Washington and Lee University
The transcript is the complete record of all academic work attempted at Washington and Lee, regardless of whether the student was enrolled in law or undergraduate courses, as degree- or non- degree-seeking. The University does not provide official transcripts which segregate individual courses, schools, or terms or reflects only study at one level.
Official copies of Washington and Lee University transcripts, bearing the University seal and the University Registrar's signature, are sent by first-class mail or electronically directly to individuals, schools or organizations upon the written (including facsimile) request of the student or alumnus/a. Each transcript has the transcript key printed on the back.
Written requests for a transcript are required and should include information to identify the individual (e.g. birthdate, social security number only if necessary), address where the transcript is to be mailed, telephone number and/or e-mail address, and the signature of the student whose record it is. The rank in class does not appear on the transcript but may be requested in writing or, for recent classes, found on the Ranks web site.
Official printed transcripts and first-class postage are provided free of charge as a service to students and alumni. Expedited delivery (FedEx) is available on request and for a special charge (see below). Apostille and other special certification may require different information and additional charges.
Official electronic transcripts are provided through eSCRIP-SAFETM. Here is the list of college and universities which automatically accept these transcripts. You may also send official electronic transcripts directly to individuals. Such transcripts are only official as long as they remain in the original electronic format. Facsimile ("fax") transcripts are not provided due to security, data transmission, and privacy considerations. Please note that this service is only available for the records of alumni who have graduated since 1985.
A transcript request form - print format, or transcript request form - electronic format, which can be filled in online and then printed and sent to the University Registrar via regular mail or facsimile, are available for student use. At this time, legal requirements for signatures do not allow for electronic-mail requests. Only the name at entrance and the last name used while enrolled at W&L appear on the transcript. With the exception of a gender change, subsequent name changes will not be reflected on the academic record but must be documented when the record is requested.
Grades are recorded on transcripts at the end of each academic term. Normally transcripts are mailed as soon as possible after a request is received though current students may request that transcript requests be held until grades for the current term are recorded. No transcript will be provided for students with overdue accounts or other holds at the University.
Office hours: Outside of our normal weekday operating hours, the Office of the University Registrar is closed for Memorial Day at the end of May; at least one day around July 4; from 12 noon the day before Thanksgiving until 8:30 a.m. Monday following the holiday; for a week at the end of December; and for New Year's Day. Please allow for delivery delays during those times. Also, during the posting of end-of-term grades, no official transcripts for current students will be created once the grading window has opened until all grades for all students have been submitted, in order to avoid sending partial grade information.
For expedited delivery, sign up for an individual account number with FedEx and then give us that number. We cannot accept your credit-card information in payment.
Protect your critical personal-identity information: do NOT send your social security number via e-mail. You may fax such information to us safely at 540.458.8045.
Advising (unofficial) copies, without seal or signature, are for the personal or on-campus use of currently enrolled students. Copies may be provided to those school officials with a legitimate educational interest.