Long-Range Plan: W&L Department of Music 2014-2024

I. Accreditation

A. Goal: W&L will become an accredited member of the National Association of Schools of Music

  1. Objective: A timeline for accreditation will be developed

    Resource Allocation: The Department Head develops the timeline for accreditation that will guide the process to its conclusion

    Target Date: Fall 2014

  2. Objective: A consultant from NASM will be brought to campus in order to provide a report that will serve as a baseline for the accreditation process

    Resource Allocation: The Department Head prepares a budget for the visit and secures a consultant from NASM; funding is secured from the Dean's Office for the visit.

    Target Date: Host the visit during the winter 2015 Term

  3. Objective: At least 17 music majors will be enrolled during the 2014-2015 academic year.

    Resource Allocation: ongoing website updates with resources for prospective students; fall term email blast to prospective students with music interests; personal responses by music faculty members to website inquiries and email blast respondents via email and phone; on-campus visits by prospective students; implement online arts supplement submissions and evaluations through GHQ

    Target Date: There will be at least 17 declared music majors by May 2015.

  4. Objective: At least 20 music majors will be enrolled during the 2015-2016 academic year.

    Resource Allocation: ongoing website updates with resources for prospective students; fall term email blast to prospective students with music interests; personal responses by music faculty members to website inquiries and email blast respondents via email and phone; on-campus visits by prospective students; refine and vigorously promote online arts supplement submissions and evaluations through GHQ

    Target Date: There will be at least 20 declared music majors by May 2016.

  5. Objective: A Notice of Intent to Apply for Membership will be submitted to NASM and the two visiting evaluators will be determined

    Resource Allocation: Department Head completes the form and gets the Dean's approval; the NASM National Office sends the Department Head a slate of potential visiting evaluators, the DH chooses two and the National Office contacts them; a date for the visit is set on the University calendar.

    Target Date: NOITA submitted by Fall 2016

  6. Objective: At least 25 music majors will be enrolled during the 2016-2017 academic year.

    Resource Allocation: ongoing website updates with resources for prospective students; fall term email blast to prospective students with music interests; personal responses by music faculty members to website inquiries and email blast respondents via email and phone; on-campus visits by prospective students; vigorously promote online arts supplement submissions and evaluations through GHQ

    Target Date: There will be at least 25 declared music majors by May 2017.

  7. Objective: Using data from the consultative report, the Department will undertake all changes needed to meet NASM standards

    Resource Allocation: Time to develop plans to address the changes; time and funding as needed to implement the changes

    Target Date: Fall 2017

  8. Objective: A Self-Study will be completed and submitted to NASM

    Resource Allocation: The Department Head coordinates the self-study and serves as the editor of the document; full-time faculty and staff members assist in gathering data and writing portions of the document; the document is mailed to NASM

    Target Date: Complete the Self-Study and host the evaluative visit during the 2017-2018 academic year

II. Alumni Relations

A: Goal: Involve music alumni in the life of the department.

  1. Objective: An annual departmental newsletter will be published for distribution to alumni, students, prospective students and donors

    Resource Allocation: AA compiles; Chair edits; funds from departmental printing budget; primary distribution to be electronic; printed copies for secondary distribution and to make available at events

    Target Date: June 2015

  2. Objective: A reception/open house will be held for music alumni during Young Alumni Weekend in the fall and Alumni Weekend in the spring.

    Resource Allocation: Work with the Alumni Office to secure a current list of music alumni; update the list annually; set dates and times for the events; secure funding from the budget or a 12-account; promote the events

    Target Date: 2015-2016 academic year

  3. Objective: Music faculty members and ensembles will have opportunities to perform in front of alumni groups.

    Resource Allocation: Keep the Alumni Office apprised of ensemble tours and other off-campus performances that might be appealing to alumni in that area; touring ensemble directors should work with the Alumni Office to set up specific alumni events on tours

    Target Date: Annually

  4. Objective: Music alumni will be brought to campus to meet with students

    Resource Allocation: Schedule events each year that could directly involve alumni, such as performances, panel discussions, guest lectures, career day; communication amongst music faculty members and planning ahead are crucial.

