Accounts Payable Schedule for Disbursements
Washington and Lee University
Business Office
Student Organizations, Faculty and Staff
Accounts Payable
Accounts Payable Schedule for Disbursements
- Parents and Students
-
Student Organizations, Faculty and Staff
- Spend Category Definitions
- Tip of the Month
-
Accounts Payable
- How to Process Accounts Payable Items
- Accounts Payable Schedule for Disbursements
- Accounts Payable Direct Deposit Sign Up Instructions for Workday
- Signature Authority Authorization
- Employee and Student Gifts
- Charitable Contributions in Lieu of Compensation
- Business Expense Guidelines and Expense Reports
- Business Expense Guidelines
- Non-resident Alien Income Tax Withholding Policy
- W-9 Requirements
- International Per Diem Rate
- University Credit Card
- Department Account Information
- Payroll Services
- Cash Receipts
- Forms and Links
- Purchase Orders
- Procedures for Student Organizations
- Swipe Machines
- Car Rental and Golf Cart
- Surplus Sales
- Notaries
- Contact Us
- Treasurer's Office
- Workday
Below is the normal Accounts Payable schedule and changes to AP schedule. Please make note of the changes in the schedules due to banking and/or University holidays.
All checks will be mailed unless a special handling is specified on the supplier invoice request.
If you would like to sign up for direct deposit, please follow the Accounts Payable Direct Deposit Instructions.
Normal Pay Schedule
| Cut Off Date | Cut Off Time | Payment Date | Payment Time** |
|---|---|---|---|
| Prior Friday | Noon | Friday | Noon |
| Prior Wednesday | Noon | Wednesday | Noon |
Changes in AP Schedule (Banking or University Holidays)
Also watch Campus Notices for changes to these schedules related to University Holidays. If holiday is not listed, it does not affect the AP Schedule.
| Banking Holiday | Holiday Date | Revised Cutoff Date | Revised Cutoff Time | Payment Date |
|---|---|---|---|---|
| Memorial Day | 5/26/2026 | no revision | no revision | 5/27/2026 |
| Juneteenth (University Holiday) | 06/19/2026 | no revision | no revision | 06/24/2026 |
| Independence Day | 07/04/2026 | 7/02/2026 | 4:30 p.m. | 07/08/2026 |
| Thanksgiving | 11/26/2026 | 11/17/2026 | no revision | 11/20/2026 |
| Christmas | 12/25/206 | 12/15/2026 | no revision | 12/18/2026 |
| 2026 Final Check Run | 12/15/2026 | no revision | 12/18/2026 | |
| 2027 First Check Run | 1/6/2027 |
- Parents and Students
-
Student Organizations, Faculty and Staff
- Spend Category Definitions
- Tip of the Month
-
Accounts Payable
- How to Process Accounts Payable Items
- Accounts Payable Schedule for Disbursements
- Accounts Payable Direct Deposit Sign Up Instructions for Workday
- Signature Authority Authorization
- Employee and Student Gifts
- Charitable Contributions in Lieu of Compensation
- Business Expense Guidelines and Expense Reports
- Business Expense Guidelines
- Non-resident Alien Income Tax Withholding Policy
- W-9 Requirements
- International Per Diem Rate
- University Credit Card
- Department Account Information
- Payroll Services
- Cash Receipts
- Forms and Links
- Purchase Orders
- Procedures for Student Organizations
- Swipe Machines
- Car Rental and Golf Cart
- Surplus Sales
- Notaries
- Contact Us
- Treasurer's Office
- Workday
Business Office
Office Hours
Mon, Tue, Thu, Fri 8:30 AM - 4:30 PM
Wed 8:30 AM - 3:30 PM
- P: 540-458-8730
- F: 540-458-8945
- E: businessoffice@wlu.edu
-
Mailing Address
Business Office
204 West Washington Street
Washington and Lee University
Lexington, Virginia 24450
Physical Address
2 S. Main Street
Lexington, VA 24450