GOALS AND EXPECTATIONS: The W&L Traveller Programs are designed to provide exciting and enriching educational travel opportunities to W&L alumni, parents, and friends. All tour participants are expected to enjoy traveling as members of a group and as such can anticipate the many advantages of group travel as well as changes, delays, or minor mishaps that may occur in any kind of travel, whether it be group or individual. Our programs are closely managed by Office of Special Programs personnel working in conjunction with tour operators. While management staff will do their best to look after the individual needs of travelers, their principal concern, necessarily, will be the welfare of the group as a whole.
PROGRAM SELECTION: The W&L Traveller Program is compiled by W&L’s Office of Special Programs from proposals by the finest tour operators specializing in educational travel. Our sponsorship of specific tours means that tour operators have met our criteria of financial responsibility, established reputation, professional staff, efficient operation, and general dependability. In contracting with tour operators, the Office of Special Programs insures that neither Washington and Lee University nor the Office of Special Programs will be held liable for any failure by tour operators to uphold contracted services or to meet the expectations of our travelers. In serving W&L travelers, our principal agency is on behalf of our travelers’ realization of the program’s objectives and expectations as advertised.
REGISTRATION: Reservations are now open for 2013 – 2014 tours and are honored in order of receipt. Deposits, which are requested upon receipt of reservations, indicate your acceptance of the final terms of the tour package. Balance of payment is due upon receipt of final invoice or approximately 60 days prior to departure, unless otherwise specified by the tour operator.
TOUR COSTS: Dates, schedules, program details, and costs, based on information available and in force by Jan. 1, 2013, are subject to change and revision. Please note that all tour prices are per person based upon double occupancy. Single occupancy is available on a limited basis for each program at a single supplement charge. For singles wishing to share accommodations, we will do our best to make appropriate pairings.
CANCELLATIONS AND REFUNDS: Unless otherwise noted, the initial deposit for all tours is fully refundable up to six months prior to departure. After this time, tour participants are subject to cancellation policies governing the particular trip in which they are enrolled. There are no refunds for unused meals, accommodations, or other included features. Trip cancellation insurance selected by the Office of Special Programs is strongly recommended.
ADDITIONAL INFORMATION: Please use our online form to request a printed itinerary and package description by mail for any of our travel programs. You may also print a pdf of each itinerary and registration form on this site. The PDFs have been formatted so that anybody can use the latest free version of Adobe Reader (download here) to fill out their registration form, save it, and return it to us at: email@example.com. We will respond promptly to your inquiries as we receive them at the Office of Special Programs, W&L, Lexington, VA 24450. If you wish to make your inquiries by phone, please contact Rob Fure or Susie Thompson at (540) 458-8723 or fax (540) 458-8478.