    Target Date: Annually

III. Budget

A. Goal: Review, reallocate, and request additional funding as necessary.

  1. Objective: The departmental budget will be reviewed annually, funds will be reallocated as needed and additional funding may be requested in some circumstances

    Resource Allocation:     Department Head annual review of budget histories and requests; increases, decreases and reallocations as necessary

    Target Date: Annually

B. Goal: Increase funding for adjunct positions

  1. Objective: Student participation in applied lessons will increase, thus demonstrating the need for additional positions.

    Resource Allocation: Recruiting of prospective students, outreach to current students who are candidates for applied lessons; reallocation of budget funds and/or request for additional funds

    Target Date: August 2016

IV. Development

A. Goal: Endow at least two music scholarships

  1. Objective: At least two music scholarships will be endowed

    Resource Allocation: Time to work with Development staff on cultivating donors; brochure or other documents to explain the need. Each fund needs a corpus of at least $1 million.

    Target Date: Donor agreements signed by June 2017

B. Goal: Endow a student internship fund

  1. Objective: A fund will be established that will generate income to assist students with the expenses of music-related internships

    Resource Allocation: Work with Development officials to promote this giving opportunity; brochure or other documents to explain the need. At least $100,000 is needed.

    Target Date 1: Establish the fund by Fall 2016

    Target Date 2: Make awards from the fund by Fall 2020

C. Goal: Endow a new professorship (see also Personnel below)

  1. Objective: A new professorship will be endowed

    Resource Allocation: Development of a position description, approval of the Administration; time to work with Development staff and donors; publication of a brochure or other document(s). $4 million needed.

    Target Date: Inaugurate the position by Fall 2023

D. Goal: Naming opportunity for the Concert Hall

  1. Objective: The Concert Hall will be named for a donor

    Resource Allocation: Time and effort spent working with Development staff and potential donor(s); funds provided by the donor(s); new signage indicating the name change; special dedicatory event. $2 million needed.

    Target Date: Concert Hall to be named no later than the 2020-2021 academic year

E. Goal: Naming opportunity for spaces in Wilson Hall

  1. Objective: Spaces in Wilson Hall will be named for donors

    Resource Allocation: Make a list of spaces that could possibly be named
    • Wilson 2018
    • Wilson 2019
    • Wilson 2020 Computer Lab*
    • Wilson 3044 Technology Studio
    • Wilson 4006
    • Wilson 4008
    • Wilson 4030A Electronic Music Lab
    • Concert Hall Control Room
    • Possible Green Room
    • Full-time faculty offices 4022, 4026, 4029, 4031
    • Practice rooms
    • Music Office
    • Student Lounge

    *Create an endowed fund to pay for technology upgrades to this lab as it is not on the IT rotation due to its specialized use by the Department of Music

    Work with Development Office personnel to identify potential donors; secure the donations; name the space(s)

    Target Date: At least seven spaces named by the end of the 2023-2024 academic year

F. Goal: Endow a piano maintenance fund

  1. Objective: An endowed fund to cover the expense of piano tuning and repair will be established

    Resource Allocation: Work with Development to identify donors with an interest in helping us with pianos; secure donation(s); set up the fund. $500,000 corpus needed.

