Washington and Lee University
Be it recognized by the Executive Committee of the Student Body a policy to establish guidelines by which it will allocate and oversee the student budget at Washington & Lee University. The Committee shall provide a copy of this policy to all student organizations that request funding (via the EC website).
Section A: The Committee shall require all organizations that request funding to be recognized in accordance with the Committee’s Policy on Recognizing Student Organizations.
Section B: The Committee shall require all recognized organizations that request funding to present an accounting of their income and expenses over the previous six months, as well as a projection of their income and expenses for the next six months following the budget request. The president of the requesting organization shall certify that the representations in the aforementioned documents are made in good faith to the best of his or her knowledge.
Section A: Items not funded by the Executive Committee shall include the following:
1. Transportation: The Committee shall not fund the following items related to transportation including but not limited to airfare, rental of vehicles, tolls, etc. However, the Committee may include in the organization’s allocation mileage expenses for driving to and from organization’s events.
2. Uniforms: The Committee shall not fund any clothing articles including but not limited to t-shirts, shorts, uniforms, etc.
3. Lodging: The Committee shall not fund any expenses related to lodging including but not limited to hotel reservations, fees, and/or room service.
4. Politically Partisan Organizations and Religious Organizations: It is the Executive Committee’s policy not to directly fund politically partisan organizations or organizations that advocate a certain religious faith.
5. Alcoholic Beverages: The Committee shall not fund any expenses for alcohol.
6. Honor Societies: It is the Executive Committee's policy not to directly fund honor societies.
Section B: The Committee, if necessary, shall define other budgetary items that are not funded as deemed necessary.
Section C: The Committee may fund any of the aforementioned budgetary items as deemed necessary under exceptional circumstances.
The Vice President will arrange an audit of the expenses of every funded organization.
Budget Hearings will be held in an open session to the Washington and Lee Community. The deliberations on allocations will be held in a closed session.