General Account Information
- Accounts are 12 digit numbers composed of:
- Current listings of objects and unit balances are on the BO web page
- Account numbers can also be found on MyAccounts where you have view access.
- Notes on transfers between accounts:
- Object 7998 can be used for transfers between departments (use 7998 for both depts.)
- You can also transfer with the same object, such as 7819 to increase and decrease office supplies expense between departments.
- You can also transfer to 7990, cost recovery, when a reimbursement or funding is transferred.
- In general, we do not make transfers with revenue objects, (5xxx objects) however 5990 can be used for miscellaneous revenue, especially for student accounts.
Source Codes/ Reference Numbers (Ref#) descriptions
||Actual Opening Balance, the amount carried forward from the prior year
||Actual Encumbrance, the amount carried forward from the prior year
||University card charges (old AT&T card system)
||Credit Cards expenses
||Dining Services Billing
||Invoices or bills generated by the Business Office
||Account transfers or Journal Entries
||Physical Plant work order charges
||Purchase Journal, vendor voucher# will also be referenced
||Raiser's Edge, contributions or donor gifts