    Target Date: Fund established by the 2020-2021 academic year

V. Engagement (w/community and world)

A. Goal: Establish a music festival or camp for high school musicians. (See also Recruiting and Retention)

  1. Objective: An annual event that will bring prospective student musicians to campus will be established

    Resource Allocation: Determine the kind of event we need to have; determine when it will take place and secure the spaces needed; determine how it will be staffed and who will staff it; secure funding for it/determine fees to be charged; promote the event nationally to students who are likely looking for the kind of institution that W&L is

    Target Date: Host the first event during the 2018-2019 academic year or by the summer of 2019

B. Goal: To provide service learning opportunities for our students.

  1. Objective: Music students will be engaged in service-learning projects

    Resource Allocation: Identify service learning projects in the Lexington area and also in other parts of the country in which music students could participate either during the academic year or the summer; actively promote these opportunities among music majors; seek ways to incorporate such opportunities into curricular offerings

    Target Date: 2016-2017 academic year

C. Goal: Involve music faculty members in the leadership of professional organizations.

  1. Objective: Music faculty members will take on leadership roles in professional organizations as they have opportunity

    Resource Allocation: Faculty members who are willing to volunteer the time and effort to serve their respective professional organizations

    Target Date: Ongoing

VI. Equipment and Instruments

A. Goal: Develop an instrument inventory and condition evaluation plan.

  1. Objective: An inventory of current instrument holdings with an evaluation of the condition of each will be created

    Resource Allocation: AA coordinates the inventory and condition assessment and maintains the spreadsheet(s) in the I-Drive.

    Target Date: Inventory and evaluation of current holdings done by May 2015; it will be updated annually

B. Goal: Repair/refurbish instruments on a regular basis

  1. Objective: Using information from the instrument condition and inventory spreadsheets, instruments will be repaired and refurbished on a regular basis

    Resource Allocation: budget funds, budget savings, establish endowments to support repair and refurbishment

    Target Date: Annual review; ongoing work

C. Goal: Acquire new instruments and equipment

  1. Objective: New instruments and equipment will be acquired to expand instrumental holdings and/or replace those that are no longer functional

    Resource Allocation: Annual review of instrument and equipment holdings and their conditions in order to determine replacement priorities; budget funds allocated or funds raised for new acquisitions; non-functional instruments to be disposed of

    Target Date: 2015-2016 academic year and ongoing

D. Goal: Increase the number of Steinway pianos in our inventory

  1. Objective: Petrof pianos will be replaced with Steinway pianos

    Resource Allocation: Raise money and/or use budget savings to fund the purchases; work with Rick Jones Pianos to trade Petrofs on Steinways.

    Target Date: Acquire at least one Steinway every one to two years.

  2. Objective: Steinways will be acquired for placement in Wilson 2010, 2017, and any new facilities that may constructed.

    Resource Allocation: Raise money and/or use budget savings to fund purchases.

    Target Date: Get a piano in Wilson 2017 by Fall 2016. Others as needed

VII. Facilities

A. Goal: New construction for large ensemble rehearsal spaces, offices, practice rooms, storage and appropriate technology.

  1. Objective: Similar institutions will be surveyed to determine what their rehearsal facilities are like.

    Resource Allocation: Department Head contacts counterparts in other institutions and compiles responses; aggregation and analysis of data to determine trends

    Target Date: Survey completed and data aggregated and analyzed by the end of the fall 2014 Term.

  2. Objective: A description of the kind of facility we need will be developed

    Resource Allocation: Time for faculty discussion and input into the plan, development of a document explaining the plan

    Target Date: January 2015

  3. Objective: The idea will be pitched to the faculty of The College in the hope that it will be affirmed for inclusion in the University's next strategic plan.

    Resource Allocation: Time to prepare a five-minute presentation

    Target Date: Presentation to be made to the faculty of The College on March 16, 2015.

B. Goal: Resolve the acoustical problems on the Concert Hall stage

  1. Objective: The acoustics of the Concert Hall stage will be improved by the installation of appropriate acoustical devices

    Resource Allocation: Identify an acoustician to study the hall and make a recommendation; secure approvals and allocate funds for the project; install the devices.

