First-Year Housing Agreement Conditions of Rental

This is a reference copy only of the Housing Agreement acknowledged as part of the First-Year Housing application which is completed online.  All campus residents are required to comply with the policies, guidelines, and expectations for students outlined in the Washington and Lee Student Handbook (

This rental license has been made available to you at the request of the Admissions Committee of Washington and Lee University. Of your $1,000 nonrefundable reservation fee, $850 will be applied toward your fall-term tuition. The remaining $150 will be held as a housing deposit, which is returnable at the end of the academic year, less any subsequent charges assessed for damages to the room. Students also share responsibility for damage to common living areas and furnishings. Any damage caused by vandalism during the academic year will be immediately charged to the student(s). Payment will be due at that time, and may not be deducted from the security deposit. A $150 charge will be assessed for unreturned or lost keys.  Lost keys must be reported to the Office of Residential Life (Commons 212 ~ immediately in order for the lock to be replaced and new key(s) issued.  In the event that your key is not returned to the Office of Residential Life or to your RA at the end of the academic year or within 2 weeks of checking out, your security deposit will be forfeited.

Each student, regardless of the room assigned, will be provided the following furniture: a clothes closet or wardrobe, chest of drawers, study desk, bed, springs, mattress, and chair. In addition, each hall is provided with its own fire extinguisher.

Each student provides his or her own bed linens, pillow and whatever additional furniture is desired. University furniture may not be removed from residence hall rooms at any time. The following items are prohibited: water beds, non-approved loft beds, knives, paintball guns, hand guns, rifles, shotguns, blow guns, stun weapons, other weapons, use or storage of hoverboards, scooters or similar electric devices, fireworks, funnelators, pets, halogen lamps, cooking appliances, ceiling fans, space heaters, air conditioners, refrigerators of more than 2.5 cubic foot capacity, candles, incense, alcohol and all drugs defined as "controlled substances" under Virginia state law.

Rooms are rented for the entire academic year, not by the month, with rents payable in August in advance of the fall term and again in December, in advance of the winter and spring terms. For rental purposes, the winter and spring terms are considered as a single session with no additional charge for the spring term. Students may not move into the residence halls before the designated move-in date of Sunday, August 28, 2016 (for The Leading Edge participants ONLY) and Saturday, September 3, 2016.* Students are required to vacate the room 24 hours after the last scheduled exam of spring term. A student who is permitted to change rooms any time during the academic year will be responsible for the rate difference.

No refunds are made to students who withdraw voluntarily or involuntarily from the University. Residence hall rental licenses and room assignments are not transferable without permission from the Dean for First-Year Experience. By signing this rental license, the student agrees to respect the rights of roommates, particularly the right to restrict visitors to the room and the right to a reasonable degree of privacy. All students should recognize that living in a residence hall requires compromises among residents.

So far as feasible, the University tries to assign to each student, on a first-come, first-served basis, the particular room type he or she prefers. Assignments to residence hall rooms can ordinarily be regarded as final and permanent. However, the University reserves the right to make adjustments in room assignments where it deems necessary. Please indicate your preference for single or double room, but please note that the University cannot absolutely guarantee the availability of the type of room you request.

*Fall athletes (including cheer) are expected to move-in prior to the above dates. Your coach will issue room keys and you will move directly into your assigned room for the academic year upon arrival. Please contact your coach for your early arrival date, which vary by sport.  First-Year International students are also expected to move-in prior to the above dates. Information regarding International Orientation, including your move-in date, will be provided to you by the International Education department.

2016 - 2017 Room Rates have not been set at this time.

Rates include basic cable television.

Substance-Free Housing Option

A limited number of substance-free halls are provided for students who refrain from drinking alcohol and/or who simply do not want to interact with those who are under the influence of alcohol or other drugs. Students residing on these halls agree to establish guidelines and community standards with fellow residents. Hall residents will work with their Resident Adviser (RA) by participating, attending and supporting hall, campus and community programs and events aimed at promoting healthy lifestyles and decisions.

Academic Year 2016-2017 Residence Hall Dates