Washington and Lee Mock Trial provides undergraduate students with the opportunity to develop critical thinking and public speaking skills and an understanding of the American justice system and its practices and procedures through preparing for and engaging in trial simulations in competition with teams from other colleges and universities. The organization will participate in competitions under the aegis of the American Mock Trial Association, and in other mock trial competitions as the organization's governing body deems to be in the best interest of the organization.
President: Erin Dringman, email@example.com
Vice President: Alex Wilkerson, firstname.lastname@example.org
Logistics Director: Khang Truong, email@example.com
ARTICLE I. ORGANIZATION
The name of this organization is Washington and Lee Mock Trial.
ARTICLE II. PURPOSE OF THE ORGANIZATION
Washington and Lee Mock Trial is a co-curricular organization that offers Washington and Lee undergraduate students the opportunity to prepare and engage in competitive trial simulations with universities around the nation. More importantly, though, the Washington and Lee Mock Trial team (the “Team”) seeks to develop its members’ critical thinking and public speaking skills, further their understanding of the American justice system, encourage sportsmanship, excellence, and professionalism, and foster a supportive and collaborative team atmosphere.
ARTICLE III. FACULTY ADVISOR AND COACH
The Team shall have a faculty advisor who also serves as the program's coach (the "Faculty Coach"). The Faculty Coach shall serve the team as a mentor, case advisor, and competitive coach for the organization. The Faculty Coach should attend Executive Board meetings, team practices, and competitions. The Faculty Coach will not vote on matters delegated to its members. The Faculty Coach shall be nominated by the Executive Board and confirmed by a majority vote of the members.
The Faculty Coach may secure additional coaches for the program as the Faculty Coach deems appropriate.
ARTICLE IV. MEMBERSHIP
Section A. Members. Any person deemed eligible by the American Mock Trial Association (AMTA) may apply to become a member, but only persons selected by the Executive Board and Faculty Coach will become members of organization. Students will be selected to participate on the Team through either a competitive tryout process or with permission of the Team’s Faculty Coach.
Section B. Member Misconduct. Washington and Lee Mock Trial upholds all its members to the highest standards of conduct. In the event that a member engages in conduct that is detrimental to the organization or its prospects for competitive success, such member may be subject to disciplinary action, including removal. This process is formally initiated by the Faculty Coach on the Faculty Coach's own motion, or upon recommendation of a majority of the Executive Board and approved by the Faculty
Coach. The accused has the right to present their case to the Executive Board and the Faculty Coach. The Faculty Coach will then determine the punishment. The Faculty Coach’s decision is final. All disciplinary proceedings will be confidential.
ARTICLE V. OFFICERS
Section A. Officers. The organization shall have five elected officers: President, Secretary, Logistics Director, Publicity Director, and Social Director. In addition, the Team will have two to four Team Captains appointed by the Faculty Coach.
Section B. The President.
1. Election and Term. The President shall be a member of the organization. The President shall be elected by majority vote of the members at the annual end-of-season meeting. The President shall serve a one year term, but a person may serve multiple or successive terms in that office. The President is a member of the Executive Board.
2. Duties. The President shall:
a. preside at all meetings of the organization membership and the Executive Board;
b. coordinate the work of other officers;
c. with the Faculty Coach, serve as representative of the organization in its dealing with the Washington and Lee University community;
d. with the Faculty Coach and Logistics Director, develop an appropriate annual competition schedule for the organization;
e. with the Faculty Coach, ensure that the organization and its teams are in compliance with all AMTA rules and policies;
f. with the Faculty Coach and Publicity Director, oversee membership recruitment;
g. With the Faculty Coach and Executive Board, oversee team tryouts;
i. perform such other tasks as are necessary for the operation and advancement of the organization.
Section C. The Secretary.