    Target Date: No later than summer 2022

VIII. Partnerships (interdepartmental collaborations, corporate, community)

A. Goal: Interdisciplinary curricular development

  1. Objective: The Department of Music will collaborate with other departments and programs in the development of interdisciplinary courses

    Resource Allocation: Time and effort to discuss and plan such courses; proper staffing of such courses by current or guest faculty; C&D approval of such offerings; promotion of such offerings amongst students

    Target Date: 2015 and ongoing

B. Goal: Presentation of collaborative special events

  1. Objective: The Department of Music will collaborate with other W&L departments and programs in the presentation of special events

    Resource Allocation: Time and effort to discuss and plan such collaborative events; secure funding for them; promotion of them on campus and in the community

    Target Date: 2014 and ongoing

C. Goal: Development of internships

  1. Objective: The Department of Music will collaborate with businesses/corporations and other entities in the development of internships for music students (See also Teaching and Learning)

    Resource Allocation: Identifying internship opportunities in music and connecting students to them; coordinating with Career Development in the identification and coordination of internship opportunities

    Target Date: 2015 and ongoing

D. Goal: Establish service-learning projects

  1. Objective: The Department of Music will collaborate with community organizations and agencies in service-learning projects for students (see also Engagement with Community)

    Resource Allocation: Identify service learning projects in the Lexington area and also in other parts of the country in which music students could participate either during the academic year or the summer; actively promote these opportunities among music majors; seek ways to incorporate such opportunities into curricular offerings

    Target Date: 2016-2017 academic year

E. Goal: Collaborative promotion of events

  1. Objective: The Department of Music will collaborate with other university offices such as Alumni Relations, Admissions, Development, Athletics, Student Affairs, etc. in their promotion and public relations efforts on and off-campus

    Resource Allocation: Time and effort to work with other departments and offices on campus in the promotion of events; possible printing expenses

    Target Date: 2015 and ongoing

IX. Personnel

A. Goal: Hire a Director of Instrumental Activities

  1. Objective: A Director of Instrumental Activities will be hired. This person will conduct the University Wind Ensemble, teach first-year music theory, and perhaps other courses depending upon skills and will provide coordinated, visionary leadership in the overall instrumental program of the Department

    Resource Allocation: Position approval by the Provost, national advertising paid by the Dean's Office, time for the search committee to review applications and interview candidates, search expenses paid by the Dean's Office

    Target Date: The new person will be in place by fall 2015.

B. Goal: Endow a new professorship (see also Development above)

  1. Objective: The funds necessary to endow this position will be raised

    Resource Allocation: Development of a position description, approval of the Administration; time to work with Development staff and donors; publication of a brochure or other document(s). $4 million needed.

    Target Date: Inaugurate the position by Fall 2023

X. Recruiting and Retention

A. Goal: Maintain an enrollment of at least 25 music majors (see also Accreditation above)

  1. Objective: An enrollment of at least 25 music majors will be maintained from year to year

    Resource Allocation: Constant updating of the department's webpage; development of attractive print materials (funds from departmental printing budget); exhibiting at professional meetings; advertising in state, regional, and national publications; faculty engagement with prospective students through emails, phone calls and campus visits; good tour planning and advertisement

    Target Date: 25 music majors by fall 2016

B. Goal: Establish a music festival or camp for high school musicians. (See also Engagement)

  1. Objective: An annual event that will bring prospective student musicians to campus will be established

    Resource Allocation: Determine the kind of event we need to have; determine when it will take place and secure the spaces needed; determine how it will be staffed and who will staff it; secure funding for it/determine fees to be charged; promote the event nationally to students who are likely looking for the kind of institution that W&L is

    Target Date: Host the first event during the 2018-2019 academic year or by the summer of 2019

XI. Scholarly and Creative Activity

A. Goal: Encourage the scholarly and creative activity of music students

  1. Objective: Music students will be involved in SSA

    Resource Allocation: Planning ahead by professors in order to tailor student academic and creative work in the light of SSA criteria in the years in which SSA is scheduled.

