As a chapter of the Quest Scholars Program, we seek to uphold the mission statement of the National Quest Scholars Network of scholarship, leadership, and service; to provide mentoring and guidance to incoming Quest Scholars through a support program of upperclassmen at Washington and Lee University; to inform high school students in the area about access to higher education for students of all backgrounds through the National QuestBridge Organization; and to create a Local Chapter of the National Quest Scholars Network at Washington and Lee University in order to provide Washington and Lee students with access to a national organization of Quest Scholars' services, including but not exclusive to leadership opportunities, professional development resources, internships, and fellowships.
ARTICLE I - NAME
The name of this organization shall be the Quest Scholars Chapter of Washington and Lee University, and we are duly affiliated with the Quest Scholars Network and the QuestBridge Organization.
ARTICLE II - PURPOSE
As a chapter of the Quest Scholars Program, we acknowledge the stated purpose:
a) to uphold the mission statement of the National Quest Scholars Network of scholarship, leadership, and service;
b) to provide mentoring and guidance to incoming Quest Scholars through a support program of upperclassmen at Washington and Lee University;
c) to inform high school students in the area about access to higher education for students of all backgrounds through the National QuestBridge Organization;
d) to create a Local Chapter of the National Quest Scholars Network at Washington and Lee University in order to provide Washington and Lee students with access to a national organization of Quest Scholars' services, including but not exclusive to leadership opportunities, professional development resources, internships, and fellowships.
ARTICLE III - ACTIVITIES AND SCOPE
The Quest Scholars Chapter of Washington and Lee University will comply with university regulations and policies that govern student organizations and utilize facilities in a respectful fashion. We will also partake in the following activities that may include but are not limited to:
a) provide mentoring and college counseling services to local area high school students from under-represented socio-economic backgrounds, but specifically for potential QuestBridge applicants. Services provided will include workshops on writing essays for college, navigating financial aid services, as well as information sessions about college academics, opportunities, and extracurriculars;
b) organize the Ambassador's Program at local area high schools, with the purpose of disseminating information regarding QuestBridge services to students;
c) host an annual Quest Scholars event for students, sponsors, and Washington and Lee staff to generate awareness about the Quest Scholars Program, its services, and its ideals;
d) provide networking services and organize intercollegiate events and conferences with other Quest Scholars Chapters throughout the nation;
e) host social and informational events for Quest Scholars at Washington and Lee during Orientation-Week and Accepted Students Day;
f) implement a peer mentoring program at Washington and Lee that would match an underclassman with an upper-class Quest Scholar.
Any events not stated above but within the capabilities of future Quest Scholars members may be implemented as well.
ARTICLE IV - MEMBERSHIP
We pledge to not discriminate against anyone based on race, national origin, creed, age, disability, marital status, political opinions or affiliations, religion, veteran status, or genetic information in compliance with the University policy on non-discrimination/equal employment opportunity statement.
Membership is to open to anyone whose philosophy aligns with the ideals of the Quest Scholars Program. Since the Quest Scholars Program is dedicated to providing access to education and leadership opportunities for students from every socio-economic segment of society this organization is open to Quest Scholars as well as students at Washington and Lee University who are interested in working towards similar goals. This organization is open to all students, including Quest Scholars.
Other requirements for continued membership include attendance at meetings, as well as participation at sponsored events. There will be no dues or financial commitments to maintain membership in the group.
ARTICLE V - LEADERSHIP STRUCTURE
Section 1: Officers
The chapter officers will be co- president, liaisons, secretary, committee chairs (spelled out) and treasurer.
Section 2: Eligibility, Nomination, and Election of officers
Chapter officers must currently be enrolled as a full-time student at Washington and Lee. Positions will be determined by a majority vote, although the Liaison is chosen by the Quest Scholars Network. First Year students are eligible for the Liaison, Secretary Positions and all other members are eligible for President as well.
A. The election of officers shall take place once a year in January. To be eligible to serve as the Liaison, you must apply and be selected by the national Quest Scholars Organization. The Liaison can be an incoming first-year student or upper-class student based on the decision of the Quest Scholars Network. To be eligible to serve as president, president-elect, or secretary, you must be a rising sophomore, junior, or senior student. To be eligible to serve as a committee chair or treasurer, you must be a rising sophomore, junior, or senior student. Nominations will take place through an email to the Liaison in the first week of January. Individuals may nominate themselves or may be nominated by other members.
Section 3 Terms of office
The term of an elected officer shall be one academic year, unless removed due to poor leadership or non-compliance with the rules and ideals of the organization as dictated by the University and the Chapter Constitution.
Section 4 Duties of Officers
a) Serve as the chief executive of the organization and call special meetings of the Washington and Lee Quest Scholars Chapter;
b) Oversee the careful execution of the Constitutional duties;
c) Plan and oversee all events and establish Quest Scholars at Washington and Lee as a strong, viable, and active group on campus;
d) Perform any administrative power or duty not provided for in this Constitution
a) Keep a complete and accurate account of the organization funds
b) Sign requisitions for organization funds
c) Along with other committee members, prepare the annual budget request packet
d) Report to the President and Vice-President
a) Take minutes at organization meetings
b) Maintain complete and accurate records of all organization meetings and paperwork
c) Reserve rooms and other venues for Quest Scholars events
d) Coordinate letter-writing sessions to donors to thank them for their support
a) Submit media content to the Quest Scholars Program office to be posted on the Quest Scholars Network website
b) Collect media material for the use of Quest Scholars Program to be used in promotional materials
c) Distribute QuestBridge materials to Quest Scholars on campus
5) Class Liaison
a) Serve as the liaison between Quest Scholars at Washington and Lee and the Quest Scholars Program office in Palo Alto and communicate campus news to main office in a timely manner
b) Help organize intercollegiate events between Quest Scholars at Washington and Lee and Quest Scholars Chapters in other colleges through email and other forms of correspondence
c) Oversee an information session and training twice a year for the Quest Ambassador Program
d) Help with updating or acquiring Quest Scholar profiles or quotes to use in promotional materials
e) Help with delivering newsletter, T-shirts and other time-sensitive QuestBridge materials to Quest Scholars on campus
f) Oversee elections and tallying of votes
Other specialized committees may be established by the Executive Board in the future, if necessary to coordinate all the events and activities of the Quest Scholars at Washington and Lee.
Section 5 Removal Process
If a majority of the Chapter members sign a petition asking for the removal of a certain officer, complaints will be reviewed by the Executive Board, with the exception of the officer in question. The officer will have the opportunity to defend their case to the Executive Board. If the Board finds violation of duties, the aforementioned officer may be removed. Immediate elections shall replace the removed officer; if the President's position is revoked, the President-Elect obtains the President's role and the election will determine the new President-Elect.
ARTICLE VI - Parliamentary Authority
For general events or meetings, one-third of the members must be present to vote on decisions. Decisions about events and programs will be effected with a majority vote by members of the Quest Scholars Chapter.
ARTICLE VII - DISSOLUTION OF ORGANIZATION
Should this organization cease to exist, all assets shall be bequeathed to the Washington and Lee University Executive Committee.
ARTICLE VIII - PROCEDURE TO AMEND CONSTITUTION
Any proposal to amend the Constitution must be announced at a meeting. All amendments can only be approved once the requirements for an official meeting have been met. Two-thirds of voting members must agree on amendment before such an amendment may be effected in the Constitution.