1. Election and Term: The Secretary shall be a member of the organization. The Secretary shall be elected by majority vote of the members at the annual end-of-season meeting. The Secretary shall serve a one year term, but a person may be elected to multiple or successive terms in that office. The Secretary is a member of the Executive Board.
2. Duties: The Secretary shall:
a. serve as a liaison between the Executive Board, Team Captains, and general members;
b. keep descriptive notes of Executive Board meetings and distribute minutes deemed relevant by the Executive Board to all team members and the Faculty Coach;
c. work with Team Captains to produce effective weekly practice schedules, as well as work with the Executive Board to schedule Executive Board and team meetings;
d. ensure that practice and competition space is secured for all internal events;
e. analyze the qualitative and quantitative data of ballots for each member of the Team, and present this data to the Faculty Coach, President, and Team Captains.
Section D. The Logistics Director.
1. Election and Term: The Logistics Director shall be a member of the organization. The Logistics Director shall be elected by majority vote of the members at the annual end-of-season meeting. The Logistics Director shall serve a one year term, but a person may be elected to multiple or successive terms in that office. The Logistics Director s a member of the Executive Board.
2. Duties: The Logistics Director shall:
a. serve as treasurer for the organization, maintaining the organization's budget, taking all steps necessary to secure funding for the organization from the Executive Committee of the Student Body, and ensuring that all reporting requirements imposed by the Executive Committee of the Student Body are satisfied;
b. obtain and assist the Faculty Coach with approving and processing member requests for reimbursement for approved Mock Trial expenses;
c. with the Faculty Coach, ensure that team registration for all competitions is completed in a timely fashion;
d. with the Faculty coach and President, develop an appropriate annual competition schedule for the organization;
e. with the Faculty Coach and President, serve as a representative and touchpoint of Washington and Lee Mock Trial for AMTA and invitational tournament directors;
f. with the Faculty Coach and President, plan all logistics of tournament travel and external scrimmages with other programs, including but not limited to arranging food, hotels, transportation, and case materials.
Section E. The Publicity Director.
1. Election and Term. The Publicity Director shall be a member of the organization. The Publicity Director shall be elected by majority vote of the members at the annual end-of season meeting. The Publicity Director shall serve a one year term, but a person may be elected to multiple or successive terms in that office. The Publicity Director is not a member of the Executive Board.
2. Duties: The Publicity Director shall:
a. boost new interest in Team try-outs on Washington and Lee’s campus through an publicity campaign at the beginning of the year;
b. market the Team during the Washington and Lee activities’ fair;
c. photograph the Teams in both practice and tournament settings;
d. connect with the public through Washington and Lee Mock Trial’s social media platforms, including Instagram, Facebook, and Twitter;
e. oversee and maintain the Team’s website;
f. promptly Inform University public relations officials of the organization's successes;
g. draft press releases and copy regarding the organization's events and successes; and
h. designs and coordinates the ordering of team apparel;
i. organize Team fundraising events.
Section F. The Social Director.
1. Election and Term. The Social Director shall be a member of the organization. The Social Director shall be elected by majority vote of the members at the annual end-of season meeting. The Social Director shall serve a one year term, but a person may be elected to multiple or successive terms in that office. The Social Director is not a member of the Executive Board.
2 Duties: The Social Director shall:
a. plan inclusive and accessible social events to promote team bonding and the welcoming of new members;
b. direct a “Big/Little” program to connect new members with compatible veteran mentors;
c. work with the Executive Board and Faculty Coach to plan and organize the following major team events;
d. create and distribute mixtapes for each tournament.
Section G. The Team Captain.
1. Selection and Term. The Team Captains shall be members of the organization. The Table Anchors shall be appointed by the Faculty Coach whenever staffing changes occur.
2. Duties: The Team Captains shall:
a. serve as leaders of their side of the case by guiding theory development, assigning attorneys to witnesses, building cross-council and cross-witness communication, and mentoring new members;
b. communicate weekly with the Secretary to arrange effective practice schedules;
c. work with the Faculty Coach, President, and the Secretary’s ballot reports to determine appropriate team staffing;
d. provide post-tournament feedback to members of their side of the case, utilizing the Secretary’s ballot reports and in-trial observations to improve performance.
