SHAG Sexual Health Awareness Group
SHAG looks to promote sexual health awareness among the members of the W&L community, provide an open forum for comments and concerns about sexual culture on campus, assist in efforts by the administration to improve sexual health and relations on campus, encourage healthy intergender interactions, create a monolithic and unwavering voice for sexual expression, and empower the Washington and Lee community to explore their experiences with love and sex by providing comprehensive programming addressing a wide range of issues relating to sex, relationships, dating, sexual health, and sexuality through SHAG's conclusive event, Sex Week.
Contact: Jake Sirota '19
We, the members of the Sexual Health Awareness Group of Washington and Lee University, in order to secure a just and harmonious manner to resolve our disputes, promote sexual health awareness among the entire student population, as well as faculty, provide an open forum for comments and concerns about sexual culture on campus, assist in efforts by the administration to improve sexual health and relations on campus, encourage healthy intergender interactions, create a monolithic and unwavering voice for sexual expression, and empower the Washington and Lee community to explore their experiences with love and sex by providing comprehensive programming addressing a wide range of issues relating to sex, relationships, dating, sexual health, and sexuality through SHAG's conclusive event, Sex Week.
Sexual Health Awareness Group, along with it's main event Sex Week, was formed in 2013 by Sara J. Korash-Schiff of the Class of 2015. Jan Kaufman, Kelsey Goodwin, and Janet Boller preside as co-advisors for Sexual Health Awareness Group.
The mission of the Sexual Health Awareness Group (SHAG) is to assist members of the Washington and Lee student body in developing an open form of communication, about sex, with other members of the student body and with the administration and faculty. Sexual Health Awareness Group and our main event, Sex Week at Washington and Lee, intends to promote a week of programming that is interdisciplinary, thought-provoking, scholastic, innovative, and applicable to student experiences in order to promote a holistic understanding of sex and sexuality. Our goal is to connect sexually diverse individuals and communities both within and beyond W&L through common human experiences with love, sex, sexuality, and relationships.
Article I: Membership
I. 1. Any full-time member of the student body of Washington and Lee University, having missed no more than 2 membership meetings per academic semester, unless absences are excused by executive officers, shall be considered a committee member in good standing.
I. 2. Any member in good standing shall have the power to debate any topic discussed in a formal meeting of the committee and shall have the power to request that that question be brought to a vote.
I. 4. Any member in good standing shall have the power to call an informal meeting of the Association to discuss any topic that concerns the club as a whole or the state of minority life on the Washington and Lee University campus. These meeting must be approved by the President prior to scheduling it, however.
I. 5. Any member in good standing shall be entitled to participate in all meetings and functions of the committee.
I. 6. The membership of the Association shall be required to approve any person chosen to represent this group in any capacity; shall approve the resignations of officers; shall be acquired to initiate and conclude the impeachment process; shall be required to approve major disbursements of funds belonging to the committee; and shall express its approval at a formal meeting of the committee with at least a majority of those present casting an affirmative vote.
Article II: Executive Board
II. 1a. The officers of the Sexual Health Awareness Group shall include the Treasurer, the Social Media Curator, the Secretary, the Website Curator, the Journalist, the Public Relations Manager, the University Liaison, and the Graphic Designer, presided over by the Chair/President.
II. 1b. The officers shall, ex officio, serve as members of the Executive Board.
II. 1c. At any time deemed necessary, a singular member may hold multiple officer positions.
II 1d. The Vice Presidency will be an elected position, as voted on by the general members at the onset of the academic year. The Vice President may be any member of the general assembly, and will not be allocated responsibilities pertaining only to them as befits their Vice Presidency. The position of Vice Presidency will influence only the line of succession should the Chair/President need to step down.
II. 2a. The Chair/President position can be filled by two co-chairs when deemed necessary by the former Chair/President.
II. 2b. The Chair/President shall be the chief executive among the officers of the committee, and shall be responsible for the coordination of officers and committees to implement the goals and programs of the organization.
II. 2c. The Chair/President shall have the power to call a formal meeting of the committee in accordance with the specifications prescribed in this constitution and the bylaws, and shall preside as chairperson at those meetings.
