Employee & Student Gifts

Employee Gifts

Gifts are taxable income when paid with University funds. If you wish to give something to an employee in your department, please take up a collection. Some examples of small gifts where University funds should not be used include flowers, get well gifts, thank you gifts, or birthday gifts.

In the event of family member's death, remember that Human Resources sends memorials on behalf of the University.

Gifts are defined as any item given to an individual that does not fall under the guidelines specified by the Internal Revenue Service. For example, W&L follows these rules at the Annual Employee Recognition Banquet when recognizing employees with gifts.

Cash or "cash equivalents", which includes gift cards, are always taxable to the employee regardless of amount per IRS regulations. Meals to employees or spouse /partner/family may also be taxable. Door prizes at the employee picnic or drawings for prizes may be taxable.

A gift given once a year is infrequent. A gift given once a month, once a quarter, or every six-months, may be considered frequent and becomes taxable to the employee.

For tax purposes, a year comprises January 1 through December 31.

Student Gifts

Gifts are taxable income when paid with University funds. If you wish to give something to a student, please take up a collection.  Some examples of small gifts where University funds should not be used include flowers, get well gifts, thank you gifts, or birthday gifts.

Gifts are defined as any item given to an individual that does not fall under the guidelines specified by the Internal Revenue Service.

Cash or "cash equivalents", which includes gift cards, are always taxable to the student regardless of amount per IRS regulations. Meals to student may also be taxable. Door prizes at the University events or drawings for prizes may be taxable.

A gift given once a year is infrequent. A gift given once a month, once a quarter, or every six-months, may be considered frequent and becomes taxable to the student.

For tax purposes, a year comprises January 1 through December 31.