Section E. Election of Officers.
1. Voting Regulator. The outgoing president will serve as Voting Regulator, and will run the election. Their duties include recording nominations, coordinating voting, and counting votes on their honor.
2. Nominations. A member may nominate any member, including him or herself, to be an Officer. Nominations may be made via email prior to the opening of the meeting, or on the floor of the annual end-of-season meeting, and require a second.
3. Election. Voting shall take place at the annual end-of-season meeting by secret ballot. A simple majority vote of all members voting is required to elect an officer. If there are more than two candidates running and no candidate receives a majority of the votes, the candidate receiving the least amount of votes shall be eliminated and there shall be a runoff vote between the remaining candidates. This process shall be repeated until a candidate receives a majority of the votes.
4. Electronic Voting. Members who cannot attend the annual end-of-season meeting may vote via email directed to the Voting Regulator.
5. Order of elections. The nominating processes and elections for officer positions will run consecutively, in the following order: President, Secretary, Logistics Director, Publicity Director, Social Director. No member may hold two elected positions. If a member runs in and loses any election, the member may still run for other positions not yet filled.
Section F. Removal of Officers. Any officer of the organization may be removed from office through the following process:
1. A written request by at least three voting members of the organization shall be submitted to either the President or the Faculty Coach.
2. A special meeting to consider the matter will be scheduled in accordance with this constitution.
3. Written notification shall be sent to the officer in question asking that officer to be present at the special meeting and be prepared to respond to the removal request.
4. If two-thirds of the members present vote to remove the officer, the officer shall be removed from office, but shall remain a member of the team unless other disciplinary action is taken in accordance with this constitution.
5. In the event of the removal of an officer, the remaining officers shall appoint an interim replacement until an election may be held to fill the vacancy.
ARTICLE VI. REGULAR MEETINGS.
All elected officers and the Captains shall meet before the first practice of the month. The Executive Board shall meet prior to the first practice of each week. Additionally, the Executive Board may meet whenever they deem necessary.
ARTICLE VII. COMPETITION TEAMS
Section A. Number of Teams. Upon completion of try-outs, the Executive Board and the Faculty Coach shall determine the number of teams to be fielded by the organization. Should reduction of the number of teams mid-year be in the best interests of the organization, after consultation with the Executive Board, the Faculty Coach may elect to reduce the number of teams fielded by the organization.
Section B. Team Captains. All members, including officers, are eligible to be Team Captains.
Section C. Team Staffing. The assignment of members to a competitive team is at the sole discretion of the Faculty Coach. In making such assignments, however, the Faculty Coach may consult with the Team Captains and, as appropriate, individual organization members. In choosing to become a part of the organization, members acknowledge that their team assignments may change at any time.
ARTICLE VIII. MEMBERSHIP MEETINGS.
Section A. Annual Meeting. The organization shall have an annual end-of-season meeting following the final tournament of its competitive season but no later than the last day of undergraduate classes of the academic year. Notice of the Annual Meeting shall be given electronically to all members at least 7 days in advance of the meeting.
Section B. Special Meetings. A special meeting may be called at any time by any Officer, the Executive Board, Team Captains, the Faculty Coach or at request of any three members. Notice of any Special Meeting shall be given electronically to all members at least 7 days in advance of the meeting.
Section C. Quorum. A quorum shall consist of the members present at a properly noticed meeting.
ARTICLE IX. AMENDMENTS TO CONSTITUTION
This constitution may be amended at any meeting of the organization by a two thirds vote of the members present and voting, provided that notice of the meeting and of the proposed amendment was given at least 7 days prior to the meeting. Notice of the proposed amendment must be circulated electronically 7 days prior to the meeting.