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/></Page></Page><Page ID="x3793" URL="office-of-general-counsel/code-of-policies" Schema="ContentPage" Locale="" Changed="20260511T16:11:59" CategoryIds="" FileName="x3793.xml" Name="Code of Policies" Title="Code of Policies" Abstract="This page is intended to serve as a resource for members of the Washington and Lee University community who may need to read or link to certain University policies." 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RedirectURL="office-of-general-counsel/code-of-policies" Priority="0.5" IsComponent="false" /><Page ID="x3946" URL="x3946.xml" Schema="Folder" Locale="" Changed="20260224T15:41:19" CategoryIds="" FileName="x3946.xml" Name="Code" IsComponent="true"><Page ID="x3947" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3947.xml" Name="Alcohol, Drugs and Safety" Title="Alcohol, Drugs and Safety" Abstract="Policies and resources on alcohol, drugs and safety" RedirectURL="Internal" TopRowStartPage="x3947" Priority="0.5" IsComponent="false"><Page ID="x3860" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/alcohol-and-controlled-substance-testing" Schema="PolicyPage" Locale="" Changed="20260304T16:32:56" CategoryIds="" FileName="x3860.xml" Name="Alcohol and Controlled Substance Testing" Title="Alcohol and Controlled Substance Testing for Certain Safety-Sensitive Employees" Abstract="This policy outlines the practice and procedure designed to prevent and correct instances of identified alcohol and/or non-prescribed controlled substances use in the workplace." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x5956" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/alcohol-service-guidelines" Schema="ContentPage" Locale="" Changed="20260605T12:23:17" CategoryIds="" FileName="x5956.xml" Name="Alcohol Service Guidelines" Title="Alcohol Service Guidelines" Abstract="Guidelines for On-Campus Serving of Alcohol " RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x5660" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/drug-free-schools-and-communities-act-notice-to-students" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x5660.xml" Name="Drug-Free Schools and Communities Act Notice to Students" Title="Drug-Free Schools and Communities Act Notice to Students" Abstract="As a recipient of federal aid and federal grants, the University must certify under the Drug- Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989 that it will take certain steps to provide a drug-free environment." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3862" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/drug-free-schools-and-communities-act-notice-to-workplace" Schema="PolicyPage" Locale="" Changed="20260302T14:37:18" CategoryIds="" FileName="x3862.xml" Name=" Drug-Free Schools and Communities Act Notice to Workplace" Title=" Drug-Free Schools and Communities Act Notice to Workplace" Abstract="As a recipient of federal aid and federal grants, the University must certify under the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989 that it will take certain steps to provide a drug-free workplace." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3863" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/emergency-management" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3863.xml" Name="Emergency Management" Title="Emergency Management" Abstract="Find information about how Washington and Lee communicates in the event of minor or major emergencies, a summary of the University's Emergency Management Plan and other details about how the University responds in the event of an emergency. " RedirectURL="https://my.wlu.edu/emergency-management" Priority="0.5" IsComponent="false" /><Page ID="x3864" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/guidelines-for-interaction-with-minors" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3864.xml" Name="Guidelines for Interaction with Minors" Title="Guidelines for Interaction with Minors" Abstract="Washington and Lee University (&quot;W&amp;L&quot;) is committed to promoting the safety and protection of children and young people under the age of 18 (referenced in these guidelines, collectively, as minors) on its campus and in University sponsored or affiliated events, programs, and activities off campus. To further that goal, these guidelines establish conduct expectations for University representatives and unaffiliated individuals, as defined below, in their interactions with minors in such settings." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x6240" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/hazing-policy" Schema="PolicyPage" Locale="" Changed="20260511T16:11:14" CategoryIds="" FileName="x6240.xml" Name="Hazing Policy" Title="Hazing Policy" Abstract="The Hazing Policy applies to all University students and student organizations." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3865" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/initiatives-on-alcohol-and-other-drugs" Schema="ContentPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3865.xml" Name=" Initiatives on Alcohol and Other Drugs" Title="Initiatives on Alcohol and Other Drugs" Abstract="University initiatives on alcohol and other drugs." RedirectURL="campus-life/student-services-and-support/policies-and-guidelines/student-conduct/initiatives-on-alcohol-and-other-drugs" Priority="0.5" IsComponent="false" /><Page ID="x3866" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/missing-student-notification-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3866.xml" Name="Missing Student Notification Policy" Title="Missing Student Notification Policy" Abstract="This policy is established by Washington and Lee University in compliance with the Higher Education Opportunity Act of 2008. This policy applies to all students at Washington and Lee University." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3867" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/protocol-for-mandatory-reporting-of-suspected-child-abuse-neglect" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3867.xml" Name="Protocol for Mandatory Reporting of Suspected Child Abuse-Neglect" Title="Protocol for Mandatory Reporting of Suspected Child Abuse/Neglect" Abstract="Under Virginia law all Washington and Lee employees (including student employees) eighteen years of age or older must report child abuse and/or neglect that they suspect or become aware of in connection with any University activities and operations, whether the abuse or neglect is believed to have occurred on or off campus.&lt;br /&gt;&lt;br /&gt;This policy applies to all Washington and Lee University employees (including student employees) who are eighteen years of age or older." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3868" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/tobacco-vaping-policy" Schema="PolicyPage" Locale="" Changed="20260318T19:46:00" CategoryIds="" FileName="x3868.xml" Name="Tobacco-Vaping Policy" Title="Tobacco/Vaping Policy" Abstract="Smoking, including e-cigarettes/nicotine vapor, smokeless tobacco, other nicotine, and cannabis products, is not permitted inside or within 25 feet of any campus buildings, including classroom buildings, administrative buildings, student residential buildings, Greek and theme-housing, dining areas, University Store, athletic facilities, or University-owned or rented vehicles. Electronic smoking devices or other tobacco/nicotine products should be discretely stored while not in use and such devices should not be charged in public spaces. The University also prohibits the sale and promotion of tobacco/nicotine products on campus." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x5657" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/university-guidelines-for-dogs-on-campus" Schema="PolicyPage" Locale="" Changed="20260224T15:41:17" CategoryIds="" FileName="x5657.xml" Name="University Guidelines for Dogs on Campus" Title="University Guidelines for Dogs on Campus" Abstract="This policy applies to all students, faculty, and staff employees, as well as anyone else on property owned, leased, or otherwise controlled by Washington and Lee University. Dogs must be leashed at all times. Failure to do so can result in exclusion of the dog from campus." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3869" URL="office-of-general-counsel/code-of-policies/alcohol-drugs-and-safety/weapons-and-prohibited-items-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3869.xml" Name="Weapons and Prohibited Items Policy" Title="Weapons and Prohibited Items Policy" Abstract="Washington and Lee University is committed to providing a safe and secure learning and working environment for students, faculty, staff, and visitors on all campus properties. This policy applies to all students, faculty, and staff employees, as well as anyone else on property owned, leased, or otherwise controlled by Washington and Lee University." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3951" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3951.xml" Name="Confidentiality and Information Security" Title="Confidentiality and Information Security" Abstract="Policies on confidentiality and information security" RedirectURL="Internal" TopRowStartPage="x3951" Priority="0.5" IsComponent="false"><Page ID="x3870" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/computing-resources-network-website-and-email-use-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3870.xml" Name="Computing Resources, Network, Website and Email Use Policy" Title="Computing Resources, Network, Website and Email Use Policy" Abstract="Washington and Lee University provides computing and network resources to its students primarily for educational purposes and to its faculty and staff primarily for work purposes. The University may provide access to other users at its discretion. Use of the University's computing and network resources is a privilege. All users are expected to exercise personal and professional responsibility and integrity when using these resources." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3871" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/confidentiality" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3871.xml" Name="Confidentiality" Title="Confidentiality Policy" Abstract="Increasingly, confidential information about employees, students and others resides in W&amp;L's information and business systems to assist with overall operations. Laws and regulations dealing with information and data privacy and security obligate employers and institutions of higher education to take affirmative steps to safeguard confidential information and deal with the risks of information security and privacy breaches proactively. The purpose of this policy is to inform employees, student workers, and volunteers of their duty to protect and safeguard all confidential information acquired during the course of employment or service to Washington and Lee University. This policy applies to all faculty and staff employees, student workers, and volunteers of Washington and Lee University." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3872" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/ecommerce" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3872.xml" Name="eCommerce" Title=" eCommerce Policy and Practices" Abstract="This policy provides direction on handling payment card and cardholder data at Washington and Lee University (&quot;WLU&quot;). Electronic commerce provides an expedient way to handle business transactions; however credit card industry regulations and general best practices require certain reasonable steps designed to protect the personal information and privacy of those who submit credit card information to the university. This policy applies to all departments, individuals, and organizations (as well as third parties, as particular subsections may be applicable) involved in the storing, processing, transmitting, or receiving of payment card or cardholder data at WLU." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3873" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/ferpa" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3873.xml" Name="FERPA" Title="FERPA - Student Education Records Policy" Abstract="The Family Educational Rights and Privacy Act of 1974, as amended, (&quot;the Act,&quot; commonly referred to as &quot;FERPA&quot; or the &quot;Buckley Amendment&quot;) is designed to protect the confidentiality of the records that educational institutions maintain on their students and to give students access to their records to assure the accuracy of their contents. The purposes of W&amp;L's Student Education Records Policy are: to inform students of their rights under the Act; to inform employees, student workers, third-party contractors, and volunteers of Washington and Lee's responsibilities under the Act; and to describe the circumstances under which the university may disclose student education records. This policy applies to all &quot;education records&quot; of W&amp;L &quot;students&quot; as those two terms are defined within this policy. All faculty and staff employees, student workers, third-party contractors, and volunteers of W&amp;L are expected to comply with this policy." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3874" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/financial-information-security" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3874.xml" Name="Financial Information Security" Title="Financial Information Security" Abstract="It is the policy of the University to comply, and to require its employees, student workers, volunteers, and other agents to comply, with all applicable federal, state, and local laws and regulations, as well as University policies and procedures, governing information security, confidentiality, and privacy. The Program incorporates, voluntarily and by reference, existing University or department policies and procedures that address the security and confidentiality of data encompassed by the definition of &quot;covered data and information&quot; below, and is in addition to any University or department policies and procedures required under other federal and state laws and regulations. This policy applies to all employees of Washington and Lee University." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3952" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/hipaa-hybrid-entity-designation" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3952.xml" Name="HIPAA: Hybrid Entity Designation" Title="Statement on Designation as a Hybrid Entity under HIPAA Regulations" Abstract="The Health Insurance Portability and Accountability Act (HIPAA) and its implementing regulations apply to individuals and organizations designated in the law/regulations as covered entities. These covered entities include: (1) group health plans; (2) health care providers who conduct certain transactions electronically, including but not limited to transmission of health care claims, health care payments, enrollment in a health plan, and referral authorizations; and (3) health care clearinghouses. Although Washington and Lee University (W&amp;L) does not primarily engage in any of these activities, some units within the University may perform functions that bring them within the definition of a covered health care provider under HIPAA.&lt;br /&gt;&lt;br /&gt;Organizations such as W&amp;L that have both covered entity departments and non-covered entity departments may choose to be designated as hybrid entities. In this case, W&amp;L must designate and include in its HIPAA &quot;health care component&quot; those departments of the University that would meet the definition of a covered entity if they were separate legal entities. In this case, although W&amp;L as a hybrid entity remains responsible for oversight, compliance, and enforcement obligations, the HIPAA requirements apply only to the health care component." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3876" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/hipaa-notice-of-privacy-practices" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3876.xml" Name="HIPAA: Notice of Privacy Practices" Title=" Notice of Washington and Lee University Health Benefit Plan Privacy and Security Practices" Abstract="The health privacy provisions contained in the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Health Information Technology for Economic and Clinical Health Act (HITECH Act), and the related regulations (&quot;Privacy Rule&quot; and &quot;Security Rule&quot;), impose certain legal obligations on the Washington and Lee University Health Benefit Plan (employee medical, dental, flexible spending account, and employee assistance plan benefits and retiree health benefits). The obligations include maintaining the privacy of health information, notifying plan participants and beneficiaries about their legal rights and the Plan's legal duties, policies and practices to protect the confidentiality of their protected health information, and abiding by the terms of this Notice and Plan policies and practices. This document is intended to satisfy HIPAA's Privacy Notice requirement, as well as its privacy policy/procedures requirement, with respect to all protected health information created, received, or maintained by the Washington and Lee University Health Benefit Plan (&quot;the Plan&quot;), as sponsored by Washington and Lee University (&quot;the Plan Sponsor&quot;). This document is also intended to notify plan participants and beneficiaries of the identity of the Plan's Security Official responsible for overseeing the Plans' compliance with HIPAA Security Standards.&lt;br /&gt;&lt;br /&gt;The Plan needs to create, receive, and maintain records that contain certain health information about you in order to administer the Plan and provide you with health care benefits. The Plan collects this health information, which identifies you, from various sources, which could include applications and other forms that you complete, conversations you may have with the Plan's administrative staff and health care providers, and from reports and data provided to the Plan by health care service providers or other employee benefit plans. This health information includes, among other things, your name, address, phone number, birth date, social security number, employment information, and enrollment and claims information. This Notice describes the Plan's health information privacy policy and practices with respect to your medical, dental, flexible spending account, and employee assistance plan benefits, and retiree health benefits. The Notice tells you the ways the Plan may use and disclose protected health information about you, describes your rights, and the obligations the Plan has regarding the use and disclosure of your protected health information." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3877" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/information-security-program" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3877.xml" Name="Information Security Program" Title="Information Security Program" Abstract="This policy serves to identify relevant individual policies and programs in a single policy document that addresses information security at Washington and Lee University." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3878" URL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/ferpa-student-education-records-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3878.xml" Name="FERPA - Student Education Records Policy" Title="FERPA - Student Education Records Policy" Abstract="The Family Educational Rights and Privacy Act of 1974, as amended, (&quot;the Act,” commonly referred to as “FERPA” or the “Buckley Amendment&quot;) is designed to protect the confidentiality of the records that educational institutions maintain on their students and to give students access to their records to assure the accuracy of their contents. The purposes of W&amp;L’s Student Education Records Policy are: to inform students of their rights under the Act; to inform employees, student workers, third-party contractors, and volunteers of Washington and Lee’s responsibilities under the Act; and to describe the circumstances under which the university may disclose student education records. This policy applies to all “education records” of W&amp;L “students” as those two terms are defined within this policy. All faculty and staff employees, student workers, third-party contractors, and volunteers of W&amp;L are expected to comply with this policy." RedirectURL="office-of-general-counsel/code-of-policies/confidentiality-and-information-security/ferpa" Priority="0.5" IsComponent="false" /></Page><Page ID="x3953" URL="office-of-general-counsel/code-of-policies/copyright-and-other-intellectual-property-issues" Schema="ContentPage" Locale="" Changed="20260224T15:41:17" CategoryIds="" FileName="x3953.xml" Name="Copyright and Other Intellectual Property Issues" Title="Copyright and Other Intellectual Property Issues" Abstract="Policies on copyright and oher intellectual property issues" RedirectURL="Internal" TopRowStartPage="x3953" Priority="0.5" IsComponent="false"><Page ID="x3879" URL="office-of-general-counsel/code-of-policies/copyright-and-other-intellectual-property-issues/audio-video-recording-of-classes" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3879.xml" Name="Audio-Video Recording of Classes" Title="Audio/Video Recording of Classes" Abstract="W&amp;L's Intellectual Property policy provides that it is the general policy of W&amp;L that intellectual property shall be the property of the author or creator. However, creators will be expected to grant non-exclusive, royalty-free, perpetual licenses to the University for intellectual property that is developed for University courses or curriculum, so that the University's continued use of such material for educational purposes at W&amp;L would not be jeopardized.&lt;br /&gt;&lt;br /&gt;In keeping with this policy, W&amp;L prohibits the recording of classes without the advance written permission of the instructor, except in cases where W&amp;L is required by law to provide for recording of a class as a reasonable accommodation for a qualified student with a disability. Students are advised of this policy in the student handbook; however, faculty are encouraged to include a statement regarding the policy in their syllabi." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3880" URL="office-of-general-counsel/code-of-policies/copyright-and-other-intellectual-property-issues/intellectual-property" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3880.xml" Name="Intellectual Property" Title="Intellectual Property" Abstract="Washington and Lee University encourages the production of creative and scholarly research, works and inventions, known broadly as intellectual property, among faculty, students and staff. The products of this scholarship may create rights and interests on behalf of the creator, author, inventor, public, sponsor and W&amp;L. The purpose of this policy is to support and reward scientific research and scholarship, and help faculty, students and staff identify, protect, and administer intellectual property matters and define the rights and responsibilities of all involved. W&amp;L faculty and employees are encouraged to retain a non-exclusive, royalty-free license to allow them and W&amp;L to use work they author or create and intend to publish in furtherance of W&amp;L's academic mission (e.g., in the classroom, at lectures, etc.)." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3881" URL="office-of-general-counsel/code-of-policies/copyright-and-other-intellectual-property-issues/peer-to-peer-file-sharing" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3881.xml" Name="Peer-to-Peer File Sharing" Title="Peer-to-Peer File Sharing" Abstract="This policy governs the use of peer-to-peer computer file sharing programs (e.g., KaZaA, Morpheus, Limewire, iMesh, Gnuttella, Grokster, and all similar programs and their successors) that are primarily employed to share copyrighted works on the Washington and Lee University network." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3882" URL="office-of-general-counsel/code-of-policies/copyright-and-other-intellectual-property-issues/peer-to-peer-file-sharing-deterrence-plan" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3882.xml" Name="Peer-to-Peer File Sharing Deterrence Plan" Title="Peer-to-Peer File Sharing Deterrence Plan" Abstract="In compliance with the Higher Education Opportunity Act of 2008 (HEOA), Washington and Lee University adopts the following plan in order to deter unauthorized distribution of copyrighted material by users of the university's network, while at the same time not unduly interfering with educational and research-related use of the network. Applicability: This policy applies to all users of University owned or managed computer-related equipment, computer systems, and interconnecting networks, as well as all information contained therein." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3883" URL="office-of-general-counsel/code-of-policies/copyright-and-other-intellectual-property-issues/use-of-copyrighted-works" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3883.xml" Name="Use of Copyrighted Works" Title="Policy for the Use of Copyrighted Works" Abstract="It is the intent of Washington and Lee University that all members of the University community adhere to the provisions of the United States Copyright Law. Each member of the University community must take some individual responsibility for copyright compliance, and these extensive guidelines flow from this premise. Conforming to this policy may in some cases result in additional costs to the student for course materials and some additional inconvenience and time delay in the preparation procedure of those materials. Members of the University community who willfully disregard the copyright policy do so at their own risk and assume all liability." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3955" URL="office-of-general-counsel/code-of-policies/disability-accommodation" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3955.xml" Name="Disability Accommodation" Title="Disability Accommodation" Abstract="Policies on disability accommodation" RedirectURL="Internal" TopRowStartPage="x3955" Priority="0.5" IsComponent="false"><Page ID="x3884" URL="office-of-general-counsel/code-of-policies/disability-accommodation/employee-accommodation" Schema="PolicyPage" Locale="" Changed="20260224T19:12:38" CategoryIds="" FileName="x3884.xml" Name="Employee Accommodation" Title="Employee Disability Accommodation Policy" Abstract="Washington and Lee University is committed to providing reasonable accommodations to qualified employees with physical or mental disabilities, in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. The University intends that these procedures will facilitate an interactive process of dialogue and timely exchange of information between the employee and the Manager of Employee Leaves and Disability Accommodations (or designee)." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3885" URL="office-of-general-counsel/code-of-policies/disability-accommodation/fitness-for-duty-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3885.xml" Name="Fitness for Duty Policy" Title="Fitness for Duty Policy" Abstract="Employees are expected to perform the essential functions of their jobs in a safe and effective manner, and to discuss with their supervisor any circumstances that may impact their ability to do so. The University may require a Fitness for Duty Evaluation (&quot;FFDE&quot;) conducted by an independent, licensed health care provider of an employee's physical or mental capacities to determine the employee's ability to perform essential job functions." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3886" URL="office-of-general-counsel/code-of-policies/disability-accommodation/law-student-accommodation" Schema="PolicyPage" Locale="" Changed="20260417T13:42:01" CategoryIds="" FileName="x3886.xml" Name="Law Student Accommodation" Title="Law School Disability Accommodation Policy " Abstract="Washington and Lee University School of Law is committed to providing equal access to educational opportunities to qualified students with physical or mental disabilities, in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3887" URL="office-of-general-counsel/code-of-policies/disability-accommodation/undergraduate-student-accommodation" Schema="PolicyPage" Locale="" Changed="20260224T22:15:02" CategoryIds="" FileName="x3887.xml" Name="Undergraduate Student Accommodation" Title="Undergraduate Disability Accommodation Policy" Abstract="Washington and Lee University is committed to providing equal access to educational opportunities to qualified students with physical or mental disabilities, in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. The University intends that these procedures will facilitate an interactive process of dialogue and timely exchange of information between the student and the Title IX Coordinator and Director of Disability Resources or designee." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3888" URL="office-of-general-counsel/code-of-policies/disability-accommodation/use-of-service-animals-on-campus" Schema="PolicyPage" Locale="" Changed="20260304T19:31:31" CategoryIds="" FileName="x3888.xml" Name="Use of Service Animals on Campus" Title="Use of Service Animals on Campus" Abstract="This policy governs the use of service animals on the campus of Washington and Lee University (&quot;W&amp;L&quot; or &quot;the University&quot;) as a reasonable accommodation for a disability, in accordance with the Americans with Disabilities Act (&quot;ADA&quot;), Section 504 of the Rehabilitation Act (&quot;Section 504&quot;), and Virginia law on &quot;guide or leader dogs.&quot; W&amp;L welcomes the presence of trained service animals assisting people with disabilities on its campus in areas open to the public consistent with the provisions of this policy and applicable law." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3956" URL="office-of-general-counsel/code-of-policies/discrimination-harassment-and-retaliation" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3956.xml" Name="Discrimination, Harassment, and Retaliation" Title="Discrimination, Harassment, and Retaliation" Abstract="Policies on discrimination, harassment, and retaliation" RedirectURL="Internal" TopRowStartPage="x3956" Priority="0.5" IsComponent="false"><Page ID="x3891" URL="office-of-general-counsel/code-of-policies/discrimination-harassment-and-retaliation/consensual-relationship-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3891.xml" Name="Consensual Relationship Policy" Title="Consensual Relationship Policy" Abstract="Washington and Lee University encourages the development of collegial and professional relationships among all members of the University community and is committed to a learning and work environment of civility and respect. Romantic and/or sexual attention, interaction, or relationships between certain categories of individuals at the University undermine the fundamental educational purpose of the institution and disrupt the workplace and learning environment. Employees found to have violated this policy may be disciplined up to and including termination from employment. The faculty-student relationship is one of trust in the institution and the faculty member, who has the professional responsibility for being a mentor, educator, and evaluator. Faculty-student and employee-student romantic and/or sexual attention, interaction, or relationships, even mutually-consenting ones, interfere with a student's unfettered pursuit of learning and the integrity of the academic and workplace environment. The intent of this policy is to promote the treatment of each member of the University community with dignity and respect. W&amp;L has no intent to intrude in the personal lives of its employees except to the extent that they may negatively affect other community members and the mission of the institution." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3892" URL="office-of-general-counsel/code-of-policies/discrimination-harassment-and-retaliation/non-discrimination-equal-employment-opportunity-statement" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3892.xml" Name="Non-Discrimination - Equal Employment Opportunity Statement" Title="Non-Discrimination / Equal Employment Opportunity Statement" Abstract="In compliance with Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Virginia Human Rights Act, and all other applicable non-discrimination laws, Washington and Lee University does not discriminate on the basis of race, color, religion, national or ethnic origin, ethnicity, sex, pregnancy, childbirth or related medical conditions, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, military status, genetic information, or any other protected class under the law in its educational programs and activities, admissions, and with regard to employment." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3893" URL="office-of-general-counsel/code-of-policies/discrimination-harassment-and-retaliation/title-ix-at-washington-and-lee-university" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3893.xml" Name="Title IX at Washington and Lee University" Title="Title IX at Washington and Lee University" Abstract="&quot;No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance...&quot; 20 U.S.C. § 1681. Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681) is an all-encompassing federal law that prohibits discrimination based on the gender of students and employees of educational institutions which receive federal financial assistance. Sex discrimination includes sexual harassment and sexual assault." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3902" URL="office-of-general-counsel/code-of-policies/discrimination-harassment-and-retaliation/sexual-discrimination-and-misconduct-policy" Schema="PolicyPage" Locale="" Changed="20260302T14:27:29" CategoryIds="" FileName="x3902.xml" Name="Sexual Discrimination and Misconduct Policy" Title="Interim Sexual Discrimination and Misconduct Policy " Abstract="Sexual harassment, sexual assault, domestic and dating violence, stalking, and retaliation of any form are an affront to human dignity and fundamentally at odds with the values of Washington and Lee University. The University community has a responsibility to maintain an environment free from harassment. It is committed to taking all appropriate steps to eliminate prohibited conduct, prevent its recurrence, and address its effects. The University is committed to fostering a climate free from sexual misconduct through clear and effective policies, a coordinated education and prevention program, and prompt and equitable procedures for resolution of complaints that are accessible to all. The University encourages all members of our community to participate in creating a safe, welcoming, and respectful environment on campus. Ultimately, each member of the community is expected to assume responsibility for his or her conduct, to report behaviors that may violate this policy, and to take reasonable and prudent actions to prevent or stop acts of sexual misconduct." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3904" URL="office-of-general-counsel/code-of-policies/discrimination-harassment-and-retaliation/university-policy-on-prohibited-discrimination-harassment-and-retaliation-other-than-sex" Schema="PolicyPage" Locale="" Changed="20260224T19:42:02" CategoryIds="" FileName="x3904.xml" Name="University Policy on Prohibited Discrimination, Harassment and Retaliation Other Than Sex" Title="University Policy on Prohibited Discrimination, Harassment and Retaliation Other Than Sex" Abstract="Under the Washington and Lee University’s nondiscrimination statement, students, faculty, and staff have the right to be free from prohibited discrimination, harassment, and retaliation within the University community. Specifically, the University prohibits and this policy addresses discrimination, including harassment, on the basis of race, color, religion, national or ethnic origin, ethinicity, age, marital status, disability, military status, and genetic information in its educational programs and activities and with regard to employment. The University also prohibits discrimination, harassment and retaliation on the basis of sex and gender, including pregnancy, childbirth and related medical conditions, sexual orientation, stalking, and domestic and dating violence as described and addressed in the separate Sexual Discrimination and Misconduct Policy. Finally, the University prohibits retaliation against any individual who brings a good faith complaint under this policy or is involved in the complaint process. Such conduct violates not only University policy and expectations of personal integrity and respect for others, but may also violate state and federal law. Students, faculty, and staff found to have violated this policy will be disciplined appropriately, up to and including termination from employment or dismissal from the University. This policy applies to all Washington and Lee University students, faculty, staff, and volunteers, as well as all visitors to campus (including vendors, contractors, visiting athletes, alumni, parents and guests of students, etc.)." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3972" URL="office-of-general-counsel/code-of-policies/ethics-and-conflicts-of-interest" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3972.xml" Name="Ethics and Conflicts of Interest" Title="Ethics and Conflicts of Interest" Abstract="Policies on ethics and conflicts of interest" RedirectURL="Internal" TopRowStartPage="x3972" Priority="0.5" IsComponent="false"><Page ID="x3905" URL="office-of-general-counsel/code-of-policies/ethics-and-conflicts-of-interest/conflict-of-interest-for-employees" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3905.xml" Name="Conflict of Interest for Employees" Title="Conflict of Interest for Employees" Abstract="All employees should attempt to avoid personal transactions or situations in which their personal interests will, or appear to, conflict with those of the University." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3906" URL="office-of-general-counsel/code-of-policies/ethics-and-conflicts-of-interest/conflicts-of-interest-and-transactions-with-interested-persons-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3906.xml" Name="Conflicts of Interest and Transactions With Interested Persons Policy" Title="Conflicts of Interest and Transactions With Interested Persons Policy" Abstract="Consistent with the Internal Revenue Service (&quot;IRS&quot;) regulations and guidelines on Intermediate Sanctions and Excise Taxes on Excess Benefit Transactions, Washington and Lee University (&quot;University&quot; or &quot;W&amp;L&quot;), a charitable, educational institution, desires to maintain the highest standards of accountability and transparency in governing University operations. Therefore, trustees and officers of the University, as well as other individuals in certain positions of influence (collectively referred to as &quot;Interested Persons,&quot; and further defined in Section B), must discharge their duties and manage the affairs of the University in its best interests and observe duties of care and loyalty to W&amp;L. Interested Persons must be fully informed about and closely monitor transactions and arrangements in which any person who is in a position to exercise substantial influence over the University's affairs may have a personal economic or other interest.&lt;br /&gt;&lt;br /&gt;This policy is designed to protect the University's interests when it considers entering into a transaction, arrangement, or association that might provide a personal economic or other benefit to any Interested Person or Interested Entity (as defined below) at the expense of the University's best interests (financial or otherwise). Compliance with the procedures listed herein (Section II.B) is further intended to allow W&amp;L to rely upon the rebuttable presumption that its transactions and relationships with Interested Persons and Interested Entities are not excess benefit transactions as defined by the Internal Revenue Code, 26 U.S.C. § 53.4958-6(c)." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3907" URL="office-of-general-counsel/code-of-policies/ethics-and-conflicts-of-interest/finance-personnel-code-of-ethics" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3907.xml" Name="Finance Personnel Code of Ethics" Title="Finance Personnel Code of Ethics" Abstract="Washington and Lee University is committed to the highest standards of ethics and integrity. The University has determined that having Finance Personnel sign the Code each year serves as our promise that we will maintain these high standards. Signed copies are maintained in the Business Office." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3908" URL="office-of-general-counsel/code-of-policies/ethics-and-conflicts-of-interest/financial-aid-code-of-conduct" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3908.xml" Name="Financial Aid Code of Conduct" Title="Financial Aid Code of Conduct" Abstract="This policy is intended to guide the University's financial aid officers and staff - as well as any other employees or agents who otherwise have responsibilities with respect to education loans at the University - in the ethical execution of their professional responsibilities, in accordance with the Higher Education Opportunity Act of 2008." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3909" URL="office-of-general-counsel/code-of-policies/ethics-and-conflicts-of-interest/statement-of-ethical-principles" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3909.xml" Name="Statement of Ethical Principles" Title="Statement of Ethical Principles" Abstract="The ethical principles of Washington and Lee University derive from one of the two fundamental objectives of the University, as set forth in its Statement of Ethical Philosophy: &quot; . . .to pursue its educational mission in a climate of learning that stresses the importance of the individual, personal honor and integrity, harmonious relationships with others, and the responsibility to serve society through the productive use of talent and training.&quot; Faculty and staff employees of the University are expected to commit themselves to these fundamental institutional objectives and to uphold the highest ethical standards while acting on behalf of Washington and Lee University in discharging its business and academic affairs." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3910" URL="office-of-general-counsel/code-of-policies/ethics-and-conflicts-of-interest/whistleblower-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3910.xml" Name="Whistleblower Policy" Title="Whistleblower Policy" Abstract="Washington and Lee University (&quot;the University&quot;) has a responsibility for the stewardship of its resources and the private support that enables it to pursue its mission. The Board and administration are committed to compliance with the laws and regulations to which the University is subject and to promulgating University policies and procedures to interpret and apply these laws and regulations in the University setting. The University's internal controls and operating procedures are intended to detect and to prevent or deter fraudulent or dishonest conduct, and/or violations of law (referred to hereinafter as &quot;improper activities&quot;). However, even the best systems of control cannot provide absolute safeguards against improper activities. Intentional and unintentional improper activities may occur. The University has a responsibility to investigate and report to appropriate parties allegations of suspected improper activities and to report the actions taken by the University. The University will investigate any alleged Improper Activities and may discipline any individual found to have engaged in such conduct, up to and including dismissal from the University. W&amp;L reserves the right to refer such conduct for civil and criminal prosecution. All members of the W&amp;L community are encouraged to report possible Improper Activities. Employees (including student employees) should report concerns to their supervisor/department head. Students not working for the University should report their concerns to the supervisor/department head of the University employee whom they believe to be engaging in such improper activity. W&amp;L supervisors and department heads are required to report any concerns brought to them, and any situations in which they suspect improper activities, to their Vice President, the relevant Dean, the Provost, or the Office of General Counsel. If, for any reason, an individual finds it difficult to report his/her concerns to the relevant supervisor/department head, he/she may report the matter to the relevant Dean or Vice President, or Office of General Counsel, in the manner set forth in the procedures below. W&amp;L Cognizant Policy Officers and Compliance Partners under the University's Protocol for Implementation of the Matrix Compliance Program are authorized to communicate personally with the Chair of the Audit Committee on the compliance program and/or possible criminal conduct that could expose the University to liability." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3976" URL="office-of-general-counsel/code-of-policies/general-administration" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3976.xml" Name="General Administration" Title="General Administration" Abstract="Policies on general administration" RedirectURL="Internal" TopRowStartPage="x3976" Priority="0.5" IsComponent="false"><Page ID="x3911" URL="office-of-general-counsel/code-of-policies/general-administration/collections-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3911.xml" Name="Collections Policy" Title="Collections Policy" Abstract="Washington and Lee University is vested with ultimate responsibility for the safety and maintenance of the museum-quality collections that it owns. It is the policy of the University to charge the staff of the University Collections of Art and History (UCAH), under the authority of the Vice President for University Advancement, with the primary functions of collecting, researching, interpreting, exhibiting, preserving, maintaining, and caring for the University's fine art, decorative art, and significant historical artifact collections, according to the highest museum standards and ethics that finances allow. The University maintains other collections, including those in Special Collections of the Leyburn Library, the Law School Library, and the Department of Anthropology and Sociology. These areas maintain their own policies and collections records, separate from UCAH. However, for pieces of art and for significant historical artifacts, UCAH will provide additional cataloging and oversight. Staff responsible for the UCAH will, to the extent possible, advise, assist, and collaborate with faculty/staff responsible for those other components of the University Collections, but UCAH's primary responsibility will be for the fine art and historical items." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3912" URL="office-of-general-counsel/code-of-policies/general-administration/contracts-administration-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3912.xml" Name="Contracts Administration Policy" Title="Contracts Administration Policy" Abstract="Washington and Lee University enters into hundreds of contractual agreements each year that involve a wide array of activities, including services, consulting, maintenance, supplies, performances, facilities use, construction, research, and publications, among others. This policy is intended to provide guidance to the W&amp;L community on the need for written agreements, who can sign contracts, the review process, and record keeping for all contracts involving University resources. The goal of this policy is to promote good business practices and controls, see that all contractual agreements meet the University's legal and compliance requirements, and avoid unintended contractual obligations not in the best interests of the University." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3913" URL="office-of-general-counsel/code-of-policies/general-administration/document-retention-and-disposition-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3913.xml" Name="Document Retention and Disposition Policy" Title="Document Retention and Disposition Policy" Abstract="This policy provides for the systematic review, retention, and disposition of documents and records received, created, or maintained by the University in connection with University business. The policy contains a schedule for how long certain documents should be retained and how they should be disposed of (unless they are under a legal or other similar investigation, or are otherwise subject to a litigation hold). This policy is designed to enhance compliance with federal and state laws and regulations, to eliminate accidental or innocent destruction of records, and to facilitate the University's operations by promoting efficiency and freeing-up valuable storage space." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3914" URL="office-of-general-counsel/code-of-policies/general-administration/establishing-university-policies" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3914.xml" Name="Establishing University Policies" Title="Establishing University Policies" Abstract="Washington and Lee University establishes university policies to guide and govern institutional operations and to set standards and expectations across the University. The University seeks to bring consistency to creating and adopting university-wide policies, which will help the University maintain accountability and provide members of the campus community and those doing business with the University a clearer explanation of what governing principles and standards apply University-wide, rather than only to specific departments/schools." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3915" URL="office-of-general-counsel/code-of-policies/general-administration/academic-record-revision-request-name-change" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3915.xml" Name="Academic Record Revision Request: Name Change" Title="Academic Record Revision Request: Name Change" Abstract="In order to develop a consistent, university-wide approach to processing all name-change requests and coordinating efforts surrounding each person's documents, the University has adopted the following policy. " RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3916" URL="office-of-general-counsel/code-of-policies/general-administration/non-solicitation-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3916.xml" Name="Non-Solicitation Policy" Title="Non-Solicitation Policy" Abstract="Washington and Lee University (&quot;W&amp;L&quot; or &quot;the University&quot;) is committed to providing a safe and secure learning and working environment for students, faculty, staff, and visitors on all campus properties. W&amp;L  has implemented this non-solicitation policy to avoid disruption of operations and the disturbance of students, faculty, staff, and visitors, and to set rules for the sale of goods and services on property owned or controlled by W&amp;L." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3917" URL="office-of-general-counsel/code-of-policies/general-administration/preferred-first-name-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3917.xml" Name="Preferred First Name Policy" Title="Preferred First Name Policy" Abstract="Washington and Lee University recognizes that some of its community members prefer to identify themselves by a first name other than their legal first name. The University will use preferred first name whenever possible in the course of University business and education, except where the use of legal first name is required by law, for external entity reporting purposes, or otherwise." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3918" URL="office-of-general-counsel/code-of-policies/general-administration/protest-and-demonstration-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3918.xml" Name="Protest and Demonstration Policy" Title="Protest and Demonstration Policy" Abstract="W&amp;L has rules of conduct for those members of its campus community who wish to engage in peaceful protest or demonstration (&quot;Protestors&quot;)." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3919" URL="office-of-general-counsel/code-of-policies/general-administration/protocol-on-receipt-of-official-legal-documents-site-visits-and-other-contacts" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3919.xml" Name="Protocol on Receipt of Official Legal Documents, Site Visits and Other Contacts" Title="Protocol on Receipt of Official Legal Documents, Site Visits and Other Contacts From Investigatory or Regulatory Authorities and Attorneys " Abstract="This document establishes a protocol for receiving official legal documents (including subpoenas and other court orders), site visits, background checks, and other contacts from investigatory or regulatory authorities and attorneys." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3920" URL="office-of-general-counsel/code-of-policies/general-administration/substantive-change-for-sacscoc-accredited-institutions" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3920.xml" Name="Substantive Change for SACSCOC Accredited Institutions" Title="Substantive Change for SACSCOC Accredited Institutions" Abstract="Washington and Lee University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). As a standard of accreditation (Principles of Accreditation: Foundation for Quality Enhancement, January 2018 edition, Standard 14.2) the University must: 1. Have a policy and procedure to ensure that all substantive changes are reported to the Commission in a timely manner; and, 2. Notify SACSCOC of changes in accordance with the substantive change policy and, when required, seek approval prior to the initiation of changes. See Substantive Change for SACSCOC Accredited Institutions Policy Statement (http://www.sacscoc.org/pdf/081705/SubstantiveChange.pdf) for more detailed information. The purpose of this policy is to establish the requirements, procedures and processes necessary to ensure timely coordination and notification of substantive changes involving Washington and Lee University to the university's regional accrediting body, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3921" URL="office-of-general-counsel/code-of-policies/general-administration/tax-exempt-bond-compliance-procedures-and-limitation-on-private-use-of-certain-university-facilities" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3921.xml" Name="Tax-Exempt Bond Compliance Procedures and Limitation on Private Use of Certain University Facilities" Title="Tax-Exempt Bond Compliance Procedures and Limitation on Private Use of Certain University Facilities" Abstract="The purpose of this policy is to ensure appropriate use of tax-exempt bond funds as well as university facilities and equipment financed in whole or part with tax-exempt bonds." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3922" URL="office-of-general-counsel/code-of-policies/general-administration/university-facilities-use-policy" Schema="PolicyPage" Locale="" Changed="20260604T19:07:57" CategoryIds="" FileName="x3922.xml" Name="University Facilities Use Policy" Title="University Facilities Use Policy" Abstract="The primary purpose of the use of all buildings and grounds owned, leased, or operated by Washington and Lee University (hereinafter collectively referred to as &quot;University Facilities&quot;) is to support the University's educational mission. University Facilities are primarily used for academic courses, educational and University-sponsored events, and programs or activities for University students. The use of University Facilities by external groups or for events that are not affiliated with a University department or group may also be permitted in accordance with this Policy. This Policy is intended to set forth the processes, procedures, and requirements for the use of University Facilities and to facilitate the efficient, safe, and orderly use of such facilities and grounds, consistent with the University's educational mission. As a private university, Washington and Lee can and does impose conditions for the use of all University Facilities. Individuals or groups not affiliated with the University (including campus visitors) may not use any University Facilities as a platform for their own personal or political displays or statements. Permission given to any individual or group to use any University facilities does not imply endorsement, sponsorship, or support by the University of the views, opinions, programs, or activities of the users, speakers, presenters, or organizers." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3923" URL="office-of-general-counsel/code-of-policies/general-administration/virtual-learning-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3923.xml" Name="Virtual Learning Policy" Title="Virtual Learning Policy for Campus-wide States of Emergency " Abstract="Washington and Lee University is a residential, in-person teaching institution where direct engagement between faculty and students is central to the educational experience. This approach fosters students' academic, social, and emotional development while strengthening their sense of connection and community. In-person classroom instruction and regular interaction with students are essential responsibilities of all faculty." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3975" URL="office-of-general-counsel/code-of-policies/governance" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3975.xml" Name="Governance" Title="Governance" Abstract="Policies on Governance" RedirectURL="Internal" TopRowStartPage="x3975" Priority="0.5" IsComponent="false"><Page ID="x3924" URL="office-of-general-counsel/code-of-policies/governance/charter" Schema="PolicyPage" Locale="" Changed="20260304T17:16:45" CategoryIds="" FileName="x3924.xml" Name="Charter" Title="Charter of The Washington and Lee University" Abstract="Charter of The Washington and Lee University" RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3925" URL="office-of-general-counsel/code-of-policies/governance/executive-compensation" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3925.xml" Name="Executive Compensation" Title="Guidelines for Reviewing Executive Compensation" Abstract="This policy codifies the procedures by which the Executive Committee or Board of Trustees as a whole establishes executive compensation each year consistent with the Internal Revenue Service (IRS) guidelines on intermediate sanctions to take advantage of the rebuttable presumption of reasonableness. The Board of Trustees may act as a whole in fulfilling these guidelines if it so desires. The Board also adopts this policy as representing a good business practice." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3926" URL="office-of-general-counsel/code-of-policies/governance/miscellaneous-990-policies" Schema="PolicyPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3926.xml" Name="Miscellaneous 990 Policies" Title="Miscellaneous Governance Policies of the Board of Trustees" Abstract="In accordance with good governance practices as guided by the revised Internal Revenue Service Form 990, the Washington and Lee Board of Trustees adopted the policies set forth herein." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3983" URL="office-of-general-counsel/code-of-policies/international-issues" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3983.xml" Name="International Issues" Title="International Issues" Abstract="Policies on international issues" RedirectURL="Internal" TopRowStartPage="x3983" Priority="0.5" IsComponent="false"><Page ID="x3859" URL="office-of-general-counsel/code-of-policies/international-issues/export-controls" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3859.xml" Name="Export Controls" Title=" Export Control Guidelines" Abstract="Federal laws restrict the export of certain goods, information, and technology in ways that affect Washington and Lee University. These laws primarily focus on technology that could have military, nuclear, or aerospace applications, but in some instances, can apply to such seeming innocuous items as laptop computers and cell phones. U.S. export control laws have existed for decades; their applicability to higher education has been of particular interest for at least the past twenty five years. Although the events of September 11, 2001 resulted in a significant increase in enforcement of export control laws, a trend toward greater enforcement had already been underway. As part of this enforcement trend, the various government agencies with responsibility for enforcing export control regulations have increasingly turned their attention to compliance in the higher education setting. Although the emphasis has largely been directed toward academic research institutions, all higher education institutions, including small liberal arts schools such as Washington and Lee University, are affected by and must comply with these export control laws." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3928" URL="office-of-general-counsel/code-of-policies/international-issues/hosting-international-scholars" Schema="ContentPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3928.xml" Name="Hosting International Scholars" Title="Hosting International Scholars" Abstract="Guidelines for hosting international scholars" RedirectURL="https://my.wlu.edu/center-for-international-education/faculty-and-staff-resources/hosting-international-scholars" Priority="0.5" IsComponent="false" /><Page ID="x5955" URL="office-of-general-counsel/code-of-policies/international-issues/protocol-for-faculty-and-staff-traveling-abroad-under-university-auspices" Schema="ContentPage" Locale="" Changed="20260224T15:41:18" CategoryIds="" FileName="x5955.xml" Name="Protocol for Faculty and Staff Traveling Abroad Under University Auspices" Title="Protocol for Faculty and Staff Traveling Abroad Under University Auspices" Abstract="Protocol for Faculty and Staff Traveling Abroad Under University Auspices" RedirectURL="https://my.wlu.edu/center-for-international-education/faculty-and-staff-resources/travel-registry" Priority="0.5" IsComponent="false" /><Page ID="x3929" URL="office-of-general-counsel/code-of-policies/international-issues/protocol-on-accompanying-family-members" Schema="ContentPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3929.xml" Name="Protocol on Accompanying Family Members" Title="Protocol on Accompanying Family Members" Abstract="Participation in a W&amp;L academic course or other University-sponsored activity which includes travel abroad is generally restricted to W&amp;L students, faculty, or such members of the W&amp;L community as staff, spouses, retired faculty, or others as may receive permission to participate through the Provost. Faculty leaders of overseas programs may request consideration for the inclusion of non-W&amp;L participants on a case-by-case basis." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3984" URL="office-of-general-counsel/code-of-policies/research" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3984.xml" Name="Research" Title="Research" Abstract="Research" RedirectURL="Internal" TopRowStartPage="x3984" Priority="0.5" IsComponent="false"><Page ID="x3930" URL="office-of-general-counsel/code-of-policies/research/biological-materials-transfer" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3930.xml" Name="Biological Materials Transfer" Title="Uniform Biological Materials Transfer Agreement " Abstract="Washington and Lee University has signed the Uniform Biological Materials Transfer Agreement, which is maintained by the Association of University Technology Managers. The agreement, list of hundreds of participating universities, and the &quot;implementing letter&quot; to be used to formalize safe and responsible transfers and use of biological materials.&lt;br /&gt;&lt;br /&gt;Faculty and others at W&amp;L intending to send or exchange biological materials should use the UBMTA implementing letter even if the recipient has not signed the agreement." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3931" URL="office-of-general-counsel/code-of-policies/research/financial-conflicts-of-interest-in-research-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3931.xml" Name="Financial Conflicts of Interest in Research Policy" Title="Financial Conflicts of Interest in Research Policy" Abstract="Washington and Lee University (&quot;W&amp;L&quot; or &quot;the University&quot;) encourages its faculty and staff to participate in research activities and to do so with the highest ethical standards. While the potential for conflicts of interest is understandable, faculty and staff must prevent the introduction of bias into their research. The purpose of this policy is to protect the credibility and integrity of the University’s faculty and staff and to ensure public trust and confidence in the University’s research and educational activities by identifying, understanding, and responding to conflicts of interest. This policy is based on the National Science Foundation’s Investigator Financial Disclosure Policy, which became effective October 1, 1995. It is not intended to comply with the federal regulations issued by the Department of Health and Human Services entitled Responsibility of Applicants for Promoting Objectivity in Research for which Public Health Serve Funding is Sought (42 CFR Part 50, Subpart F, and 45 CFR Part 94), which became effective August 24, 2012 (“the PHS regulations”), and, therefore, does not apply to Investigators involved with research funded, or proposed for funding, by the Public Health Service (“PHS”) or any other sponsor that has adopted the PHS regulations." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3932" URL="office-of-general-counsel/code-of-policies/research/institutional-review-board-for-research-with-human-participants" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3932.xml" Name="Institutional Review Board for Research with Human Participants" Title="Institutional Review Board for Research with Human Participants" Abstract="All research involving human participants that is conducted by Washington and Lee faculty members or students must be reviewed by the Institutional Review Board for Research with Human Participants (the IRB). No matter how seemingly benign, the proposed research project must be reviewed by the IRB before relevant work commences. The IRB is available to consult with faculty, staff, or students in the early stages of project development regarding the review process and categories of review. The IRB is guided by the ethical principles and guidelines for the protection of human subjects of research identified in the Belmont Report." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3933" URL="office-of-general-counsel/code-of-policies/research/public-health-service-financial-conflicts-of-interest-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3933.xml" Name="Public Health Service Financial Conflicts of Interest Policy" Title="Public Health Service Financial Conflicts of Interest Policy" Abstract="As noted in the Financial Conflicts of Interest in Research Policy, Washington and Lee University (“W&amp;L” or “the University”) encourages its faculty and staff to participate in research activities and to do so with the highest ethical standards. While the potential for financial conflicts of interest is understandable, faculty and staff must prevent the introduction of bias into their research. This policy is intended to comply with the federal regulations issued by the Department of Health and Human Services entitled Responsibility of Applicants for Promoting Objectivity in Research for which Public Health Serve Funding is Sought (42 CFR Part 50, Subpart F, and 45 CFR Part 94), which became effective August 24, 2012 (“the PHS regulations”). The purpose of this policy is to promote objectivity in research by establishing University standards that provide a reasonable expectation that the design, conduct, and reporting of research funded by the Public Health Service (“PHS”) or any other sponsor that has adopted the PHS regulations will be free from bias resulting from Investigator Financial Conflicts of Interest. This policy is predicated on the expectation that Investigators should conduct their affairs so as to avoid Financial Conflicts of Interest, and should respond appropriately when Financial Conflicts of Interest arise. To that end, this policy informs faculty and staff about situations that generate Financial Conflicts of Interest related to research and provides mechanisms for Investigators and the University to manage those Financial Conflicts of Interest that arise. Every Investigator must become familiar with, and abide by, the provisions of this policy. If a situation arises raising questions of a Financial Conflict of Interest, an Investigator should discuss the situation with the Conflicts Coordinator." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3934" URL="office-of-general-counsel/code-of-policies/research/responsible-conduct-of-research-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3934.xml" Name="Responsible Conduct of Research Policy" Title="Responsible Conduct of Research Policy" Abstract="Faculty engaged in research at Washington and Lee University (“W&amp;L” or “the University”) will adhere to the highest professional standards in the execution of their work and the reporting of its results. Misconduct in research and reporting is inconsistent with the most basic values of W&amp;L and the international community of science. Evidence of misconduct will be investigated by the University according to the procedures adopted pursuant to this policy." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x3985" URL="office-of-general-counsel/code-of-policies/technology" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x3985.xml" Name="Technology" Title="Technology" Abstract="Policies on technology" RedirectURL="Internal" TopRowStartPage="x3985" Priority="0.5" IsComponent="false"><Page ID="x6162" URL="office-of-general-counsel/code-of-policies/technology/privacy-policy" Schema="PolicyPage" Locale="" Changed="20260407T16:29:21" CategoryIds="" FileName="x6162.xml" Name="Privacy Policy" Title="Privacy Policy" Abstract="Policy on information handling practices, including the collection and use of information obtained while using our website. " RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3935" URL="office-of-general-counsel/code-of-policies/technology/departmental-telecommunications-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3935.xml" Name="Departmental Telecommunications Policy" Title="Departmental Telecommunications Policy" Abstract="This policy sets forth rules governing use of all University-provided telecommunications devices. Telecommunications services are administered by the University Telecommunications Office." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3936" URL="office-of-general-counsel/code-of-policies/technology/protocol-for-purchase-and-campus-use-of-3d-printers-and-related-hardware-and-software" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3936.xml" Name="Protocol for Purchase and Campus Use of 3D Printers and Related Hardware and Software" Title="Protocol for Purchase and Campus Use of 3D Printers and Related Hardware and Software" Abstract="Protocol for purchase and campus use of 3D printers and related hardware and software." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3937" URL="office-of-general-counsel/code-of-policies/technology/social-media-guidelines" Schema="ContentPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3937.xml" Name="Social Media Guidelines" Title="Social Media Guidelines" Abstract="W&amp;L's Social Media Guidelines provide best practices under which members of the W&amp;L community should operate when using social media platforms." RedirectURL="https://my.wlu.edu/communications-and-public-affairs/content-marketing-and-media/social-media/social-media-guidelines" Priority="0.5" IsComponent="false" /><Page ID="x3938" URL="office-of-general-counsel/code-of-policies/technology/use-and-safety-protocol-for-unmanned-aerial-systems-governed-by-faa-part-107-(drones)" Schema="ContentPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3938.xml" Name="Use and Safety Protocol for Unmanned Aerial Systems Governed by FAA Part 107 (Drones)" Title="Use and Safety Protocol for Unmanned Aerial Systems Governed by FAA Part 107 (Drones)" Abstract="The educational use of unmanned aerial systems (commonly called unmanned aerial vehicles, unmanned aerial devices, drones, multicopters, or quadcopters), hereafter called &quot;UAS&quot; in this Protocol, can make significant contributions to academic research and service in a variety of academic disciplines. Additionally, aerial photography with UAS can assist in support functions in furtherance of the University's educational mission. The purpose of this Protocol is to promote the safe and orderly use of institutional property and safe and orderly conduct of academic research, coursework and other educational activities, or other support functions in furtherance of the University's educational mission, on institutional property or elsewhere with landowner permission. Washington and Lee University seeks to permit UAS to be used productively in a manner that meets institutional legal and safety responsibilities and that complies with requirements of the Federal Aviation Administration's (FAA) final rule on Small Unmanned Aircraft Systems, 14 C.F.R. Part 107 (hereafter &quot;Part 107&quot;) and Advisory Circular AC 107-2 (hereafter &quot;AC 107-2&quot;) . This Protocol applies to UAS governed by Part 107. Any UAS operator previously authorized under the University's Revised Interim Use and Safety Guidelines who has not, by the date of adoption of this Protocol, obtained a Remote Pilot Certificate and registered each UAS that they previously have been operating for University purposes, will no longer be authorized to operate any UAS covered by Part 107 for University purposes until s/he has done so." RedirectURL="Internal" Priority="0.5" IsComponent="false" /></Page><Page ID="x4004" URL="office-of-general-counsel/code-of-policies/travel-(domestic-and-international)" Schema="ContentPage" Locale="" Changed="20260224T15:41:20" CategoryIds="" FileName="x4004.xml" Name="Travel (Domestic and International)" Title="Travel (Domestic and International)" Abstract="Policies on domestic and international travel" RedirectURL="Internal" TopRowStartPage="x4004" Priority="0.5" IsComponent="false"><Page ID="x3858" URL="office-of-general-counsel/code-of-policies/travel-(domestic-and-international)/protocol-for-faculty-and-staff-traveling-abroad-under-university-auspices" Schema="ContentPage" Locale="" Changed="20260224T15:41:17" CategoryIds="" FileName="x3858.xml" Name="Protocol for Faculty and Staff Traveling Abroad Under University Auspices" Title="Protocol for Faculty and Staff Traveling Abroad Under University Auspices" Abstract="Protocol for Faculty and Staff Traveling Abroad Under University Auspices" RedirectURL="https://my.wlu.edu/center-for-international-education/faculty-and-staff-resources/travel-registry" Priority="0.5" IsComponent="false" /><Page ID="x3856" URL="office-of-general-counsel/code-of-policies/travel-(domestic-and-international)/travel-guidelines-and-expense-vouchers" Schema="ContentPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3856.xml" Name="Travel Guidelines and Expense Vouchers" Title="Travel Guidelines and Expense Vouchers" Abstract="Business expense guidelines and expense reports" RedirectURL="https://my.wlu.edu/business-office/student-organizations-faculty-and-staff/accounts-payable/business-expense-guidelines-and-travel-expense-reports" Priority="0.5" IsComponent="false" /><Page ID="x3855" URL="office-of-general-counsel/code-of-policies/travel-(domestic-and-international)/vehicle-idling-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3855.xml" Name="Vehicle Idling Policy" Title="Vehicle Idling Policy" Abstract="The purpose of this policy is to eliminate unnecessary idling of all vehicles on University property. Vehicle idling wastes fuel, degrades air quality, and causes unnecessary emission of pollutants and greenhouse gases that are harmful to human health and enhance the natural greenhouse effect." RedirectURL="Internal" Priority="0.5" IsComponent="false" /><Page ID="x3853" URL="office-of-general-counsel/code-of-policies/travel-(domestic-and-international)/vehicle-use-policy" Schema="PolicyPage" Locale="" Changed="20260224T15:41:21" CategoryIds="" FileName="x3853.xml" Name="Vehicle Use Policy" Title="Vehicle Use Policy" Abstract="This policy is intended to promote safe operation of vehicles used to transport University faculty, staff, and students on University business, and to clarify insurance coverage for vehicle damages." 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