Washington and Lee University
Below is an outline of deadlines, editing processes, and a schedule of training sessions.
Fall, 2012: Departments work on C&D proposals for changes to majors/minors and new courses with the goal to have all changes approved by C&D in January and the faculty in February.
Friday, December 21, 2012: The draft version of the 2013-2014 university catalog is posted to catalog.wlu.edu for review.
~ Friday, January 4, 2013: Editors are sent an e-mail with links to catalog pages and instructions.
Tuesday, January 15, 2013: Deadline to submit to C&D any final new courses or curricular changes to majors and minors. Also, submit courses to delete from the catalog to C&D in advance of the February faculty meeting.
Friday, February 15, 2013 (the end of the week before Washington Break): This is the initial deadline for submitting edits to the catalog pages in order to have materials ready for the Fall 2013 registration in March.
Beyond February 15, 2013: Changes submitted later in the term will still appear in the final catalog as long as they are approved by the late-May faculty meeting or, for general text changes (listing of faculty, administrative information), provided to us before the end of June.
By June 30, 2013: Departments are asked to take a final review of the 2013-2014 catalog to be sure that faculty hires, changes in rank, and other course and curriculum changes approved during winter and spring have been incorporated.
July 1, 2013: Snap-shot of the 2013-2014 catalog is taken for the record and for printed copies.
An email will be sent to each primary editor after January 4, 2013 identifying the sections they need to review. Please review any text for which you have responsibility. Also, use the catalog editors spreadsheet to filter on your name and see the portions for which you are responsible. To help identify parts that need review, sections of the catalog have been labeled with tags using this format: (under review: LASTNAME). This tag will be removed when a section is reviewed and updated.
Departments should submit changes directly to the University Registrar's Office in one of the formats bulleted below. For academic programs, changes approved by actions of the Faculty have been transferred into the text by the UR staff for your confirmation. Non-substantive changes (e.g., term and year offered, prerequisites, minor changes to course descriptions, faculty teaching the course) can be submitted directly to the University Registrar's office in one of the formats bulleted below. Substantive changes must be approved by C&D.
When reviewing your section, you can click the Print-Friendly Page link at the top-right of the catalog webpage. Academic programs can also 'Expand All Courses' on the Print-Friendly Page to review course descriptions. Then you can submit your edits in one of the following ways:
Caution: When working in the 2013-2014 catalog, it may navigate back to the default 2012-2013 catalog, so be sure you are always in the right catalog!
Training sessions will be offered in the SmartZone of Leyburn Library on these days/times:
Tue, Jan 22 11:15a-11:45a Leyburn SmartZone
Wed, Jan 23 1:15p-1:45p Leyburn SmartZone
Thu, Jan 24 1:15p-1:45p Leyburn SmartZone
Feel free to correct the list or the catalog information by replying to this message or directly to registrar@wlu.edu and let us know if you have any questions. Or you can contact Scott Dittman or Barbara Rowe directly.