Time Off, Leave and Disability

University Holidays

The University observes the following scheduled holidays: Independence Day, a half day before Thanksgiving, Thanksgiving Day and the day after Thanksgiving. It also closes for three days during the Christmas/New Year's holiday season. In some years (depending on the academic calendar), undergraduate commencement may occur before Memorial Day. In those years, the University will also observe Memorial Day as a paid holiday.

Combined Time Off

In an effort to provide flexibility to employees for the use of time off, Washington and Lee created combined time off (CTO). CTO can be used for vacation, personal illness and doctor's appointments and/or other personal reasons, including caring for members of the immediate family who are seriously ill and require care at home, or for children's doctors' appointments which cannot be scheduled outside of working hours.

Sick Leave Reserve

A sick leave reserve (SLR) is established for each staff or administrative employee. New hires receive a one-time allotment of 5 days in SLR. Employees can transfer additional time from their Combined Time Off (CTO) into their SLR at any point during the year.

Parental Leave

Eligible employees must request parental leave in writing to their supervisor (staff) or department head (faculty) ninety (90) days in advance of the requested leave start date (or as early as possible in the planning phase of an adoption process). The Executive Director of Human Resources approves staff requests and the appropriate Dean approves faculty requests for parental leave. Parental leave is independent of other time off or sick leave benefits and runs concurrently with FMLA (Family and Medical Leave Act).

Extended Sick Leave

The first 10 days of an extended absence are charged to an employee's SLR and/or CTO or will be unpaid if the employee has no accrued time available. Days 11 through six calendar months are, in most cases, paid through the Extended Sick Leave Plan as long as necessary paperwork including appropriate medical documentation is completed and approved.

Family and Medical Leave

Washington and Lee University offers family and medical leave in accordance with the Family and Medical Leave Act of 1993 (FMLA), representing the minimum leave to which each eligible employee is entitled for qualifying circumstances.

Other Leaves

including Bereavement, Jury Duty, Court Testimony and Military Leave

Long Term Disability

Benefit eligible employees will be covered by the University's group Long Term Disability (LTD) plan after one year of employment and the LTD annuity contribution after two years of employment. The one year waiting period can be waived for employees who had group coverage for one year prior to employment. (Employees should let HR know upon employment if this is the case). The University pays the entire premium for this benefit.

Employee Disability Accommodation Policy

Washington and Lee University is committed to providing reasonable accommodations to qualified employees with physical or mental disabilities, in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. The University intends that these procedures will facilitate an interactive process of dialogue and timely exchange of information between the employee and the Executive Director of Human Resources (or designee).

Return to Work

Washington and Lee is committed to helping employees remain healthy and on the job. The university and employees should work together to prevent workplace accidents and to rehabilitate injured workers and help them rejoin the workforce. It is our policy that all accidents should be reported promptly and thoroughly investigated, and that appropriate action should be taken to prevent similar events from recurring.