls or store belongings in their room and will be responsible for finding their own off-campus housing accommodation at their own expense.
4. Students must vacate their rooms 24 hours after their last scheduled exam before winter and summer break periods. No students will be allowed to stay in University housing between December 17, 2017 - January 5, 2018. Because the residence halls are officially closed, students will not be permitted to enter their room for any reason during this time period. If a student plans to study abroad during Winter or Spring Term, the check-out process should be completed by the conclusion of the previous term unless the student obtains express permission from the Dean's office.
5. REFUNDS: NO REFUNDS WILL BE MADE TO STUDENTS WHO LEAVE THE UNIVERSITY OR WHO VACATE THE RENTED PREMISES. The University will refund rents paid for University housing, less the security deposit ($150.00), if the student is a senior and gives written notice before June 1, 2017 that he or she does not wish to occupy University housing for the upcoming academic year. After that time, rents are NOT REFUNDABLE. If a student has executed a housing contract, and has not paid the required fees, he or she will be billed for payment in accordance with the terms of the housing agreement.
6. DEPOSIT: THE UNIVERSITY REQUIRES PAYMENT OF A SECURITY DEPOSIT OF $150.00. This deposit serves as a reservation fee and year-end damage deposit. The deposit will be credited to the student's University account, less any charges assessed for damages, at the end of the academic year. Should seniors be given permission to move off-campus after they have been assigned on-campus housing, the deposit will be forfeited. Residents are responsible for the full monetary value of all damages to the apartment/townhouse/room. Occupants of apartments/townhouses will assume individual responsibility for their bedrooms and equal, shared responsibility for damage to common areas and furnishings. Charges and damages during the academic year, including damages caused by vandalism, will be assessed at the time of occurrence. A $150.00 charge will be assessed for a lost key.
7. Residents are responsible to complete a Room Condition Report (RCR) to document any existing damage upon move in. Otherwise, the occupant assumes responsibility for the condition of the apartment/townhouse/room. This process should also be completed at checkout.
8. At the close of the academic year all rooms must be locked and left in a clean and acceptable condition. Keys must be turned into the Office of Residential Life, Public Safety or a Residential Life staff member before departure. Students who do not return keys within 48 hours of checking out will be charged $150 for the lock/key replacement. All apartments/townhouses/rooms will be inspected at the close of the academic year and the occupants advised of any necessary charges for cleaning and repairs.
9. Students who are not graduating must vacate their rooms 24 hours after final exams for summer vacation. Students may not store any personal items in housing facilities over the summer for any reason at any time. Closets and caged areas are provided for storage during the academic year only. Any items left in the apartments/townhouses/rooms or storage areas will be deemed abandoned property and will be removed by the University and the cost of removal will be deducted from the security deposit or assessed to the student(s) account(s).
10. This housing agreement is not transferable; any attempted assignment or delegation shall be VOID. Students are required to reside in the apartment/townhouse/room to which they have been assigned. Students may not change rooms or move to other University housing without prior approval from the Dean overseeing Residential Life. Any student violating this policy will be referred to the Dean overseeing Student Conduct. Upon approval from the Office of Residential Life, any student changing rooms during the academic year is responsible for the difference in cost. Unassigned rooms are to remain locked at all times. Students may not use unassigned rooms for storage or for any other use.
11. In accepting the terms of this housing agreement, the student agrees to abide by all University policies and state, federal and local laws. Use or possession of substances defined as narcotics or controlled substances may result in termination of University housing without refund. Students who are under the age of 21 are expected, in accordance with Virginia state law, not to possess or consume alcohol on premises. Violation of this condition and any other term of this housing agreement, as well as any University policy, may result in termination of University housing without refund.
12. Guests are permitted to stay in University housing no longer than three consecutive nights without permission of a Residential Life staff member. These visits should not exceed six days within a four week period, and must be pre-approved by all residents of the room. Visitors must abide by all University policies and regulations. Students are responsible for all damages to the premises caused by their invited guests. By signing this housing agreement, the student agrees to respect the rights of roommates, particularly the right to restrict visitors to the room and the right to a reasonable degree of privacy. All students should recognize that living in a residence hall requires compromises and patience.
13. The University reserves the right to inspect the apartment/townhouse/room at any time during the contract period (without notice) and to enter the apartment/townhouse/room at any time if there are health or safety concerns or reasonable suspicion of illegal activity.
14. All Washington and Lee housing facilities are smoke-free. This includes but is not limited to: cigarettes, cigars, e-cigarettes, vapors, oils, hookahs, or any other smoking devices. Smoking is not permitted in any areas of the residence halls or houses, including student rooms, hallways, balconies, porches, and stairwells. Smoking is not permitted within 25 feet of any building containing residential units.
15. I understand and agree that I am prohibited from climbing onto outside ledges, accessing the roof, accessing attic areas, and leaning out of balconies and windows. I also understand that I am prohibited from hanging any objects from pipes, pipe chases, and sprinkler heads. Clothing, posters, banners, flags, or any other form of messages may not be displayed from windows or placed on bannisters, balconies, or railings on the exterior of the building.
16. I understand that the University assumes no liability for personal property lost through theft, fire or water damage, or other acts of God. All students are strongly encouraged to secure renters insurance while living in on-campus housing.
17. I further agree to rent the type of room I am assigned on the terms and conditions set forth, for the academic session 2017-2018. I understand that I am required to live in University housing my first three undergraduate years. Finally, I agree to abide by all regulations established for University housing occupancy.