Performance Cycle Calendar PDP Windows and Schedules

Beginning-of-Year Window: November 1 - April 30

Schedule:

  • Employees and supervisors may begin to set goals for the upcoming calendar-year performance cycle on November 1.
  • A deadline for completion of beginning-of-year process earlier than April 30 may be set by Supervisors, Directors, VPs and Deans.

Employee:

  • Drafts goals.
  • Reviews competencies.
  • Submits PDP to supervisor for approval of goals.

Supervisor:

  • Approves goals and advances PDP to Mid-Year.

Mid-Year Window (Optional): May 1 - October 31

Schedule:

  • Employees and supervisors may begin their mid-year assessments on May 1.
  • A deadline for completion of mid-year process earlier than October 31 may be set by Supervisors, Directors, VPs and Deans.

Employee:

  • Completes self-assessment (comments) for goals and competencies
  • Submits to supervisor for review

Supervisor:

  • Completes assessment (comments).
  • Has conversation with employee and advances PDP to Year-End.

Year-End Window: November 1 - January 31

Schedule:

  • Employees and supervisors may begin their year-end assessments on November 1.
  • A deadline for completion of mid-year process earlier than January 31 may be set by Supervisors, Directors, VPs and Deans.

Employee:

  • Completes self-assessment (comments) and ratings for goals and competencies.
  • Submits to supervisor for review.

Supervisor:

  • Completes assessment (comments) and ratings for goals and competencies.
  • Prior to conversation with employee, submits PDP to Calibration.

Conversation Window: After Calibration is Complete

Schedule:

  • Supervisors may begin performance conversations with their employees only after receiving notification from the Office of Human Resources that calibration is complete.

Supervisor:

  • Conducts performance review with employee and adds any performance information.

Employee:

  • Has option to add post-review comments to the PDP.

Supervisor:

  • Marks PDP complete and enters date of conversation.