II. 2d. The Chair/President shall have the power to appoint all executive board members that will serve the committee in the following year. These selections can be appealed by a majority vote by the committee, if the committee believes the Chair/President is not selecting executives that are best for the committee.
II. 2e. The Chair/President shall have the power to distinguish what topics shall be focused on during Sex Week and then appoint members of the committee to be in charge of said topics for the rest of the year. The number of members of the committee is hence subject to the Chair/President's discretion regarding the number of topics needing to be addressed.
II. 2f. The Chair/President shall compile a list and present it to the remaining members of the committee from the previous year in order to decide how many positions are open for new members of the committee.
II. 2g. The Chair/President shall serve as the official spokesperson of the Sexual Health Awareness Group and shall be responsible for accurately assessing the sentiments and aspirations of the group as a whole. This proposal shall be provided during the first formal meeting of the committee.
II. 2h. The Chair/President shall submit proposals for programs to be implemented during the academic year to the membership no later than the second formal meeting of the school year. The proposals shall be voted on, and amended as necessary. Goals, having been approved by the membership, shall only be repealed by a vote of the membership requested by the Chair/President.
II. 2i. The Chair/President shall be a member of the Healthy Sexual Culture Committee for as long as the administration sees a need for this committee.
II. 2j. The Chair/President shall hand down this constitution and all Sexual Health Awareness Group materials to the committee member they name as the next Chair/President at the beginning of spring term when the new Chair/President is named.
II. 3a. The Treasurer shall account for all disbursements of the funds of the Sexual Health Awareness Group, and shall report all disbursements to the Chair/President. Checks shall be requested no later than one week before date of the event, unless extenuating circumstances prevent the check request.
II. 3b. The Treasurer shall obtain estimates of all projected disbursements, and shall report those estimates to the President.
II. 3c. The Treasurer shall assist the Chair/President in preparing and presenting budget reports to the Executive Committee in a manner that satisfies the requirements established by school policy for student organizations.
II. 3d. The Treasurer shall direct all fundraising efforts.
II. 3e. The Treasurer shall not be in possession of monies belonging to the committee for more than three days before a deposit shall be made.
II. 3f. The Treasurer shall distribute receipts within 48 hours of receiving said funds. A report of these transactions shall be regularly updated and a copy given to the Chair/President.
Social Media Curator
II. 3a. The Social Media Chair shall keep all social media platforms up to date, including Facebook, Twitter and any other platforms that they see fit to curate.
II. 3b. The Social Media Chair shall create events on social media platforms and invite the Washington and Lee community to said events.
II. 4a. The Secretary shall record general minutes of the meeting of the members, and following the assembly, shall make these records public to the members of the assembly.
II. 4b. The Secretary should then email out these minutes to the entire committee within 48 hours of the meeting taking place.
II. 5a. The Website Curator shall ensure the SHAG website is updated with current activities of the assembly, informing the Washington and Lee community about general events (this includes updating the online calendar of Sex Week events)
II. 5b. The Website Curator shall curate a collection of informative articles, aimed at general education, to be written electively by members of the assembly, and added to the website by the Website Curator.
II. 6a. The Journalist shall attend all SHAG events, recording via photography and videography the activities of those attended, in order to share the outcomes of said various events with the Washington and Lee Community.
II. 6b. The Journalist shall make the resulting media available to the Social Media and Website Curators within 48 hours of the held event.
Public Relations Manager
II. 7a. The Public Relations Manager shall network with members outside the Washington and Lee Community.
II. 7b. The Public Relations Manager shall seek donations from prospective companies.
II. 7c. The Public Relations Manager shall seek speakers and vendors for Washington and Lee Events from prospective members outside the Washington and Lee Community.
II. 8a. The University Liaison will be in charge of communication with the university and community as a whole for SHAG events and other communications.
II. 8b. The University Liaison's responsibilities will include writing and submitting any Campus Notice announcements (for both undergraduate students and law students) and campus calendar events of meetings and events.
II. 8e. The University Liaison shall keep a compiled list of all event dates, and ensure said events are advertised at least two weeks in advance to the Washington and Lee Community.
