Employee Workers' Compensation Procedures

1. Employees should report all injuries and "near-misses" to a supervisor and the Director of Environmental Health and Safety immediately, but not later than 24 hours after the accident/incident, so the required accident and/or incident reports can be completed. ["Near-misses" are cases where an accident almost happened or could have happened, e.g. a brick falls off a wall onto a walkway but does not hit anyone].

2. IF THE INJURY IS LIFE-THREATENING OR TREATMENT CANNOT BE DELAYED, CALL 911 OR GO TO THE NEAREST EMERGENCY ROOM. For all other injuries or illnesses, an employee may choose a medical care provider from an approved panel (if offered by the University's workers' compensation carrier) or may see his/her own medical care provider if the provider accepts worker's compensation claims. For assistance, contact Paul Burns, Director of Environmental Health and Safety..

3. If the employee is transported immediately to a hospital without prior authorization, the employee must identify him/herself as a W&L employee who has been injured on the job. Hospital or medical personnel should be advised to call Paul Burns in the Environmental Health and Safety Office at (540) 458-8175 to obtain insurance information.

4. Employees injured on the job should not be liable for any approved medical expenses incurred in connection with the treatment of their injury - as long as the claim is accepted by the University workers' compensation carrier. If given a prescription for medicine , the employee should tell the pharmacy that it is a workers' compensation case and provide the phone number of the Environmental Health and Safety Office (540-458-8175). Prescription medicines for workers' compensation injuries should not be submitted to an employee's health insurer, because the employee would then have to pay the co-pay. If an employee does pay out of his/her pocket for any expenses, please send the receipts to the Office of Environmental Health and Safety, so that they may be submitted to the insurance company for reimbursement.

5. All doctor slips - especially those stating that the employee is to be off from work or on light duty - should be sent to the Environmental Health and Safety Office with a copy to the employee's supervisor.

6. Supervisors must complete an Employer's Accident Report (First Report of Injury) and a Supervisor's Incident Investigation Report for all injuries or "near-misses," and send them to the Office of Environmental Health and Safety. Both reports can be found on either the Human Resources or General Counsel websites. Supervisors should complete: 1) the Employer's Accident Report (First Report of Injury) (required by law), within 24 hours if at all possible; and 2) the Washington and Lee Supervisor's Incident Investigation Report within 48 hours if at all possible. Completed reports should be sent to Paul Burns in the Office of Environmental Health and Safety.

7. Contact Paul Burns at 458-8175 with any questions.