Space Request
Policy
When a specific department or area requires additional space to meet changing program needs or desires a space change to correspond with organizational changes, submit an Online Work Order Request to University Facilities, selecting "Space Request" from the drop-down list of services.
The Assistant University Planner will respond and meet with the requestor, initially evaluate the request, test any options, and assist the requestor in completing the a space request form.
Process
To initiate a space request, submit an Online Work Order Request to University Facilities, selecting "Space Request" from the drop-down list of services.
After initial discussions with the Assistant University Planner, a detailed Space Request Form is prepared for initial review by the appropriate Dean or Vice President.
Examples of a change in use include, but are not limited to, turning a storage room into an office, turning an office into a conference room, and turning a faculty office into a staff office.
Space reallocations within a current department or area allocations that do not result in a change of use will not require a space request.
Review
Requests will be reviewed by the Assistant University Planner, University Planner, Executive Director for University Facilities, and the University Provost in communication with stakeholders related to the request. Receipt of the Space Request Form will be confirmed by the Assistant University Planner and, after the initial review period, the request will be prioritized and the requestor will be given a time frame for a response.
Space Standards
Standard guidelines related to space sizes, occupancy and programmatic needs have been developed and can be reviewed with the Assistant University Planner. Standards are organized by space type, such as office area, and correspond with HR's Performance Development and Compensation Program Career Stages. These standards are intended to provide guidelines and a range of sizes for each space type to accommodate differences in specific buildings. The lower end of the standards should be used for new buildings or wholesale renovations. The upper end of the standards should be used for modest renovations and older, less efficient facilities. All requests for change of use of space or for additional space must entered online as a space request.