Notification should go to you (the employee) when HR codes your record. The account will be disabled 30 days after your last day, NOT 30 days after the notice.
Sent: DAY, MONTH DATE, YEAR TIME PM
To: LAST, FIRST <USERNAME@wlu.edu>
Subject: Your W&L Account Expiration
Your Washington and Lee network and email account has been marked for deletion. As a courtesy to departing employees, we allow continued access for 30 days. On DAY, MONTH DATE, YEAR, you will no longer have access to any W&L resources.
Please coordinate with your supervisor to ensure that any University documents or data that you may have stored on personal or University devices may be moved/stored so that it will be accessible as needed for University operations and retention. For instance, data needed by other members of your department should be stored in the departmental Box folder. Contact the Information Desk (X 4357 or firstname.lastname@example.org) if you need assistance in moving files, or in identifying Box files you're currently sharing with others.
If you wish to retain any documents or email messages, please follow these instructions:
- Documents stored in your H drive
- Documents stored on Box.com
- Email messages and contacts
- Set a temporary forward rule on your email
If you have any questions or need additional help, please contact the HelpDesk at email@example.com or 540-458-4357.
For more information, please contact the ITS Information Desk in Leyburn Library at (540) 458-4537 (HELP) or firstname.lastname@example.org.