Information for W&L Campus Security Authorities

W&L has an obligation under the Campus Security Act to report annually to current and prospective students and employees statistics on specified crimes occurring on campus and on certain non-campus property. The Act requires that institutions collect statistical information from three groups of "campus security authorities" (CSAs) individuals in preparing this annual report: (1) its campus law enforcement officials; (2) other officials on campus who have been identified as those to whom reports of crimes should be made; and (3) other individuals who have significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings. The intent of including non-law enforcement personnel as CSAs is to acknowledge that many individuals, students in particular, are hesitant to report crimes to Public Safety officers, but might be more inclined to report to other campus affiliated individuals. Crimes may also be reported anonymously by using Silent Witness, at go.wlu.edu/reportcrime.

W&L regularly reviews its Campus Security Act (also known as Clery Act) procedures, including the scope of individuals it designates as "campus security authorities" by virtue of their job or volunteer roles and responsibilities with campus programs. Based on our most recent review in the summer of 2014, W&L has clarified the positions considered to be campus security authorities and has provided a listing of those position categories in the Campus Security Report.

What does this mean for me if my position is listed as a campus security authority?

 It means that you need to report to Public Safety if any of the specific criminal offenses covered by the Act are reported to you, though you do not need to provide names or any personally-identifiable information, merely nature of the reported offense, date/time, category of location, and sufficient information to identify duplicate reporting. You do not need to have or gather evidence about whether the reported offense actually occurred, merely to report that it was reported to you.

Note: Beyond your obligation as a CSA to report statistical information on these specific offenses, please be mindful of your independent responsibility under university policy to notify appropriate campus officials if you have personal knowledge of a crime at W&L. In cases of sexual assault, stalking, and dating and domestic violence, both Clery and Title IX apply. To comply with Title IX requirements you must report all relevant details that have been reported to you to the Title IX Coordinator (kozakl@wlu.edu, 540-458-4055). This includes the names of the reporting student and alleged perpetrator(s), any witnesses, and the date, time and location of the alleged incident.

If you have any questions about your reporting responsibilities, contact Ethan Kipnes (ekipnes@wlu.edu) or Steve Tomlinson (stomlins@wlu.edu).