SAIL Student Association for International Learning

Student Association for International Learning, widely known as "SAIL," is an organization dedicated to addressing international issues within the Washington and Lee (W&L) community and sharing with the W&L campus new and different answers to social, cultural and political questions. Most importantly, SAIL promotes exchange between the diverse cultures represented at W&L. Simply put, "bringing the world to our campus" describes what SAIL does.

Contact: Trang Nguyen '19

Constitution

Article I. Who is SAIL?

Student Association for International Learning, widely known as "SAIL," is an organization dedicated to addressing international issues within the Washington and Lee (W&L) community and sharing with the W&L campus new and different answers to social, cultural and political questions. Most importantly, SAIL promotes exchange between the diverse cultures represented at W&L. Simply put, "bringing the world to our campus" describes what SAIL does.

Article II. Mission Statement

- To ease the process of adaptation for international students at W&L and actively support their academic and social developments.
- To improve cultural diversity on campus and promote relationship between people of different cultures.
- To raise awareness and provide answers to the world's social, cultural and political issues.

Article III. Values

- SAIL is a diverse community where all members, regardless of socio-economic backgrounds, are welcome to participate socially and intellectually.
- SAIL brings students together from all over the world to take initiatives to solve national and global issues.
- SAIL is member-driven: every member has the privilege to bring ideas to promote the cultural diversity at W&L.

Article IV. Executive Board

1. General Executive Chairs

President
• Overseeing the strategic and operational management of SAIL's programs, staffs, and execution of its mission.
• Maintaining communication between the student organization, the advisors and the Executive Committee.
Secretary
• Supervising meetings and activities in the absence of the President
• Assisting the President with the oversight of the student organization
• Taking minutes at every student organization meeting
Treasurer
• Preparing and monitoring the annual budget and keeping record of all transactions in the organization
• Completing budget applications and reports requested by the Executive Committee.

2. Specialized Executive Chairs

SAIL consists of three specialized committees: the Outreach Committee, the Logistics Committee, and the Publicity Committee.

Outreach Committee (2 members)
• Maintaining the relationships and coordinating activities with other organizations at W&L and with the Lexington community
• Inviting guest speakers and judges for SAIL's events.
Logistics Committee (2 members)
• Coordinating set up, clean up, and tabling shifts for events and reserves venues prior to these events.
• Reserving the swipe machine and other equipment, organizing decorations and utilities for SAIL's activities.
Publicity Committee (3 members)
• Supporting SAIL with publicity needs, such as designing and distributing event flyers and posters.
• Maintaining SAIL's website and Facebook page.

3. Advisory Chairs

Faculty Adviser
• Supervising the organization and advising the executive board.
• Assuring that the organization follow the missions as stated in the constitution.
Student Adviser
• Supervising the organization and advising the executive board.
• Assisting the Faculty Adviser in the advisory process.

Article V. Election

- All Executive Board's officers are elected by a majority vote of voting members of SAIL. Elections are held on an annual basis, preferably during the penultimate week of Winter Term.
- In order to become a member of Executive Board, one must be active in SAIL during their academic year.
- In order to run for Presidency, one must have at least one year on the Executive board and also be an active member during the academic year.
- The President will take nominations from the floor, the nomination process must be closed and the motion seconded. All general members will be allowed to vote. The voting is done by secret ballot to be collected by the Secretary and one active SAIL member appointed by the President.
- The results are notified no later than 24 hours after the election. Newly elected officers will take over their jobs after the last class day of the Winter Term.

Article VI. Membership

- Every student at Washington and Lee is welcome to be a SAIL member, irrespective of race, creed, color, gender, class, age, nation of origin, nationality, disability, marital status, religion, veteran status, or sexual orientation.
- Interested students may sign up during the Activities Fair in the Fall Term.

Article VII. Meetings

- Meetings for general members shall be held once every month during school year. The Secretary shall notify members about the meeting via e-mail no less than 5 days in advance of the meeting.
- Meetings for the Executive Board shall be held once every one or two weeks depending on the intensity and frequency of events. The President shall supervise the meeting and notify officers via e-mail no less than 3 days in advance of the meeting.

Article VIII. Constitutional Amendments

This constitution may be amended by a majority vote of all SAIL's members. Any proposal shall be distributed to the members via e-mail two weeks in advance of the voting. The President and the Advisory Chairs will oversee the process.