    Target Date: 2015 and ongoing

  2. Objective: Students will submit works to composition contests; at least partial funding of travel expenses by the Department through 11 or 12 budget lines

    Resource Allocation: Awareness of contests and their deadlines as well as the capabilities and interests of students enrolled in composition courses

    Target Date: 2014-2015, ongoing

  3. Objective: Students will participate in auditions sponsored by organizations such as ACDA, CBDNA, MTNA, and NATS

    Resource Allocation: Awareness of contests and their deadlines as well as the capabilities and interests of students enrolled in applied music courses; at least partial funding of travel expenses by the Department through 11 or 12 budget lines

    Target Date: 2014-2015, ongoing

B. Goal: Encourage the scholarly and creative activity of full-time faculty members

  1. Objective: Full-time faculty members will be active in professional organizations

    Resource Allocation: Departmental funds to pay membership fees; at least partial assistance with travel to conferences/meetings/workshops

    Target Date: Ongoing

  2. Objective: Full-time faculty members will present, perform, and/or adjudicate at professional conferences/auditions on a regular basis

    Resource Allocation: Time and effort of faculty members to prepare for and take advantage of such opportunities; at least partial departmental assistance with travel expenses

    Target Date: Ongoing

  3. Objective: Full-time faculty members will engage in the performance of extant and/or newly composed music on a regular basis

    Resource Allocation: The devotion of time and effort in learning and performing music; the seeking out of places in which to perform on and off-campus

    Target Date: Ongoing

  4. Objective: Full-time faculty members will write articles, reviews, blogs and/or books related to music performance, history, theory, composition, technology applications or pedagogy

    Resource Allocation: Time and effort on the part of faculty members to research, write and submit such things

    Target Date: Ongoing

  5. Objective: Full-time faculty members will engage in recording projects featuring extant or new music

    Resource Allocation: Time and effort on the part of faculty members to produce recordings; at least partial university funding of such projects

    Target Date: Ongoing

XII. Teaching and Learning (curricula, study abroad, learning assessments, faculty evaluations)

A. Goal: Offer a music spring term abroad course on a regular basis

  1. Objective: The Department will offer a spring term abroad course at least once every four years

    Resource Allocation: Course development; University approval of the course; recruitment of students to the course; instructor travel to destination(s) prior to the course

    Target Date: Spring Term 2017

B. Goal: Create a General Music Sequence in the music degree

  1. Objective: A General Music Sequence will be created in order to broaden the options available to potential music majors

    Resource Allocation: Time for faculty discussion and development of the proposal; approval by the Committee on Courses and Degrees

    Target Date: Approved and in the Catalog by fall 2015.

C. Goal: Replace MUS 395 with a fourth-semester music theory course

  1. Objective: Design and implement a fourth-semester music theory course to address contemporary theoretical concepts and practices to replace MUS 395 in the music major.

    Resource Allocation: Prof. Vosbein develops the new course; the music faculty discusses and approves it; the Committee on Courses and Degrees discusses and approves it

    Target Date: Approved and in the Catalog by fall 2015.

D. Goal: Engage students in music-related internships (See also Partnerships)

  1. Objective: Students will be involved in music-related internships annually

    Resource Allocation: Identifying internship opportunities in music and connecting students to them; coordinating with Career Development in the identification and coordination of internship opportunities

    Target Date: 2015 and ongoing

E. Goal: Engage students in small ensemble experiences annually

  1. Objective: Students, especially music majors, will be involved in small ensembles every year

    Resource Allocation: Work with music faculty members to coordinate the offering of small ensembles in every term of each academic year; promote these ensemble offerings to students in order to adequately populate the courses

    Target Date: 2016-2017 academic year and ongoing

F. Goal: Create a systematic way to teach vocal diction

  1. Objective: Music majors who choose the vocal performance sequence will learn the International Phonetic Alphabet (IPA) and the basic conventions of pronouncing English, Latin, Italian, French and German for singing

