Mock Trial

Washington and Lee Mock Trial provides undergraduate students with the opportunity to develop critical thinking and public speaking skills and an understanding of the American justice system and its practices and procedures through preparing for and engaging in trial simulations in competition with teams from other colleges and universities. The organization will participate in competitions under the aegis of the American Mock Trial Association, and in other mock trial competitions as the organization's governing body deems to be in the best interest of the organization.

Contact: Avery Field '17

Constitution

ARTICLE I. ORGANIZATION

The name of this organization is Washington and Lee Mock Trial.

ARTICLE II. PURPOSE OF THE ORGANIZATION

Washington and Lee Mock trial is a co-curricular organization. The purpose of the organization is to provide Washington and Lee undergraduate students with the opportunity to develop critical thinking and public speaking skills and an understanding of the American justice system and its practices and procedures through preparing for and engaging in trial simulations in competition with teams from other colleges and universities. The organization will participate in competitions under the aegis of the American Mock Trial Association, and in other mock trial competitions as the organization's governing body deems to be in the best interest of the organization.

ARTICLE III. FACULTY ADVISOR AND COACH

Washington and Lee Mock Trial shall have a faculty advisor who also serves as the program's coach (the "Faculty Coach"). The Faculty Coach shall serve as a resource person and provide advisory support for the officers and members of the organization and shall be the competitive coach for the organization as a whole. The Faculty Coach should attend Executive Board and membership meetings; however, the Faculty Coach may not vote on any matters delegated to the members. The Faculty Coach shall be nominated by the Executive Board and confirmed by a majority vote of the members.

ARTICLE IV. MEMBERSHIP

Section A. Members. Any undergraduate student enrolled at Washington and Lee University may apply to become a member, but only persons selected to participate on a Washington and Lee Mock Trial competitive team will be members of organization. Students will be selected to participate on a Washington and Lee Mock Trial team through a competitive tryout process or with permission of Washington and Lee Mock Trial's Faculty Coach ("the Faculty Coach").

Section B. Member Misconduct. In the event that a member engages in conduct that is detrimental to the organization or its prospects for competitive success, such member may be subject to disciplinary action, including removal, by the Faculty Coach on the Faculty Coach's own motion, or upon recommendation of a majority of the Executive Board approved by the Faculty Coach. All disciplinary proceedings will be confidential.

Executive Board, the faculty advisor may secure such additional coaches for the program as the faculty advisor deems appropriate.

ARTICLE V. OFFICERS

Section A. Officers. The organization shall have three elected officers: President, Vice President of Internal Operations and Vice President of External Operations.
Section B. The President.

1. Election and Term. The President shall be a member of the organization. The first President under this Constitution shall be selected by the Faculty Coach. Thereafter, the President shall be elected by majority vote of the members at the annual meeting. The President shall serve a one year term, but a person may serve multiple or successive terms in that office.
2. Duties. The President shall:

a. preside at all meetings of the organization membership and the Executive Board;
b. coordinate the work of the officers and any committees;
c. with the Faculty Coach, serve as representative of the organization in its dealing with the Washington and Lee University community, AMTA, and invitational tournament directors;
d. with the Faculty coach, and in consultation with and approval by the Executive Board, develop an appropriate annual competition schedule for the organization, and communicate with members regarding that schedule;
e. with the Faculty Coach, ensure that the organization and its teams are in compliance with all AMTA rules and policies;
f. with the Faculty Coach, ensure that team registration for all competitions is completed in a timely fashion;
g. with the Faculty Coach, oversee membership recruitment and team tryouts;
i. perform such other tasks as are necessary for the operation and advancement of the organization.

Section C. The Vice President for Internal Operations.

1. Election and Term: The Vice President for Internal Operations shall be a member of the organization. The first Vice President for Internal Operations under this Constitution shall be selected by the Faculty Coach. Thereafter, the Vice President for Internal Operations shall be elected by majority vote of the members at the annual meeting. The Vice President for Internal Operations shall serve a one year term, but a person may be elected to multiple or successive terms in that office.
2. Duties: The Vice President for Internal Operations shall:

a. serve as treasurer for the organization, maintaining the organization's budget, taking all steps necessary to secure funding for the organization from the Executive Committee of the Student Body, and ensuring that all reporting requirements imposed by the Executive Committee of the Student Body are satisfied;
b. obtain and assist the Faculty Coach with approving and processing member requests for reimbursement for mock trial expenses;
c. ensure that practice and competition space is secured for all internal events including recruitment events, practices, intrasquad scrimmages and scrimmages with other programs;
d. for scrimmages and other events that take place at Washington and Lee University, secure and coordinate judges and meals as necessary;
f. in the event of the President's absence or inability to serve, perform jointly with the Vice President for External Operations all duties of the President;
g. as directed by the Faculty Coach or President, perform or assist with such other tasks as may be necessary for the effective operation of the organization.

Section D. The Vice President for External Operations.

