The policies apply to any on-campus event at which the sponsor wants to serve alcohol, and which is open to members of the student body who are under 21 years old, the legal drinking age in Virginia. The term "all-campus event" in this document means any such event.
Within the designated area only, anyone over the age 21 with a valid Driver's License or wristband, as applicable.
Permission may be sought for any event, but examples include, but are not limited to: Pre-Game Home Football Rallies (September 8, September 16, September 30, October 21 (Homecoming Weekend), November 4 (Parents’ Weekend), Fancy Dress, and GAB concerts.
Any student organization (Greek or non-Greek) or University Department. If a Greek organization would like to sponsor an event with alcohol, the Greek organization’s National Policies apply in addition to University policies.
An agreement must be reached with Facilities Management to obtain a four-sided tent, or no alcohol will be served.
The sponsor is responsible for paying Dining Services' bartenders and Public Safety Officers as estimated below. The sponsor will also pay Facilities Management for setup.
Cash Bar will consist of the following:
Bottled Beer ONLY - No Kegs - $3.00 per bottle/cup
Wine - $3.00 per cup
Additional Charges for Cash Bar:
Bartender – approx. 1 per every 75 people - $20 per bartender, per hour
Supervisor - $25 per hour
$2.00 per cup
Alcohol Truck (with beer) Guidelines:
2 Hour Event Minimum
400 Guest Count Minimum
$150 per Keg includes Cups
Attendant - approx. 1 per every 75 people - $14.50 per bartender, per hour
Low Peak Times (i.e. GAB concerts, Fancy Dress)
1 Officer -$150 for 4 hours
Recommended number of Officers 3-4
High Peak Times (i.e. Pre-Game Rallies)
1 Officer-$75 for 2 hours
Recommended number of Officers 2-3
Setup – about $75
Events including undergraduate students may not mention alcohol in any PR or advertising materials. Those materials may state: "Valid ID required." (This is a requirement of Virginia ABC laws.)
An all-campus event will be set up by Facilities Management. A Public Safety Officer will check ID at the entrance. Attendees over the age of 21 will be provided a wristband, which must be worn.
No, you cannot leave with an alcoholic beverage. If you leave, in order to reenter you must show your wristband.
Beer, wine and/or hard liquor may be served and approved on a case-by-case basis, at the discretion of the Dean of Students’ Office. (Hard liquor will rarely be approved.)
No, it will be a cash bar, with the specific procedures as determined by the Office of the Dean of Students on a case-by-case basis.
Normally, no, cups will be provided.
Yes, Dining Services and Public Safety will be monitoring consumption.
The swipe machine cannot be used.
If you are intoxicated or being disruptive, Public Safety will ask you to leave. If you do not cooperate with Public Safety, they reserve the right to contact the Lexington Police. Any sponsoring group that does not follow all applicable procedures may lose sponsoring privileges.
Organizations or departments wishing to serve alcohol must complete and submit the event registration form found online. Private events require a tent. Public Safety and a licensed, third-party vendor (Dining Services) must be secured. The Office of the Dean of Students must approve all requests. Events including or targeting undergraduate students may not mention alcohol in any PR or advertising materials. PR or advertising materials may state “ Valid ID Required.”