Car Rental and Golf Cart
W&L has an agreement with Enterprise Rental Cars in Lexington for business travel for students and faculty/staff. Travelers have a choice to use a rental car or their personal car but should consider overall cost in their choice of transportation. Travelers are encouraged to choose compact or mid-sized card whenever possible.
Enterprise will also contact for one-way travel to or from the Roanoke airport at a reduced rate; one-day rental to or from the Charlottesville airport, or a one-day rental and up charge to or from the Richmond and Dulles airports. Call Enterprise directly (540-463-4679) to reserve and arrange for pick-up in Lexington in two ways:
- At the Lexington Enterprise office
- Key in Business Office and the card in the University parking garage
When requesting reimbursement for rental vehicles, the itemized receipt or agreement must be included with the travel vouchers.
The loss damage coverage (LDW) and/or personal accident (PAI) or additional liability insurance (ALI) should be declined when renting a car. The University maintains comprehensive, collision and liability insurance on all vehicles rented or leased for official business. The additional charges related to LDW, PAI or ALI will not be reimbursed. It is preferable to enter "Washington and Lee University" as well as the individual's signature on the rental forms. If a rented vehicle is involved in an accident, the employee must notify the Business Office (extension 8917) within 24 hours, in addition to notifying the car rental agency. Reimbursable costs include the daily rental fee, gasoline charges, parking and tolls.
Travelers should refill gas tanks before returning the vehicles. Rental companies levy a charge for refueling, far more than the price of gas. Avoid drop charges by returning the vehicle to the renting location. Compare the cost of air travel versus driving and drop charge.
If a traveler takes an indirect travel route for reasons other than business, reimbursement for transportation costs will be the lesser of the actual charges and the charge that would have been incurred by traveling the direct route. Any personal portion of the cost of a rental car will not be reimbursed.
Call (540) 458 - 8917 or email BusinessOffice@wlu.edu
6 Passenger Golf Cart
The University has a six passenger golf cart available for campus transportation. The cart can be reserved by departments on a daily or weekly basis by calling the Fixed Asset/Purchasing Manager at x8917. There are restrictions on where the cart can be driven including city regulations which prohibit driving on city streets. However, most part of campus are accessible. A map showing accepted pathways is available at the Business Office. Rental cost is $50 per day for $200 per week.