Guidelines for Assembling the Contents of a Promotion File in Digication

Core Information and Summary Materials

  1. Table of Contents
  2. CV
  3. Committee Letter
  4. Candidate Response (if any)
  5. Confidential committee member letters
  6. Other faculty or colleague letters of support (if any)
  7. Most recent Five-Year Plan

Teaching:       

  1. Statement on Teaching       
  2. List of courses taught
  3. Lists of individually mentored students (theses, independent studies, advisees)
  4. Peer observations and evaluations
  5. Summary of student evaluations
  6. Current student letters of support
  7. Alumni student letters of support

Research:    

  1. Statement on Research
  2. Confidential formally solicited outside letters of evaluation by scholars in the discipline

Service:         

  1. Statement on Service
  2. Chronological list of committee assignments or other service responsibilities

Supporting Materials

General:          

  1. FARs - since receiving tenure

Teaching:       

  1. Individual files by course: syllabus, sample assignments and tests, raw student evaluations

Research:       

  1. Copies or off-prints of published or accepted work
  2. Copies of work submitted but not yet accepted
  3. Copies of work-in-progress
  4. Texts of invited lectures or presentations
  5. Texts of other lectures, talks, or presentations
  6. Copies of grant proposals funded, not funded, or pending       
  7. Other pieces of scholarship or creative work not in the above categories (if any)
  8. Reviews and citations

Service:         

  1. Appropriate supporting documentation (if any)