Contact Committee

Contact Committee's mission is to enhance the education received by all students at Washington and Lee University by providing opportunities for students to interact with the most prolific persons of contemporary times. Contact Committee will seek to bring a minimum of three high-profile guest speakers to Washington and Lee University over the course of each academic year.

Contact: Skyler Zunk '19

Constitution

I. The Mission of Contact Committee

A. Contact Committee's mission is to enhance the education received by all students at Washington and Lee University by providing opportunities for students to interact with the most prolific persons of contemporary times.
B. Contact Committee (hereafter "Contact" or "the committee") will seek to bring a minimum of three high-profile guest speakers to Washington and Lee University (hereafter "W&L," "the university" or "campus") over the course of each academic year. Ideally, the committee will host four or more such events in a given year. Additionally, Contact will use its available resources to assist other campus organizations to host events consistent with the committee's mission.

II. Membership requirements for Contact Committee

A. The Chair (See section III, paragraph A for a description of the Chair's role) will lead a recruiting process at the beginning of each academic year to attract new Committee Members (hereafter "members"; see section III, paragraph F for a description of Committee Members). New members may be selected based on their responses to a written application, formal interview with committee members, or both. The Chair will assemble a team of members to assist with carrying out the recruitment process by advertising the organization to potential members, providing written applications or other materials, and conducting interviews.
B. Selected students must be active students at Washington and Lee University. The committee will first seek to find members who will actively contribute to the organization.

1. In years when committee membership is severely skewed towards a particular student demographic, the committee may target the underrepresented demographic of student in its recruitment efforts to ensure a balance of student representation on the committee. For example, if an existing committee is 90% male, the Chair may decide to especially recruit new female members at his or her discretion. These efforts should be to increase the number of applications from the targeted demographic. During the application review process, including analysis of written applications and conducting interviews, preference must not be given to members of targeted demographics over those applicants who are not included in the targeted demographics.
2. No member may compel non-members to apply for membership for any reason. Neither the Chair nor any other committee members may discriminate against applicants on a basis of sex, gender, race, ethnicity, creed, religion, physical condition or age.

III. Members of Contact Committee

A. Chair

1. The Chair of Contact Committee is the student who is the primary executive of the committee. His or her responsibilities include calling the committee to meetings, directing efforts to select and invite speakers to campus, working with agents of potential speakers, and coordinating the efforts of the rest of the committee.
2. The Chair will conduct annual recruitment efforts to bring new members onto Contact Committee via an application and/or interview process of his or her design. The Chair may dismiss any member from the committee if the member's conduct, behavior, or other activities are disruptive to the committee's activities or if the member poorly represents Contact and damages its reputation.
3. The Chair will be responsible for signing contracts with guest speakers regarding the payment of speakers, coordinating the date, time, and location of the event featuring each speaker, and ensuring that every contract signed is approved by Washington and Lee University's legal counsel.

a. The Chair may not sign any contract which has not been reviewed by the university's legal office or which is in violation of this constitution, a university policy, or the governing laws of the City of Lexington, Rockbridge County, the Commonwealth of Virginia or the United States of America.
b. The Chair reserves the right to violate international law, for example by hosting a speaker who may be sought for extradition by foreign nations, provided he or she has a majority approval of the committee to do so. The Chair and committee may not host any speaker wanted by the International Criminal Court at The Hague or the United Nations for assassination, terrorism, war crimes or genocide.
c. Neither the Chair nor any other member of the committee may be held responsible for any crimes or illicit activities conducted by a speaker while that person is partaking in a Contact Committee event in which he or she was contracted to participate.

4. The Chair will be responsible for ensuring the provision of security arrangements for speakers who may be targets of protest, crime or other acts of malevolence. The Chair may cancel an event due to security concerns. The Chair must account for any risk that the appearance of a speaker would pose to anyone affiliated with Washington and Lee University.
5. The Chair will be appointed by the Executive Committee of the Student Body (hereafter "EC") on an annual basis unless the EC waives its power to select the Chair. In the event the EC waives its power to appoint a Chair for an upcoming academic year, the committee will elect a Chair by majority vote overseen by a Vice Chair or sitting Chair. The committee will elect a new Chair, subject to EC approval afterwards, in the event a Chair withdraws from the university, resigns from the position or is otherwise incapable of fulfilling his or her responsibilities.
6. The Chair may direct committee members to assist in his or her activities to fulfill the responsibilities of his or her office and to educate members about how to perform the duties of chairship.

B. Vice Chair of Logistics

1. The Vice Chair of Logistics is responsible for coordinating the planning and execution of Contact Committee's events. These responsibilities may include, but are not limited to, providing transportation and lodging for speakers, arranging university facilities for use by Contact, issuing tickets, and fulfilling logistical requirements imposed by speaker contracts, including "riders" and other peculiarities.
2. The Vice Chair of Logistics may direct committee members to assist in his or her activities to fulfill the responsibilities of his or her office and to educate members about how to perform logistical duties.
3. The Vice Chair of Logistics will be appointed by the EC on an annual basis unless the EC waives its power to do so. In the event the EC waives this power for an upcoming academic year, the committee will elect a Vice Chair by majority vote overseen by the Chair and subject to the Chair's approval. The committee will elect a new Vice Chair of Logistics, subject to EC approval afterwards, in the event he or she withdraws from the university, resigns from the position or is otherwise incapable of fulfilling his or her responsibilities.