1. Election and Term. The Vice President for External Operations shall be a member of the organization. The first Vice President for External Operations under this Constitution shall be selected by the Faculty Coach. Thereafter, the Vice President for External Operations shall be elected by majority vote of the members at the annual meeting. The Vice President for External Operations shall serve a one year term, commencing with the annual meeting at which he or she is elected. A person may be elected to multiple or successive terms in that office.
2. Duties: The Vice President for External Operations shall:

a. develop for the Executive Board and Faculty Coach approval proposals regarding lodging, meals and travel for all tournaments and scrimmages taking place outside of Washington and Lee University;
b. with the Faculty Coach, secure reservations for lodging, meals and travel for all tournaments and scrimmages taking place outside of Washington and Lee University;
c. coordinate travel arrangements for team travel to and from all tournaments and scrimmages taking place outside of Washington and Lee University
d. ensure that the Faculty Coach, Executive Board, team captains and drivers have all necessity information regarding travel to and attendance at tournaments and scrimmages taking place outside of Washington and Lee University;
f. in the event of the President's absence or inability to serve, perform jointly with the Vice President for Internal Operations all duties of the President; and
g. as directed by the Faculty Coach or President, perform or assist with such other tasks as may be necessary for the effective operation of the organization.

Section E. Election of Officers.

1. Nominations. A member may nominate any member, including him or herself, to be an Officer. Nominations may be made via email, or on the floor of the annual meeting.
2. Election. Voting shall take place at the Annual Meeting by secret ballot.  A simple majority vote of all members voting is required to elect an officer. If there are more than two candidates running and no candidate receives a majority of the votes, the candidate receiving the least amount of votes shall be eliminated and there shall be a run-off vote between the remaining candidates. This process shall be repeated until a candidate receives a majority of the votes.
3. Electronic Voting. Members who cannot attend the Annual Meeting may vote via email directed to the member appointed to serve as Secretary for that meeting.
4. Order of elections. The nominating processes and elections for officer positions will run consecutively, starting with the Presidential election, followed by the election for Vice President for Internal Operations, and ending with the election for Vice President of Internal Operations. If a member runs in and loses any election, the member may still run for other positions not yet filled.

Section F. Removal of Officers. Any officer of the organization may be removed from office through the following process:

1. A written request by at least three voting members of the organization shall be submitted to either the President, a Vice President, or the Faculty Coach.
2. A special meeting to consider the matter will be scheduled in accordance with this constitution.
3. Written notification shall be sent to the officer in question asking that officer to be present at the special meeting and be prepared to respond to the removal request.
4. If two thirds of the members present vote to remove the officer, the officer shall be removed from office, but shall remain a member of the team unless other disciplinary action is taken in accordance with this constitution.
5. In the event of the removal of an officer, the remaining officers shall appoint an interim replacement until an election may be held to fill the vacancy.

ARTICLE VI. EXECUTIVE BOARD.

The Executive Board shall consist of the President, Vice President for Internal Operations, the Vice President for External Operations and, during the academic year only, the captains of each team.

ARTICLE VII. PUBLIC RELATIONS.

Section A. Public Relations Director. In recognition that recruitment, funding and program stature require that the organization be a visible member of the Washington and Lee Community, the Executive Board shall appoint a member to serve as Public Relations Director.
Section B. Duties. The Public Relations Director shall, as directed by the Executive Board:

1. assist with recruitment of new members;
2. develop and maintain the organization's web and social media presence, including, for example, its web and Facebook pages;
3. promptly Inform University public relations officials of the organization's successes;
4. draft press releases and copy regarding the organization's events and successes; and
5. serve as the organization's historian, including maintaining a current photo archive for use in organization publications.

ARTICLE VIII. COMPETITION TEAMS

Section A. Number of Teams. After consultation with the Executive Board, upon completion of tryouts the Faculty Coach shall determine the number of teams to be fielded by the organization. Should reduction of the number of teams mid-year be in the best interests of the organization, after consultation with the Executive Board the Faculty Coach may elect to reduce the number of teams fielded by the organization.
Section B. Team Captains. All members, including officers, are eligible to be team captains. For each competition team, the Faculty Coach may select one or two captains. In selecting team captains, the Faculty Coach will consult with the Executive Board. Team captains will be selected in September of each year after tryouts are completed, and shall serve until the completion of the final tournament of the year unless removed by the Faculty Coach prior to that time.
Section C. Team Staffing. In recognition of the complexity and challenges associated with team staffing at all stages of competition, the assignment of members to a competitive team is at the sole discretion of the Faculty Coach. In making such assignments, however, the Faculty Coach shall consult with the Executive Board and, as appropriate, individual organization members. In choosing to become a part of the organization, members acknowledge that their team assignments may change at any time should the Faculty Coach determine that the change is in the best interests of the member, the team or the organization.

ARTICLE IX. MEMBERSHIP MEETINGS.

Section A. Annual Meeting. The organization shall have an Annual Membership Meeting following the final tournament of its competitive season but no later than the last day of undergraduate classes of the academic year. Notice of the Annual Meeting shall be given electronically to all members at least 7 days in advance of the meeting.
Section B. Special Meetings. A special meeting may be called at any time by any Officer, the Executive Board, the Faculty Coach or at request of any three members. Notice of any Special Meeting shall be given electronically to all members at least 7 days in advance of the meeting.
Section C. Quorum. A quorum shall consist of the members present at a properly noticed meeting.
Section D. Meeting Secretary. Prior to scheduling any meeting of the membership, the President or, in the President's absence, any Officer, shall appoint a member to serve as secretary for the purpose of recording minutes of the meeting and collecting and counting the votes for any matter submitted for membership vote.

ARTICLE X. AMENDMENTS TO CONSTITUTION

This constitution may be amended at any meeting of the organization by a two thirds vote of the members present and voting, provided that notice of the meeting and of the proposed amendment was given at least 7 days prior to the meeting. Notice of the proposed amendment may be circulated electronically.