Employment and Benefits Information for New Employees
Below is information on employment and benefits and the associated paperwork necessary to be placed on payroll and enrolled in benefits. The employment forms and required actions listed below must be completed by your first day of employment. Although you have 31 days from your employment date to return the benefits enrollment form, we recommend returning the form as quickly as possible so that insurance cards can be issued. If you are unable to access the documents below, or you need them mailed to you, please contact Human Resources at (540) 458-8920.
You will receive your W&L login credentials/email after you sign and return the Confidentiality Agreement and the Computing Resources, Network and Email Use Policy forms below. Your initial login credentials will be emailed to your supervisor who will share that information with you.
It is expected that you read and comply with all policies and procedures found in the Employee Handbook available on our website at go.wlu.edu/employeehandbook. Copies are available from Human Resources. After reviewing the Employee Handbook, please print, sign and return the Acknowledgement of Receipt of Handbook found on page 2 of the Employee Handbook. Faculty should also read the supplemental Faculty handbook at https://intranet.wlu.edu/provost/faculty-handbook-2017.pdf.
Required Employment Forms
Please complete, sign and fax the following forms to (540) 458-8060 or mail to Human Resources, Washington and Lee University, 204 W. Washington St., Lexington, VA 24450. Do not scan and email because W&L email is not secure.
- Confidentiality Agreement
- Computing Resources, Network and Email Use Policy
- Form VA-4 (Virginia State Tax Withholding)
- W-4 (Federal Tax Withholding)
- Employee Data Form
- If you are interested in direct deposit, contact the Business Office at email@example.com once you receive your W&L login credentials.
Required Benefit Enrollment/Declination Forms
Campus Tour - contact the Admissions Office, ext. 8710, to join one of the student led tours
Domestic Partner Benefits
Dual Career Resources
Information on Time Off, Leaves and Disability Accommodations
Map of the W&L campus
Other Benefits and Perks
TIAA and Fidelity Investment Consultants Schedule of on-site visits
University Policies and Guidelines
WebAdvisor - accessible after you receive your W&L login credentials
HR Contact Information
HR Organizational Chart
For Benefit Information Contact Kim Austin, firstname.lastname@example.org, 540-458-8921
For questions related to employment and employment forms contact:
Wanda Scott, email@example.com, 540-458-8623
Office of Human Resources fax phone number: 540-458-8060