MSA Multicultural Students Association

The mission of the Multicultural Student Association (MSA) is to assist members of the Washington and Lee student body in developing an appreciation for and interaction with students of different social, ethnic, and racial backgrounds. MSA promotes and encourages diversity through social, recreational, and educational programming designed to bridge the gap between diverse groups on campus. We strive to support the recruitment and retention of qualified students and to provide opportunities to foster their success and happiness.

Contact: Kristin Sharman '17

Constitution

We, the members of the Multicultural Student Association of Washington and Lee University, in order to strive to redefine multiculturalism to all-inclusive and promote ethnic cultural awareness among all students, support the recruitment and retention of academically-qualified candidates, provide a social support group for multicultural students in fostering their success and happiness, assist in efforts by the administration to improve the status of multicultural student life, encourage interracial cooperation, and to create a monolithic and unwavering voice against racism and discrimination in whatever form it may appear on this campus, do hereby ordain, and establish this constitution for the Multicultural Student Association of Washington and Lee University.

MISSION STATEMENT

The mission of the Multicultural Student Association (MSA) is to assist members of the Washington and Lee student body in developing an appreciation for and interaction with students of different social, ethnic, and racial backgrounds. MSA promotes and encourages diversity through social, recreational, and educational programming designed to bridge the gap between diverse groups on campus. We strive to support the recruitment and retention of qualified students and to provide opportunities to foster their success and happiness.

ARTICLE I

I. 1. Any full-time member of the student body of Washington and Lee University, having attended a minimum of one general body meetings or members' only events and one gathering of their choice per academic semester, shall be considered a member in good standing.

I. 2. Any member in good standing shall be eligible to cast a vote in any election of officers and on any question considered at a formal assembly of the Association.

I. 3. Any member in good standing shall have the power to debate any topic discussed in a formal meeting of the Association and shall have the power to request that that question be brought to a vote.

I. 4. Any member in good standing shall have the power to call an informal meeting of the Association to discuss any topic that concerns the club as a whole or the state of multicultural life on the Washington and Lee University campus.

I. 5. Any member in good standing shall be entitled to participate in all meetings and functions of the Association.
I. 6. The membership of the Association shall be required to approve any person chosen to represent this group in any capacity; shall approve the resignations of officers; shall be acquired to initiate and conclude the impeachment process; shall be required to approve major disbursements of funds belonging to the Association; and shall express its approval at a formal meeting of the Association with at least a majority of those present casting an affirmative vote.

ARTICLE II

II. 1a The officers of the Multicultural Student Association shall include the President, the Vice President, the Treasurer, the Chairs (4) of Social and Community Affairs, the Secretary, the Historian, and Freshman Liaison in order of succession.
II. 1b The officers shall, ex officio, serve as members of the Executive Committee.

The President

II. 2a The President shall be the chief executive among the officers of the Association, and shall be responsible for the coordination of officers and committees to implement the goals and programs of the organization.
II. 2b The President shall have the power to call a formal meeting of the Association in accordance with the specifications prescribed in this Constitution and the Bylaws, and shall preside as chairperson at those meetings.
II. 2c The President shall serve as the official spokesperson of the Multicultural Student Association, and shall be responsible for accurately assessing the sentiments and aspirations of the group as a whole.
II. 2d The President shall submit proposals for programs to be implemented during the academic year to the membership no later than the second formal meeting of the school year. The proposals shall be voted on, and amended as necessary, by the third formal meeting of the school year to establish firmly the goals of the Association for that year. Goals, having been approved by the membership, shall only be repealed by a vote of the membership requested by the President.
II. 2e The President shall have the power to appoint members of committees (done in cooperation with the MSA elected chair).
II. 2f The power to remove members of committees shall be vested in the President.
II. 2g The President shall attend all meetings of the Multicultural Student Advisory Board and report regularly to members information concerning other multicultural organizations.
II. 2h The President, in conjunction with the Treasurer, will prepare budget statement for the Executive Committee and secure funds for yearly activities.
II. 2i The President shall be responsible for Alumni weekend events.

The Vice President

II. 3a The Vice President, in the absence of the President, shall serve as Acting Chairperson at formal meetings of the Multicultural Student Association.
II. 3b The Vice President shall serve, ex officio, as the chairperson of the Programming.
II 3c The Vice President is directly responsible for the programming of the cultural heritage months and shall work in conjunction with the President, Treasurer, and Community Service Social Chair to coordinate events.
II 3d The Vice President shall attend campus meetings in the absence of the President.