    Resource Allocation: Determine the best manner for delivering this training; create a course if necessary; if a course is created, assure that it can be taught by a full-time or part-time instructor (address load and budget implications)

    Target Date: Instruction in place by fall 2017

G. Goal: Create a class piano course in which music majors can satisfy piano proficiency requirements in a group setting

  1. Objective: A class piano course or courses will be created in which music majors can satisfy piano proficiency requirements

  2. Resource Allocation: Time and effort to develop the course; room in full-time and/or part-time faculty load(s) to teach it; appropriate technology in Wilson 2020 to teach the course(s) in there

  3. Target Date: The course(s) will be taught for the first time no later than the 2017-2018 academic year.

H. Goal: Conduct meaningful assessment of student learning and utilize the results to guide curricular content and delivery for maximum effectiveness

  1. Objective: The Department of Music will establish a set of student learning objectives (SLO's) and will review them annually and will modify them as needed in order to keep them relevant

    Resource Allocation: Time and effort necessary for the development of the SLO's; annual review by the music faculty

    Target Date: new SLO's will be developed prior to the start of the 2014-2015 academic year

  2. Objective: The Department of Music will engage in the annual assessment of its SLO's and will utilize aggregated data to determine whether or not its academic program is effective in terms of student competencies. If improvements are needed, they will be instituted.

    Resource Allocation: Time and effort necessary to develop assessments of each SLO; annual implementation of those assessments and aggregation of data from them; analysis of the data and determination of whether or not improvements are needed.

    Target Date: 2014-2015 academic year and ongoing

I. Goal: Conduct meaningful evaluation of faculty instruction

  1. Objective: The Department of Music will organize and conduct evaluations of all of its faculty members, full- and part-time, and utilize the data from those evaluations for faculty mentoring and improvement

    Resource Allocation: Time and effort to develop and conduct course evaluations; funds to pay for evaluative measures; time and effort to analyze the results, mentor as needed, and initiate changes as needed in order to improve instruction

    Target Date: 2014-2015 academic year and ongoing

XIII. Technology

A. Goal: Install classroom technology in Wilson 4008

  1. Objective: Wilson 4008 will receive all of the necessary technology for it to fully function as a classroom.

    Resource Allocation: Consult with IT, prepare a capital request, complete the necessary modifications and installations using W&L personnel and/or contractors.

    Target Date: Fully functional by winter 2015

B. Goal: Install classroom technology, replace furnishings, and upgrade recording technology in Wilson 2019

  1. Objective: Wilson 2019 will become a flexible, multi-functional space in which classes can be taught and ensembles can rehearse.

    Resource Allocation: Consult with IT and Facilities planning staff to prepare a plan, submit a capital request, complete the necessary modifications and installations using W&L personnel and/or contractors

    Target Date: Phase I (structural modifications and technology) complete by Fall 2015; Phase II (music posture chairs with convertible tablet arms) purchased and in place by fall 2016.

C. Goal: Install the technology necessary to use Wilson 2020 as a piano laboratory

  1. Objective: Wilson 2020 will become the location of the piano laboratory in which piano proficiency can be addressed through a class piano approach rather than the current applied lesson approach

    Resource Allocation: Secure estimates of the hardware and software for a capital request

    Target Date: Submit capital request in fall 2015

D. Goal: Upgrade audio and video equipment in Wilson 2020

  1. Objective: The audio equipment and video projection equipment will be upgraded.

    Resource Allocation: research and compile a list of the new equipment needed; secure funding through the budget, budget savings, donations and/or a capital request;

    Target Date: Upgrade the equipment during the 2016-2017 academic year

E. Goal: Purchase equipment/technology for streaming of events in the Concert Hall

  1. Objective: We will purchase the hardware needed to stream music events from the Concert Hall

    Resource Allocation: Funds to be taken from the General Music Budget or a 12 account

    Target Date: 2015-2016 academic year