II. 9a. The Graphic Designer will design, layout, and make all necessary posters, flyers and general aesthetic props required by the members to advertise for events within the Washington and Lee Community and make sure they are approved by the HSCC.
II. 9b. The Publicity Chair is responsible for submitting flyers to the copy center and ensuring that these flyers are posted around campus prior to major events.
General Expectations of Officers/Resignation or Impeachment of Officers
II. 10a. All officers are expected to attend every committee and executive officer meeting. Meetings shall be held at an agreed upon usual time and day every week for one hour.
II. 10b. All officers are expected to attend major events sponsored by the Sexual Health Awareness Group, unless there is a conflict of schedule previously discussed with the Chair/President, excluding cases of emergency.
II 10c. An officer may be asked to resign if he or she misses more than two executive body meetings and two general body meetings without notifying the Chair/President 24 hours prior to the absence, except in cases of emergency. The committee of the Sexual Health Awareness Group must approve all resignations. At that time, the President explains the situation.
II. 10d. The committee of the Sexual Health Awareness Group shall have the power to impeach any of its officers if that officer has abused power, sufficiently violated or neglected a constitutional policy, been convicted of a felony in a court of law, been convicted of a major violation of the policies for student conduct at this university, or has acted in a manner that publicly compromises and/or embarrasses the Sexual Health Awareness Group.
II. 10e. Impeachment shall require a preponderance of the evidence at a meeting chaired and arranged by the Chair/President, or a member unanimously elected by the membership (excluding the officers), and that person shall be addressed as the Judicial Chairperson. Impeachment shall require a two-thirds vote of the committee, and shall require a roll call vote.
i. In order to impeach an officer, an active member of the organization must bring a complaint to the highest-ranking officer not in question.
ii. Officers and the faculty advisor will then meet with those involved in the complaint for the purpose of resolving the issue. The officer in question must be allowed to present his/her case.
iii. If deemed necessary, the case (which includes the officer in question's testimony) will be presented to the members for the option of a probation period. The probation period must include specific steps toward reinstatement decided upon by remaining officers.
iv. The probation plan must be presented to and approved by a two-thirds vote of the committee. Prior to the vote, an open discussion among the committee should be held. A vote should be held to decide whether or not parties in question should or should not be present during this discussion.
iv. Reinstatement is contingent upon completion of the specified steps. If, at the end of the probation period, the specified steps have been fulfilled, the officer may return to office. If the steps have not been fulfilled, he/she is automatically impeached.
II. 10f. In the event of incapacity, resignation, or impeachment of any officer of the Sexual Health Awareness Group, the Chair/President, shall have the sole authority to fill vacated positions that occur during the academic year and may fill it by appointment or may seek nomination and subsequently call a special election. Should the Chair/President be the impeached officer, the the Vice President will step in as acting Chair/President and shall fulfill all Chair/Presidential duties described in this constitution.
Article III: Appointments & Elections
III. 1. The former Chair/President of the Sexual Health Awareness Group Committee is responsible for appointing the executive officers in the beginning of the month of May for the next year's committee.
III. 2. Executive officers of the Sexual Health Awareness Group Committee must have served on the committee for at least one year prior to being selected as an officer.
III. 3. Those wishing to join the the Sexual Health Awareness Group Committee must email the Chair/President at the beginning of each academic year. They will then be reviewed and selected by the Sexual Health Awareness Committee executive board.
Article IV: Formal Committee Meetings
IV. 1. The Chair/President shall be required to assemble the membership of the Sexual Health Awareness Group for a formal meeting on every Wednesday of each month during the school year, unless multiple executive conflicts interfere, in which the meeting will be moved to the next available day. Additional meetings, formal and informal, shall be scheduled as necessary and the date shall be sent to committee members at least 24-hours prior to the meeting by the President or Secretary.
IV. 2. A formal meeting shall be the only meeting at which the official business of the Sexual Health Awareness group may be conducted and voted upon. Impeachment proceedings shall be the only exception.
IV. 3. No formal meeting shall proceed without first establishing a quorum, half plus one of all eligible committee members (this number will change depending on the number of committee members the President has selected).