The Treasurer

II. 4a The Treasurer shall account for all disbursements of the funds of the Multicultural Student Association, and shall report all disbursements to the President. Reimbursement shall be arranged no later than one week after date of the event, unless extenuating circumstances prevent the reimbursement request.
II. 4b The Treasurer shall obtain estimates of all projected disbursements, and shall report those estimates to the President.
II. 4c The Treasurer shall assist the President in preparing and presenting budget reports to the Executive Committee and the Office of Multicultural Affairs in a manner that satisfies the requirements established by school policy for student organizations.
II. 4d The Treasurer shall serve, ex officio, as the chairperson of the Finance Committee.
II. 4e The Treasurer, as chairperson of the Finance Committee, shall direct all fundraising efforts.
II. 4f The Treasurer shall not be in possession of monies belonging to the organization for more than one week before a deposit shall be made.
II. 4g The Treasurer shall distribute receipts within 48 hours of receiving said funds. A report of these transactions shall be regularly updated and a copy given to the secretary and President.

Chairs of Social Affairs

II. 5a The Chairs of Social Affairs, of which there are four, shall be responsible for the overall planning, coordination, and implementation of all Association social functions, including those directly related to cultural programming efforts. The Director(s) shall also work in cooperation with the Secretary and Public Relations Committee in the publicity of all social functions.
II. 5b The Chairs of Social Affairs shall serve, ex officio, as the chairs of the Social Committee. They are the Internal Social Chair, the External Social Chair, the Community Service Chair and Publicity Chair.

Internal Social Chair

II. 5c The Internal Social Chair shall be responsible for all activities relating to the growth of Multicultural Student Members in good standing. The Internal Social Chair must coordinate at least two members' only events per semester. The President and Treasurer must approve major expenses.
II. 5d The Internal Social Chair shall be responsible for coordinating the Big Brother/ Sister program for all interested members and implementation of semester study sessions/breaks as agreed upon by total membership.
External Social Chair
II. 5f The External Social Chair shall be responsible for all activities relating to the social inclusion of Multicultural Students in the Washington and Lee University community. The External Social Chair must coordinate the Homecoming Black and White Ball, Cabaret, and the Fancy Dress Dinner.
II. 5g The External Social Chair shall be responsible for coordinating at least one social event per academic year in cooperation or co-sponsorship with the Greek Community.
II. 5h The External Social Chair shall be responsible for ensuring that communication with the minority organizations of Virginia Military Institute, Southern Seminary, Hollins College, Mary Baldwin College, James Madison University, Hampden Sydney College, Virginia Tech, UVA, Sweet Briar College, and Randolph Macon Women's College are maintained throughout the year, and shall encourage activities with these organizations.

Community Service Chair

II. 5i The Community Service Chair shall be responsible for coordinating at least two community service project per semester for the organization, including Nabors Service Days in the Fall. The Community Service Chair shall remain in contact with the Nabors Service League and other local non-profit organizations for community service opportunities and regularly communicate details to the organization.
II. 5j The Community Service Chair shall serve as the liaison for the Multicultural Student Association for the Martin Luther King Jr. Celebration Planning Committee and shall keep members apprised of all events.
II. 5k The Community Service Chair shall work in conjunction with the Vice President to coordinate social events that pertain to cultural awareness/heritage celebrations.

Publicity Chair

II. 5l The Publicity Chair shall be responsible for the maintenance of social media accounts (i.e. Twitter, Facebook, etc.).
II. 5m The Publicity Chair shall work with Social Chairs to appropriately promote events sponsored by the Association. This will include, but is not limited to, poster design, creation, and printing, emails to the general body, and banner creation. All expenses in publicity must be approved by the treasurer.
II. 5n The Publicity Chair shall be responsibility for the making of monthly cultural awareness posters and posting them in appropriate locations on campus.

The Secretary

II. 6a The Secretary shall prepare and distribute the minutes of all formal meetings of the Multicultural Student Association.
II. 6b The Secretary shall notify the membership of any major topics to be voted upon at a formal meeting of the Association at least three days prior to formal meeting. These major topics shall include amendments to the Constitution and Bylaws, impeachment of officers, nomination and election of officers, and disbursements over $500 dollars.
II. 6c The Secretary shall be responsible for announcing meetings of the Association, and encouraging attendance at all Association functions.
II. 6d The Secretary shall serve, ex officio, as the chairperson of the Public Relations Committee and shall coordinate all publicity efforts.
II. 6e The Secretary shall preside over all electoral procedures.

The Historian

II. 7a The Historian shall be responsible for maintaining all archives and records for the organization and taking and organizing photos at all organization events.
II. 7b The Historian shall work in conjunction with the Secretary on Public Relations efforts.
II. 7c The Historian shall be responsible for regular maintenance of the Multicultural Student Association website and shall produce a scrapbook at the end of the year detailing Multicultural Student Association activities and events.

Freshman Liaison

II. 8a The Freshman Liaison shall be nominated in the second month of each school year by the Executive Board and approved by the General Body.
II. 8b The Freshman Liaison shall act as the eyes and ears of the freshman class and provide information regarding time conflicts for events.
II. 8c The Freshman Liaison is responsible for inventive promotion of membership to the freshman class.