C. Vice Chair of Finance

1. The Vice Chair of Finance is responsible for managing Contact Committee's funds. The position's responsibilities may include, but are not limited to, executing payments to speakers and service providers for Contact Committee, keeping track of its funding, providing financial data to the committee at meetings or at the request of members, and paying any legal bill or invoice presented to Contact Committee.
2. The Vice Chair of Finance will oversee any fundraising efforts the committee elects to conduct, which may include pricing tickets for events or other efforts.
3. The Vice Chair of Finance will be responsible for ensuring that any monetary assistance offered to other groups in order to co-sponsor events will not impede the committee from fulfilling its primary mission.
4. The Vice Chair of Finance may direct committee members to assist in his or her activities to fulfill the responsibilities of his or her office and to educate members about how to perform financial duties.
5. The Vice Chair of Finance will be appointed by the EC on an annual basis unless the EC waives its power to do so. In the event the EC waives this power for an upcoming academic year, the committee will elect a Vice Chair by majority vote overseen by the Chair and subject to the Chair's approval. The committee will elect a new Vice Chair of Finance, subject to EC approval afterwards, in the event he or she withdraws from the university, resigns from the position or is otherwise incapable of fulfilling his or her responsibilities.

D. Vice Chair of Publicity

1. The Vice Chair of Publicity is responsible for advertising all events sponsored and organized by Contact Committee. His or her responsibilities may include, but are not limited to, making posters to advertise events, administering Contact Committee's social media accounts and online presence, and using other methods to
2. The Vice Chair of Publicity's activities must be conducted in accordance with university policies and the terms of any contracts signed with speakers. Such restrictions may include the size of posters, language or images used to advertise a speaker, or announcement date of an upcoming event.
3. The Vice Chair of Publicity may direct committee members to assist in his or her activities to fulfill the responsibilities of his or her office and to educate members about how to perform public relations duties.
4. The Vice Chair of Publicity will be appointed by the EC on an annual basis unless the EC waives its power to do so. In the event the EC waives this power for an upcoming academic year, the committee will elect a Vice Chair by majority vote overseen by the Chair and subject to the Chair's approval. The committee will elect a new Vice Chair of Publicity, subject to EC approval afterwards, in the event he or she withdraws from the university, resigns from the position or is otherwise incapable of fulfilling his or her responsibilities.

E. Co-Chairs

1. The positions of Chair or any Vice Chair may be filled by more than one individual should the Executive Committee deem it prudent that the position's responsibilities be shared among more than one person. The number of persons appointed to any of the above-mentioned positions must not be more than three at any given time.

F. Committee Members

1. All students selected to join Contact Committee, and the committee's chairs, are Committee Members (hereafter "members"). Contact Committee will consist of no less than ten members at any given time, unless graduation or withdrawals of current members drops the committee below this minimum level. Should Contact membership not exceed ten members, the Chair will recruit new members at the earliest possible opportunity.
2. Members will meet at the direction of the Chair to select speakers and carry out other activities to fulfill the mission of Contact Committee.
3. Speakers will be selected by members of the committee by majority vote of present members in a meeting, majority vote via online communication, or by consensus. The Chair will oversee the selection process. In considering the selection of each speaker, members ought to consider the financial cost of each potential speaker, availability of each speaker, the value of the speaker's message to the Washington and Lee Community, and the dedication of committee resources required to host said speaker.
4. Members may vote by proxy in a meeting if they are absent. Members who cannot attend a meeting should notify another member in advance of their absence or tardiness if possible.
5. Members may elect to resign from the committee at any time, for any reason. This resignation will become valid as soon as the Chair has arranged for another member to take over any responsibilities held by the resigning member, and the resigning member has returned all committee documents and materials in his or her possession to the Chair.
6. Members may study abroad for any portion of time while sitting on the committee.
7. All members, including the Chair and Vice Chairs, must be active undergraduate or law students at Washington and Lee. Students who graduate or withdraw from the university may not sit on the committee. Alumni may advise the committee in an informal capacity should the committee members ask them to do so.

IV. Activities of Contact Committee

A. Contact Committee is an apolitical and non-ideological organization. Contact may invite speakers to Washington and Lee University regardless of how their popularity, name recognition, creed, political opinions or ethics are perceived by the student body or administration of Washington and Lee. The committee hopes that speakers whose lifestyles, opinions and activities that are not consistent with norms at W&L will enlighten students with new ideas, thoughts, and information. Contact does not aim to exclusively bring controversial or unusual persons to campus, but rather to invite a wide variety of speakers whose messages will serve to benefit and enhance the liberal arts education offered at Washington and Lee.
B. The Committee will attempt to plan, organize and offer events to the university at no additional cost to anyone wishing to attend said events. The committee reserves the right to distribute tickets for its events through any methods deemed appropriate by the committee. Contact may, upon agreement by a majority of the committee, sell tickets in order to keep the committee financially solvent and/or defray the costs of hosting a speaker.
C. Contact Committee may co-sponsor events coordinated by other organizations at Washington and Lee University with monetary contributions, personnel support, or other resources at its disposal. Recipients of aid from Contact may include, but are not limited to, extracurricular organizations, academic departments, and charities connected to Washington and Lee. Contact should not co-sponsor other events to such an extent that doing so would cause Contact to fail in fulfilling its primary mission of bringing three high-profile speakers to campus each year. Contact Committee may also seek out co-sponsors for its own events.