General Expectations of Officers/Resignation or Impeachment of Officers

II. 9a All officers are expected to attend every general body and executive officer meeting unless absence has been arranged and approved by the President and Vice President at least three days in prior. Meetings shall be held monthly on the agreed upon date and time.
II. 9b All officers are expected to attend major events sponsored by the Multicultural Student Association unless there is a conflict of schedule previously discussed with the President, excluding cases of emergency
II. 9c An officer may be asked to resign if he or she misses more than two executive body meetings and two general body meetings without notifying the President three days prior to the absence, except in case of emergency. The general body of members of the Multicultural Student Association must approve all resignations. At that time, the President explains the situation.
II. 9d The membership of the Multicultural Student Association shall have the power to impeach any of its officers if that officer has abused power, sufficiently violated or neglected a constitutional policy, been convicted of a felony in a court of law, been convicted of a major violation of the policies for student conduct at this university, or has acted in a manner that publicly compromises and/or embarrasses the Multicultural Student Association.
II. 9e Impeachment shall require a preponderance of the evidence at a meeting chaired and arranged by the Parliamentarian, or a member unanimously elected by the membership (excluding the officers), and that person shall be addressed as the Judicial Chairperson. Impeachment shall require a two-thirds vote of the quorum present to convict, and shall require a roll call vote.

i. In order to impeach an officer, an active member of the organization must bring a complaint to the highest-ranking officer not in question. In order of ranking, it is the President, Vice- President, the Treasurer, the Chairs (4) of Social and Community Affairs, the Secretary, the Historian, and Freshman Liaison.
ii. Officers and the faculty advisor will then meet with those involved in the complaint for the purpose of resolving the issue. Officer in question must be allowed to present his/her case.
iii. If deemed necessary, the case (which includes the officer in question's testimony) will be presented to the members for the option of a probation period. The probation period must include specified steps toward reinstatement decided upon by remaining officers.
iv. The probation plan must be presented to and approved by a 2/3 vote of active members present. Prior to the vote, an open discussion among members should be held. A vote should be held to decide whether or not parties in question should or should not be present during this discussion.
iv. Reinstatement is contingent upon completion of the specified steps. If, at the end of the probation period, the specified steps have been fulfilled, the officer may return to office. If the steps have not been fulfilled, he/she is automatically impeached.

II. 9f In the event of incapacity, resignation, or impeachment of any officer of the Multicultural Student Association, the President shall have the sole authority to fill vacated positions that occur during the academic year and may fill it by appointment or may seek nomination and subsequently call a special election. Vacancies that occur during the summer will be filled by voluntary succession followed by a special election to fill the abandoned seat.
Elections

II. 10a Any member in good standing having completed one year at Washington and Lee University as a member of the Association, and receiving the approval of a majority of the whole membership in a general election which subscribes to the requirements set forth in this Constitution and the Bylaws, is eligible to serve as an officer of the Multicultural Student Association.
II. 10b Nominations for officers shall be accepted at the time and date declared by the President. The President may elect to take nominations at the formal meeting or through email. The Secretary must approve of all election procedures. Elections for officers of the Multicultural Student Association should take place no later than April 15. 

i. Each person must be nominated for an office at least once to be eligible for placement on the ballot. If nominations are accepted by email, all nominations must be received within three days of the initial call for nominations. If nominations are accepted at a meeting, nominations will only be accepted during that particular meeting.
ii. All of the nominees for each office will be notified of their nomination by the current president. Each nominee must decline or accept their nomination within 24 hours of notification. Each person can only accept ONE nomination.
iii. The Secretary will notify all members of good standing of officer candidates on ballot at least three days before the general election.
iv. If there is only one candidate per officer position, an election must still take place to legitimize their officer position.
v. In every election, there is an option for members in good standing to write in a candidate. A write-in candidate must receive a majority of the votes (half plus one of all eligible votes) to win the officer position.
vi. The Secretary must ensure that only members in good standing are present at the election meeting and that there is a quorum (half plus one of eligible members). The advisor must be present.
vii. By midnight on the day of the election, the current president will notify all members of good standing of the election results.

II. 10c Special Elections shall be those elections that are needed to fill vacancies that might occur during the course of the year through incapacity, resignation, or impeachment. Nominations for such elections shall be accepted at the first formal meeting of the month following that vacancy. No less than one week shall have elapsed before the special elections shall be held.

ARTICLE III

III. 1a The President shall be required to assemble the membership of the Multicultural Student Association for a formal meeting once a month. In months when Washington and Lee University is not in session, meetings shall be suspended until the next available month. Additional meetings, formal and informal, shall be scheduled as necessary under conditions set forth in this Constitution and the Bylaws.
III. 1b A formal meeting shall be the only meeting at which the official business of the Multicultural Student Association can be conducted and voted upon. Impeachment proceedings shall be the only exception.
III. 1c No formal meeting shall proceed without first establishing a quorum, as described in the Bylaws.